Basic RefWorks

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Basic RefWorks

  1. 1. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Presented by Khumbulele Faltein, Reference Librarian Health Sciences Library August 28, 2013
  2. 2. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Contents: • What is RefWorks and what can it do for you? • Access, create new account and login • Sending references to your RefWorks account • Organizing references • Using Write-N-Cite
  3. 3. University of Cape Town: Health Sciences Library Lunchtime Lecture Series What is RefWorks and what can it do for you? • It is an online reference management tool • Stores and organizes your references • Can be accessed anywhere anytime • Cite whilst you write your paper • Create bibliographies in your preferred referencing style • Share references
  4. 4. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Access RefWorks (Off campus): Visit HSL homepage: www.lib.uct.ac.za/medical
  5. 5. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Access RefWorks (Off campus):
  6. 6. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Access RefWorks (Off campus):
  7. 7. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Access RefWorks (Off campus):
  8. 8. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Access RefWorks (on campus): Go to HSL homepage: www.lib.uct.ac.za/medical Then right click on the RefWorks tab
  9. 9. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Create an account:
  10. 10. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Access RefWorks:
  11. 11. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Create a new account:
  12. 12. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Create a new account:
  13. 13. University of Cape Town: Health Sciences Library Lunchtime Lecture Series • A new account has been created • As a UCT allumni, you may still use this account even after leaving UCT Now, how do I send references to my RefWorks account? Create a new account:
  14. 14. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Login o RefWorks:
  15. 15. University of Cape Town: Health Sciences Library Lunchtime Lecture Series 3 ways to do this: 1. Direct export – from certain online databases, e.g. EBSCOhost 2. Import text files – from certain online databases, e.g. PubMed 3. Add manually The link below lists those database from which you can perform direct export, as well as those you can send text files https://www.refworks.com/refworks2/help/RefWorks2.htm#Welcome.htm Sending References to your RefWorks account:
  16. 16. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Most databases allow you to export references direct from their interface to your RefWorks account, viz: • EBSCOhost • Scopus • Science Direct • Google Scholar How does it work? Direct export from online database
  17. 17. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Direct export – Individual article
  18. 18. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Direct export – Individual article
  19. 19. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Direct export – Individual article
  20. 20. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Direct export – Individual article
  21. 21. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Direct export – Individual article
  22. 22. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Direct export – Individual article
  23. 23. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Direct export – Individual article
  24. 24. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Direct export – multiple articles
  25. 25. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Direct export – multiple articles
  26. 26. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Direct export – multiple articles
  27. 27. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Direct export – multiple articles
  28. 28. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Organizing References
  29. 29. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Organizing References
  30. 30. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Organizing References
  31. 31. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Some databases do not offer the option to export references direct from their interface, namely: • PubMed • Cochrane Library For such databases you will import from Text File. HOW? Import Text Files
  32. 32. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Import Text Files - PubMedOpen up two separate browsers simultaneously, one for RefWorks and the other for the database to search
  33. 33. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Import Text Files - PubMed Step 2. From the result list, check the boxes next to each reference you want to send to your RefWorks database Step 4. Check the small circle next to “File” Step 1. Perform a search in PubMed Step 3. Click on the dropdown arrow then go to step 4 Step 5. From the dropdown list, right click on “MEDLINE” Step 6. Now click on “Create File” button.
  34. 34. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Import Text Files - PubMed This screen pops ups on top of your previous screen. Ensure that all references you have selected are here. Now click on “File”, then “Save As” and name your file. Save it on your desktop.
  35. 35. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Import Text Files - PubMed Now login to your RefWorks account. Right click the “References” tab
  36. 36. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Import Text Files - PubMed Click on the down arrow and scroll down then choose NLM PubMed from the list. In the window below the database should automatically change to “PubMed” Now click on the “Browse” button to search for the file that you have saved on your desktop. Locate the file from the list, right click it once, then once it is moved to the file name window, right click the “Open” button.
  37. 37. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Import Text Files - PubMed Right click on “Import” to send these references to your RefWorks database.
  38. 38. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Import Text Files - PubMed
  39. 39. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Import Text Files - PubMed Note that the previous results that were sitting in the “Last View Imported” folder disappear as soon as you add new references to your RefWorks database. Only the newly imported results will show. However if you want to view all references in your RefWorks account, including those that are in folders, click on the “View” tab and select “All References”
  40. 40. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Enter References Manually
  41. 41. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Enter References Manually Mouse over the “References” tab. Then from the dropdown list click on the “Add New” subtab.
  42. 42. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Enter References Manually First choose the referencing style you prefer so that all the fields can be included in the form Now from the dropdown arrow select the type of a reference you want to add. Then populate the entire form , filling all the fields as instructed by your selected referencing style
  43. 43. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Using Write-N-Cite
  44. 44. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Download Write-N-Cite On RefWorks page, got to “Tools”, then click on “Write- N-Cite”
  45. 45. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Download Write-N-Cite After downloading it, open MSWord and you can open Write-N-Cite from there. You can also launch it from your desktop (all this is applicable to Windows users only)
  46. 46. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Launch Write-N-Cite Open MS Word document, click on “Add Ins” from the navigation bar, then click on the “Write-N-Cite” to launch it.
  47. 47. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Launch Write-N-Cite Now login to Write-N-Cite using your RefWorks username and password.
  48. 48. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Launch Write-N-Cite When Write-N-Cite opens, it displays all your references. You may select to use references from a particular folder by clicking on “View”, “Folder” and select a particular folder
  49. 49. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Inserting citation placeholders Now you are ready to insert temporary citation placeholder. Place your cursor next to where you want to cite. Then click on the “Cite” hyperlink next to the reference you want to cite.
  50. 50. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Inserting citation placeholders Note the temporary citation place holder has been inserted, but it is not yet formatted. Once you have completed your paper and having chosen your referencing style for your bibliography, then you can start formatting it.
  51. 51. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Inserting citation placeholders You may insert more than one temporary citation placeholder at the same time by simply clicking the “Cite” hyperlink next to each reference you want to add.
  52. 52. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Inserting citation placeholders When you have finished writing your paper, save it somewhere in your computer. Then drag Write-N-Cite back to your document and click on “Bibliography” from the toolbar
  53. 53. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Inserting citation placeholders Now from the dropdown arrow on this page, select the output style of your choice. Then click on the “Create Bibliography” button above.
  54. 54. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Inserting citation placeholders Below it shows that your in-text citation has been formatted in Vancouver referencing style Above it shows your bibliography has been generated in Vancouver referencing style.
  55. 55. University of Cape Town: Health Sciences Library Lunchtime Lecture Series Online RefWorks guide at http://libguides.lib.uct.ac.za/refworks THANK YOU! Presented by Khumbulele Faltein, Reference Librarian Khumbulele.faltein@uct.ac.za 406 6397

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