Want to deliver experiences that break the barriers between business units? Today’s collaboration needs go from complex collaboration portals to simple innovation hubs. Most importantly need to work for our devices. Designing portals to enable a new kind of collaboration and communication is an absolute necessity today. For the past couple years, we’ve had the opportunity to study how successful teams collaborate and have helped to transform the way teams work and collaborate together.
Learn what we’ve learned about making effective cross-discipline collaboration possible, and clear guidance on practical approaches you can use to unite your team's communication and collaboration needs.
Designing your Future Collaboration Experience #spfest
1. Designing your Future
Collaboration Experiences
Driving effective communication & collaboration across your
organization
By: Kanwal Khipple
#SPFESTDC
2. SPEAKER | AUTHOR | SUPER GOOD LOOKING
KANWAL KHIPPLE, CEO
@kkhipple
bit.ly/linkedinkk
2014 2015
3. Future of designing your collaboration
WHY COLLOBORATION IS HARD
COLLABORATION MODELS
COLLABORATION TODAY
WHEN TO USE WHAT
DESIGN SPRINT
PRACTICAL TIPS
4. Future of designing your collaboration
WHY COLLOBORATION IS HARD
COLLABORATION MODELS
COLLABORATION TODAY
WHEN TO USE WHAT
DESIGN SPRINT
PRACTICAL TIPS
5. What does not work is when you have to go through a certain chain of command where
employees are not empowered to make decisions.
HEIRARCHICAL ORG
STRUCTURES ARE
NOT THE FUTURE
6. We work across functional areas and leverage increased connectivity where
people support one another in more dynamic cross functional teams.
PRODUCTIVITY IS
PEOPLE WORKING
WITH LESS BORDERS
7. For many, collaboration means that I have to have people skills or “get along” with others.
GETTING ALONG
8. For many, collaboration means that I have to have people skills or “get along” with others.
SCARED TO MAKE
MISTAKES
9. Productivity for many is that they just want to focus on their work and what they need to
get done.
NO DISTRACTIONS
10. Your history, culture, religious beliefs and politics influence your view of collaboration
GLOBAL COLLABORATION
CHALLENGES
11. Future of designing your collaboration
WHY COLLOBORATION IS HARD
COLLABORATION MODELS
COLLABORATION TODAY
WHEN TO USE WHAT
DESIGN SPRINT
PRACTICAL TIPS
12. Depending on your circle of trust and your goal, your new space will have different
collaboration & communication features
COLLABORATION &
COMMUNICATION
MODELS
13. Understand the space that you are striving to design
COMMON SCENARIOS
• Information and Knowledge Management
• Knowledge Collection (aka Document Repository)
• Expertise Search
• Discussions
• Idea and Innovation Management
• Software Development
• Custom Communication
• Enterprise Communication
• Internal Communications
• Human Resource Management
• Document Lifecycle Handling (aka Records Management)
• Meeting Minutes and Tasks
• Event Management
• Joint Authoring (synchronous/asynchronous)
• Information Exchange (aka Communication Portal)
• Problem Solving
• Organization of Meetings
• Reporting
• File Sharing
• Sales opportunity handling
• Workshop Organization
• Quote Compilation
14. If you are looking for a space that offers bit of social, links to resources, showcase key
information (like Employees) and ability to socialize then SharePoint Team Sites work.
COLLABORATE WITH
LIGHT DISCUSSIONS
15. If you are focused on making it easy to organize team work by creating new plans,
organize and assign tasks, share files, discuss, and easily receive and disperse updates.
ORGANIZE
TEAMWORK
16. If you are looking to have a focused on open, easy, and productive communication space
between you and your coworkers more then Yammer can help
COMMUNICATION
FOCUSED
17. If you are looking for a focused space that empowers people, within a circle of trust, to
work together using many of the tools Office 365 offers.
TEAM FOCUSED
18. If you are looking for a portal where you can create and share videos for training,
communication, interviews, etc then leverage Microsoft Stream.
VIEWING VIDEOS
19. If you are looking for a portal that connects teams with the communication in a
structured, then leverage SharePoint for your next Intranet.
EMPLOYEE
ENGAGEMENT FOCUSED
News
Keeps employees informed by
targeted, easy to publish articles.
Tools & Quick
Access
Accessible and rapid access with
single sign on to key tools/apps.
Leadership Messaging
Amplifies reach and impact of leader
communications.
Shared Stories
Giving employees a voice and
way to share with the
organization.
Mobile Experience
Provides the Intranet to employees anywhere at
anytime, and on any device.
Events
Shared calendar experiences to stay up to
date on corporate and divisional events.
Enabling Recognition
Foster a greater collaborative culture
with peer to peer praise.
Enterprise Social
Integrate and enhance from
commenting to interactive polls.
Intranet Search
Powerful full text search available across
the entire Intranet and in specific
collections.
Video
Storage, conversion and
optimized playback of
video.
Photos
Providing rich
galleries.
Information Architecture
Foundational for the Intranet and ECM and includes site, file, and sensitive data classification,
planning and defining audiences, site templates, page templates, content types and much
more.
Flexible Navigation
Powered by metadata, site
structure or search.
Actionable
Analytics
Provide actionable insights
based on usage.
People Search
Intuitive, intelligent and modern
people search experiences.
People Spotlights
Celebrating talent/connecting
people within the organization.
20. If you are looking for a focused space that empowers people, within a circle of trust, to
work together using many of the tools Office 365 offers, then leverage Office 365 Groups
COLLABORATION
WITH YOUR CIRCLE
OF TRUST
21. Future of designing your collaboration
WHY COLLOBORATION IS HARD
COLLABORATION MODELS
COLLABORATION TODAY
WHEN TO USE WHAT
DESIGN SPRINT
PRACTICAL TIPS
22. Microsoft continues to innovate with Office 365 https://roadmap.office.com
OFFICE 365 ROADMAP
23. What about tomorrows demands? Are you ready for those?
ARE YOU READY FOR TODAY’S DEMANDS?
24. We work with more people on a day-to-day basis today than ever before.
WE WORK WITH
MORE PEOPLE…
60% of employees report working with 10
or more people on a day-to-day basis.
Half of these employees
work with more than 20.
25. 60%+ of workers are part of the mobile workforce
WORKING ANYWHERE
26. There is a reason that you have more choices now then ever before
DOES ONE SIZE FIT ALL?
27. Personalize or base the matrixes you leverage on personas that change over time.
Office Video
Urgency/TimeSensitivity
Audience (Internal or External)
Skype For
Business
Call
IM
Skype
Presence
Skype for
Business
Online
Meetings
Outlook
E-Mail
OneDrive
for
Business
SharePoint
Team Sites
SharePoint
Intranet
Yammer Company
Communications
Yammer Groups
Office
365
Groups
Individual OrganizationalGroup
Ad-hoc/LowUrgent/High
Delve
Boards
FutureToday
28. Enterprise Guidance requires the least amount of effort
ORG
GROUP
INDIVIDUAL
WHEN TO USE WHAT
HAS MULTIPLE LEVELS…
33. Future of designing your collaboration
WHY COLLOBORATION IS HARD
COLLABORATION MODELS
COLLABORATION TODAY
WHEN TO USE WHAT
DESIGN SPRINT
PRACTICAL TIPS
34. Strategy should be default collaboration apps plus bring-
your-own-app (BYOA) strategy.
GROWING COLLABORATION
PARADOX
COMMUNICATION
COLLABORATIONPRODUCTIVITY
Groups Teams
35. Scenarios
Finding Someone With A Certain Expertise ◔ ● ● ◕ ◔ ◔
Ask Something, Don’t Know Whom To Ask ○ ● ◕ ◔ ◕
Do A Brainstorming Activity With My Team ◑ ● ● ◑ ◔ ●
Where Should Meeting Notes Be Captured,
Stored & Shared?
◕ ◕ ● ● ◔ ●
Where Should I Share Video? ○ ◑ ◔ ◔ ◔ ○ ◔ ●
Where Should I Share Photos? ○ ● ◕ ◑ ○ ◔
Have A Real Time Chat With A Colleague ● ◑ ○ ◑
Where Should I Put & Share Documents? ◔ ◕ ● ● ◔ ●
Have A Question Related To A Document? ◔ ● ◑ ◑ ◑ ◔ ◑
Invite A Colleague To Lunch ◕ ◔ ●
Provide A Note Of Congratulations/Praise ◔ ● ◔ ◑ ◕
Make An Organizational Announcement ◔ ● ◔ ◕ ◕
Remind The Team Of An Important Deadline ◑ ◔ ● ● ●We have provided guidance on 10+ common scenarios…whentousewhat.com
SCENARIO
GUIDANCE
36. Developing a roadmap for adoption where we plan activities before launch,
during launch and after launch is important. Plan and execute campaigns!
PLANNING FOR ADOPTION
May 2017
GUIDING UNDERSTANDING2
3
DRIVING INTEREST1
Baseline
June 2017 June 2017 June 2017
Measure Impact Measure Continued Impact
COMMITMENT
37. Not only can we edit files, but we can even easily edit them with other people.
In the browser, or in the Office client – edit at the same time.
COLLABORATING
HAS NEVER BEEN
EASIER…
38. Built to make sure you can still be productive when just using touch.
FULLY TOUCH
ENABLED…
39. As long as your team is using Office 365 you will find it easy to discover what they
are working on, and coordinate more effectively.
FIND INFORMATION AND
PEOPLE QUICKLY AND EASILY…
40. Anywhere a person is referenced they are only a click away providing quick access,
ways to get in touch, and insight into what they are working on.
PEOPLE ARE
MORE THAN
JUST PROFILES…
42. The way we manage meetings, and the way we collaborate has changed.
Consider encouraging the use of video to connect more. Or drop in meetings.
CONNECTING
TEAMS
43. What if your inbox could tell you how to work better? What if you could get
more insight into how you work, or your team works?
TAKE PERSONAL AND
COLLABORATION
INSIGHTS FURTHER…
44. Future of designing your collaboration
WHY COLLOBORATION IS HARD
COLLABORATION MODELS
COLLABORATION TODAY
WHEN TO USE WHAT
DESIGN SPRINT
PRACTICAL TIPS
45. Where do you begin to deliver innovative solutions?
DESIGN SPRINT
46. What are the biggest pain points? Why are people not adopting the solution?
DISCOVER THE CORE
PROBLEM
• Information and Knowledge Management
• Knowledge Collection (aka Document Repository)
• Expertise Search
• Discussions
• Idea and Innovation Management
• Software Development
• Custom Communication
• Enterprise Communication
• Internal Communications
• Human Resource Management
• Document Lifecycle Handling (aka Records Management)
• Meeting Minutes and Tasks
• Event Management
• Joint Authoring (synchronous/asynchronous)
• Information Exchange (aka Communication Portal)
• Problem Solving
• Town Hall
• Organization of Meetings
• Reporting
• File Sharing
• Sales opportunity handling
• Workshop Organization
• Quote Compilation
47. What do you users think? How do they want to interact?
DAY IN THE LIFE
48. Define what problem you are trying to solve, the business/technical requirements as well
as the limits
CONTENT & FEATURE PRIORITIZATION
49. Grab a pencil, paper and sticky notes. Now go and start building your prototype with the
help of others. Want a challenge? Build 8 prototypes in 5 minutes.
BUILD A PROOF
OF CONCEPT
50. Find the most popular prototypes and rate the them based on Risk vs Reward to users
RISK VS REWARD
51. Launch the prototype and repeat the process for other core problems that your
organization is facing
SPRINT TO SUCCESS
52. Future of designing your collaboration
WHY COLLOBORATION IS HARD
COLLABORATION MODELS
COLLABORATION TODAY
WHEN TO USE WHAT
DESIGN SPRINT
PRACTICAL TIPS
53. Simplify how people interact with technologies to solve 1 need
SERVICE DESIGN
Search for
People
Edit
Documents
Read
Announcements
Search for
Content
55. Most of us do not want instructions on how to collaborate but that initial introduction to
a site is just the right amount of push we need.
RAISE AWARENESS
56. Learn from your mistakes, when to celebrate failures and build your own best practices
CELEBRATE FAILURES
57. Great way to instill that what you create might not be leveraged in the long term
HACKATHON
58. Focus on productivity quick wins that deliver value in small amounts & gather feedback.
Move to a portfolio model after a few successes
BE AGILE AND ITERATE
59. Foster curiosity within your team. Have them speak to actual users to understand the
scenarios, pain points and their ideas.
GET OUT AND INTERACT
61. Future of designing your collaboration
WHY COLLOBORATION IS HARD
COLLABORATION MODELS
COLLABORATION TODAY
WHEN TO USE WHAT
DESIGN SPRINT
PRACTICAL TIPS
62. Thank You!
Organizers, Sponsors and You for making this possible.
50+ SharePoint Presentations @ Slideshare.Net/kkhipple
When to Use What Whitepaper @ WhentoUseWhat.com
Intranets w/ Office 365 Whitepaper @ Office365Intranets.com
External Sharing w/ Office 365 Whitepaper @ Office365Extranets.com
and more!
Message Me On LinkedIn or Email Kanwal@Khipple.com
My twitter handle is @kkhipple and I work at
SPEAKER | AUTHOR | SUPER GOOD LOOKING
63. Surveys
63
Feedback Please!
Session Surveys via Event App
Select “Schedule” -> Select Session
-> Scroll to “Session Survey”
Download the App:
Event URL https://crowd.cc/spfdc17
Your App URL
https://crowd.cc/s/zN7K
Or search for “SharePoint Fest” in
App Store
Learn from the Top SharePoint Experts
SharePoint Fest
DC 2017
WWW.SHAREPOINTFEST.COM
64. Enterprise User Guidance every organization needs packaged into 80+
pages at WhenToUseWhat.com
DOWNLOAD THE WHEN TO USE
WHAT IN OFFICE 365 ENTERPRISE
USER GUIDANCE WHITEPAPER!
Microsoft Teams Enterprise
Guidance coming soon
65. Give you guidance and recommendations to successfully plan and
implement an Office 365 Intranet http://office365intranets.com
DOWNLOAD INTRANETS WITH
OFFICE 365 WHITEPAPER!
66. Give you guidance and recommendations to successfully measure & share
the business impact and value of Office 365 http://Office365Metrics.com
DOWNLOAD TO MEASURE
BUSINESS IMPACT & ROI OF
OFFICE 365 WHITEPAPER
67. Give you guidance and recommendations to improve external sharing and
collaboration http://office365extranets.com
DOWNLOAD TO OFFICE 365
EXTERNAL SHARING
WHITEPAPER
68. Give you guidance and recommendations to successfully plan and improve
Office 365 adoption http://Office365Campaigns.com
DOWNLOAD DRIVING
OFFICE 365 ADOPTION
WHITEPAPER
Editor's Notes
Imagine a future where silo'd departments and legacy processes don’t stand in our way. Today’s collaboration needs go from complex collaboration portals to simple innovation hubs and most importantly need to work for our devices. Designing portals to enable a new kind of collaboration and communication is an absolute necessity today.For the past couple years, I’ve had the opportunity to study how successful teams collaborate and have helped to transform the way teams work and collaborate together. In this session, I'll share what I’ve learned about making effective cross-discipline collaboration possible, and leave you with actionable approaches you can use to unite your team's communication and collaboration needs.IN THIS SESSION YOU’LL HEAR: • Why cross-discipline collaboration is essential to future-ready digital design, and how you can play a key role in creating the cross-departmental teams to enable innovation • Real-life industry examples of what it takes to make effective collaboration possible • Practical techniques you can use to bridge silos, increase productivity, and deliver better outcomes for your teams
Germany - the culture in Germany values formality, neatness and strong work ethic. Typically very competitive so they do not usually collaborate naturally.
Ghana – as a hierarchical society, people are given respect based on age, wisdom, experience, wealth or position. So they expect people that are leaders to make the decision for the entire group. Younger staff members will not challenge superiors.
Abu Dhabi - Culture is very much mixed with religion in Abu Dhabi. Many of the rules that are followed are based on Islam. The rules regarding modesty and strong gender segregation. This does not help collaboration between genders. An example is having Emirati employees in a room and only women were allowed to attend. Much more structured than anywhere else.
China - They place a high value on education and hard work. There is always a competitive drive to succeed. Very similar to the United States but it is considered impolite to question superiors. We need to break the silence mindset, once the interaction happens it will be incredibly valuable.
Japan - culturally, Japanese users are more open to experimenting which leads to higher degrees of collaboration. Have seen much higher adoption rates
Application selection has not been as straightforward. Knowing when to use what is a common question many ask.
allow users to bring in their own apps, without even asking, as long as they meet some minimum pre-defined requirements (security and data backup/privacy/protection usually top the list.) IT periodically audits what's in use, looking for issues and concerns, and helps users get support if they need it, but is otherwise relatively hands off to manage cost and complexity.
Azure App Discovery can help with this
Achieve Committed Adoption
1. Driving Interest - Often initially comprised of early adoptions. These users may adopt & use new technology once they are aware of it or have an interest in the technology. ‘Did you know’ tips & pre-launch communication can accelerate this groups adoption. Use this group to share and influence others.
2. Guiding Understanding - Users need help understanding how to change. How can they use the technology? How should they use it? Help, coaching, how to tips, training, contests & challenges help this group of users the most.
3. Maximize & Realize Value - Users need to understand the value of changing. Sharing stories, benefits, contest winners, & business impact of the technology will be critical. Create a champions program. People learn best from others
Encourage comments within wireframes. Invite members to the team and get feedback