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25 MORE Tips to Hosting Badass Events

After the success of the #50Tips for Hosting Badass Events at INBOUND15, I've worked up 25 MORE tips for you. This time, we'll dig a bit deeper into the areas of Venue Research, Working with Vendors, Conquering the Budget, and Preparing the Content. If you produce events or are thinking about doing events, this info is for you. Learn how to cut down your time, where to cut in the budget, and walk away with resources you can tweak for your own use.

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25 MORE Tips to Hosting Badass Events

  1. 1. #INBOUND16 DOWN & DIRTY: 25 MORE TIPS FOR HOSTING BADASS EVENTS Karen Hartline Reinventing Events @khartline #25moretips
  2. 2. #INBOUND16 — 14 years of event production experience — Reinventing Events production company — Executed events in U.S. and Europe — Produce variety of events including: conferences, dinners, launch parties and road shows — Accommodate budgets of all sizes KAREN HARTLINE | @KHARTLINE
  3. 3. #INBOUND16 — Time is valuable — Questions? — Share presentation via email — Learn at least 1 new thing AGREEMENT
  4. 4. #INBOUND16 50 TIPS AT INBOUND15 1200+ views on YouTube 22K+ views on SlideShare Webinar/eBook with Event Farm reinventingevents.com/50-tips/
  5. 5. #INBOUND16 Venues #25moretips @khartline
  6. 6. #INBOUND16 51 THINK OUTSIDE OF THE BOX #25moretips @khartline
  7. 7. #INBOUND16
  8. 8. #INBOUND16
  9. 9. #INBOUND16
  10. 10. #INBOUND16
  11. 11. #INBOUND16
  12. 12. #INBOUND16 52 SPACE NEEDS #25moretips @khartline
  13. 13. #INBOUND16 53 SECRET RESOURCES #25moretips @khartline
  14. 14. #INBOUND16 cvent.com/rfp/special- event-venues
  15. 15. #INBOUND16
  16. 16. #INBOUND16 eventup.com
  17. 17. #INBOUND16
  18. 18. #INBOUND16 CVB Convention and Visitors Bureau
  19. 19. #INBOUND16 54 TRANSFORM THE SPACE #25moretips @khartline
  20. 20. #INBOUND16 New Relic’s FutureStack13 #25moretips @khartline
  21. 21. #INBOUND16
  22. 22. #INBOUND16
  23. 23. #INBOUND16
  24. 24. #INBOUND16 Zendesk’s 5 Year Anniversary Party
  25. 25. #INBOUND16
  26. 26. #INBOUND16
  27. 27. #INBOUND16 Engine Yard Distill
  28. 28. #INBOUND16
  29. 29. #INBOUND16
  30. 30. #INBOUND16 55 READ THE AGREEMENT CAREFULLY #25moretips @khartline
  31. 31. #INBOUND16 56 PLAN FOR SET UP AND TEAR DOWN #25moretips @khartline
  32. 32. #INBOUND16 Working with Vendors #25moretips @khartline
  33. 33. #INBOUND16 57 GET FULL QUOTES #25moretips @khartline
  34. 34. #INBOUND16 58 ASK THEM FOR SUGGESTIONS #25moretips @khartline
  35. 35. #INBOUND16
  36. 36. #INBOUND16
  37. 37. #INBOUND16
  38. 38. #INBOUND16
  39. 39. #INBOUND16 59 MULTIPLE VENDORS IS OK #25moretips @khartline
  40. 40. #INBOUND16 60 SCHEDULE A PRE-CON #25moretips @khartline
  41. 41. #INBOUND16 • INTRODUCE EVERYONE • REVIEW PRODUCTION SCHEDULE • FOCUS ON LOAD-IN AND LOAD OUT • BREAK INTO GROUPS FOR MORE DETAILED QUESTIONS
  42. 42. #INBOUND16 61 GET CONTACT INFO #25moretips @khartline
  43. 43. #INBOUND16 62 PAY ATTENTION TO CHARGES #25moretips @khartline
  44. 44. #INBOUND16 Conquering the Budget #25moretips @khartline
  45. 45. #INBOUND16 63 HAVE A BUDGET #25moretips @khartline
  46. 46. #INBOUND16 64 OVER/UNDER ESTIMATE! #25moretips @khartline
  47. 47. #INBOUND16 65 ESTIMATE VS ACTUAL #25moretips @khartline
  48. 48. #INBOUND16 Side by Side #25moretips @khartline
  49. 49. #INBOUND16 #25moretips @khartline A B C D E
  50. 50. #INBOUND16 66 INCOME PROJECTIONS #25moretips @khartline
  51. 51. #INBOUND16 Ticket Sales #25moretips @khartline
  52. 52. #INBOUND16 #25moretips @khartline A B C D E F G
  53. 53. #INBOUND16 Sponsor Sales #25moretips @khartline
  54. 54. #INBOUND16 #25moretips @khartline A B C D E F
  55. 55. #INBOUND16 67 ASK FOR DISCOUNTS #25moretips @khartline
  56. 56. #INBOUND16 68 CONSTANT REVIEW OF BUDGET #25moretips @khartline
  57. 57. #INBOUND16 Preparing the Content #25moretips @khartline
  58. 58. #INBOUND16 69 CHAT WITH EVERY SPEAKER #25moretips @khartline
  59. 59. #INBOUND16 20 MIN CALLS FIRST 10 MIN = CONTENT REVIEW LAST 10 MIN = LOGISTICS REVIEW #25moretips @khartline
  60. 60. #INBOUND16 Speaker Call Agenda #25moretips @khartline
  61. 61. #INBOUND16 #25moretips @khartline
  62. 62. #INBOUND16 #25moretips @khartline
  63. 63. #INBOUND16 • PRE-CALL EMAIL • RECAP EMAIL
  64. 64. #INBOUND16 70 GUIDE THE CONTENT FOR THE AUDIENCE #25moretips @khartline
  65. 65. #INBOUND16 71 HOW TO PRESENT #25moretips @khartline
  66. 66. #INBOUND16
  67. 67. #INBOUND16 72 THE 3 C’S #25moretips @khartline
  68. 68. #INBOUND16 CLICKER PERFECT CUE
  69. 69. #INBOUND16 CONFIDENCE MONITOR #25moretips @khartline
  70. 70. #INBOUND16 COUNTDOWN CLOCK
  71. 71. #INBOUND16 73 PRESENTATION REVIEW #25moretips @khartline
  72. 72. #INBOUND16 74 RELEASE FORMS #25moretips @khartline
  73. 73. #INBOUND16 FINAL TIP #25moretips @khartline
  74. 74. #INBOUND16 75 PLAN AHEAD #25moretips @khartline
  75. 75. #INBOUND16 Karen Hartline CEO, Reinventing Events @khartline #25moretips reinventingevents.com karen@reinventingevents.com
  76. 76. #INBOUND16 THANK YOU.

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