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Google docs epa_pact


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20 minute overview of using Google Docs for collaboration. For EPA Pesticide Applicator Certification Training Workshop, 2011.

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Google docs epa_pact

  1. 1. Collaborating withGoogle Docs<br />Karen Jeannette,<br />eXtension Community of Practice Support<br />@kjeannette<br /><br />
  2. 2. How is Google Docs the same or different?<br />
  3. 3. Oh, you have version 12, too?<br />
  4. 4. You Can’t Mess Up That Badly:Revision History<br />File > Revision History<br />
  5. 5. What types of documents do you use to share or collaborate with others?<br />
  6. 6. Real-Time Text Status Markers<br />Tip: Add to a Phone Conference<br />Multiple note keepers<br />Move through agenda together<br />
  7. 7. AsynchronousSticky Note Like Comments (Discuss/Annotate in Margin)<br />Make a comment: Highlight desired text > Insert (menu) > Comment > Type in Box<br />
  8. 8. Example: Editorial Calendar<br />Share with work teams….think ahead, and confirm team goals<br />Idea from Eli Sagor, UMN Extension<br />
  9. 9. Example: Spreadsheets for Group Goal Progression (tab 1)<br />Upload and share with link<br />
  10. 10. Example: Spreadsheets for Group Goal Progression (tab 2)<br />
  11. 11. Example: Get Input - Forms and Spreadsheets<br />
  12. 12. Forms Syncs to Spreadsheet<br />
  13. 13. Example: Drawing<br />Think and tweak <br />concepts and illustrations<br />together<br />
  14. 14. Share Settings to MatchYour Collaborative Tasks<br />
  15. 15. Share= Visibility and Edit Access<br />
  16. 16. Private Sharing(With specific people)<br />
  17. 17. Visibility: Public on the Web<br />
  18. 18. Visibility: Anyone with a link<br />Click to get the link<br />
  19. 19. Private with others<br />
  20. 20. Queue-like: Dashboard and Search<br />
  21. 21. File Storage/Sharing<br />
  22. 22. Limitations and Work-arounds<br />Formatting (can download to Word to print) <br />Limited functionality (but good for most tasks)<br />Quirky at times (version releases, etc) <br />Online (minus Microsoft plugin lets you sync)<br />Large file sizes (mostly image heavy PowerPoints) can be barrier<br />Google Apps, Google Docs can behave differently than Google Docs personal (so if your University or organization uses Google Apps you may need to learn new share settings)<br />
  23. 23. More information<br /><br />