METROPOLITAN BOROUGH OF CALDERDALE
                                         JOB DESCRIPTION


The information given on thi...
Makes complex and difficult decisions relating to a wide range of services such as Asset
Management Planning, Corporate Ma...
9        To be innovative and entrepreneurial in terms of service delivery and anticipation
         of future customer ne...
Metropolitan Borough of Calderdale - Regeneration And Development Directorate - Building Consultancy

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ATTRIBUTES                                              ESSENTIAL                                                         ...
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Metropolitan Borough of Calderdale - Regeneration And ...

  1. 1. METROPOLITAN BOROUGH OF CALDERDALE JOB DESCRIPTION The information given on this job description is intended to provide both post holder and management with an understanding and appreciation of the workload of this particular job and its role within the organisation. The job description outlines main duties and responsibilities under broad headings only, as it is not possible to specify every item in detail. POST TITLE: Asset Management Planner POST GRADE: PO 3 - 6, 6 - 9 POST REF: RD1.413, RD1.414 DIRECTORATE: Regeneration and Development SERVICE: Building Consultancy SECTION: Land and Property Services PRIME OBJECTIVES OF THE POST: Responsible to the Team Leader – AMP Programme Management, for providing an efficient, effective and economic service involving the development of the Asset Management Plan (AMP), property review and rationalisation process and programme management of the outputs. Liaison with Council services to determine future trends and property needs ensuring that the Council’s Corporate Property Priorities and Objectives are met whilst delivering a timely, policy led, financially disciplined and customer focused service. To embrace and manage change in all aspects of the work. SUPERVISORY RESPONSIBILITY: None directly but will at times oversee work delegated to wider team members and assist, where required, in the training of staff and work placement students. SUPERVISION RECEIVED: Responsible to the Team Leader – AMP Programme Management but the nature of the post will require the holder to work with limited day to day supervision. RANGE OF DECISION MAKING: Decisions relating to the review of policy and recommending changes or initiating new policy. Reviewing methods of work and recommending innovative solutions to ensure a high quality customer focused service. /home/pptfactory/temp/20100505132536/metropolitan-borough-of-calderdale-regeneration-and694.doc
  2. 2. Makes complex and difficult decisions relating to a wide range of services such as Asset Management Planning, Corporate Management, Facilities Management and Client Liaison issues. Advises Group Directors and Senior Managers about service delivery and management responsibility for property. RESPONSIBILITY FOR ASSETS: Has certain determined responsibilities for Council land and property. Also has access to confidential information and specialist equipment and responsibility for assessment, negotiation and agreement of charges with customers where appropriate. CONTACTS: Group Directors, management and Officers throughout the Council and other Local Authorities. Elected Members of the Council, members of public, consultants and professionals, property owners and outside bodies and organisations. RANGE OF DUTIES: 1 To deliver efficient, effective and customer focused services involving the development of the Asset Management Plan (AMP), property review and rationalisation process and programme management of the outputs. Liaison with Council services to determine direction and property needs and to negotiate with representatives from Council services. 2 To deliver services in accordance with Corporate Plans, Directorate Plans, Asset Management Plan and appropriate service delivery plans within set Council procedures. 3 To carry out all work in the context and spirit of the Council’s Asset Management Plan and future needs of Council services. To provide Asset Management and property advice to Directorates and Services in relation to their Value for Money Reviews. 4 To programme and project manage schemes and proposals within the AMP process ensuring that all aspects of the projects are delivered within programme, to budget and of high quality. 5 Liaison with Council service areas to determine future service property requirements, advise on future property strategies and determine needs. To develop project briefs reflecting requirements to inform the AMP and planning processes. 6 To analyse and monitor key performance indicators (KPIs) of the Asset Management Plan in accordance with Value for Money and other requirements. 7 To assist in the development of processes and procedures which enable the AMP to be implemented. 8 To prepare briefs and contracts for the procurement of external property work when required. Contract management of external work and undertaking consultation to identify areas for service improvement. /home/pptfactory/temp/20100505132536/metropolitan-borough-of-calderdale-regeneration-and694.doc
  3. 3. 9 To be innovative and entrepreneurial in terms of service delivery and anticipation of future customer needs. 10 To actively pursue self development. To be self-aware and promote continuous self-development. To embrace change. 11 To maintain a detailed working knowledge of Asset Management planning, Corporate Management and Facilities Management. 12 To act as Project/Programme Manager on both property related and departmental projects. 13 To prepare reports and recommendations relative to the work of the service. Attendance at Council meetings as required. 14 To facilitate multi-disciplinary teams in performing tasks or delivering projects. 15 To represent the Section and Building Consultancy on working groups, at Council meetings etc as and when required. 16 To accept that everyone has a right to their distinct identity by Valuing Diversity. To treat everyone with dignity and respect and to ensure that what all customers tell us is valued by reporting it back to the organisation. 17 To undertake duties outside normal office hours when necessary. 18 Carry out such other duties relevant to the work of the Directorate and the grade of the post. 19 To ensure that all duties are carried out with regard to the Council’s Health and Safety Policies, Codes and Procedures. QUALIFICATIONS An appropriate professional qualification or equivalent demonstrable experience. Additional relevant qualification in management or an appropriate specialist area is desirable. EXPERIENCE See Personnel Specification. 8 June 2007 /home/pptfactory/temp/20100505132536/metropolitan-borough-of-calderdale-regeneration-and694.doc
  4. 4. Metropolitan Borough of Calderdale - Regeneration And Development Directorate - Building Consultancy PERSONNEL SPECIFICATION POST TITLE: Asset Management Planner GRADE: PO 03 - 06, 06 - 09 POST REFERENCE: RD 1.413, RD 1.414 ATTRIBUTES ESSENTIAL DESIRABLE MOA EXPERIENCE Experience of using project management techniques. Experience of Local Government or similar large multi- A, I, R Experience of complex analysis and statistical functional organisation. assessment techniques. Experience of a broad range of property related issues PO 03-06 including Asset Management Planning, Property At least 2 years’ relevant post qualification experience. Rationalisation, Corporate Management, Facilities Management. PO 06-09 At least 5 years’ relevant post qualification experience. QUALIFICATIONS PO 03-06 Property or construction related degree. A An appropriate professional qualification or equivalent Additional relevant qualifications in an appropriate demonstrable experience. specialist area. PO 06-09 Corporate membership of an appropriate professional body. PRACTICAL AND Knowledge of strategic Asset Management Planning, Ability to make decisions and solve problems. A, T, I, R INTELLECTUAL Corporate Property Management and the ability to apply Proficiency in all Microsoft Office products Microsoft SKILLS the principles. Project or equivalent Windows based software and Proficient in MS Word, Excel, PowerPoint products or AutoCAD. other Windows based equivalent software. Knowledge of a broad range of property related issues A sound understanding of the principles of project and including Asset Management Planning, Property programme management. Rationalisation, Corporate Management, Facilities Management. Good oral/written communication skills and the ability to influence decisions. Good negotiating and facilitation The ability to develop and operate project performance skills. monitoring systems utilising IT packages. /home/pptfactory/temp/20100505132536/metropolitan-borough-of-calderdale-regeneration-and694.doc
  5. 5. ATTRIBUTES ESSENTIAL DESIRABLE MOA Cont. Ability to work with a minimum of supervision and to Specialist experience in key relevant areas of local plan, organise, prioritise workload, prepare detailed authority work. reports and possess good problem solving skills. Appreciation of problems and multi disciplinary cross service working. Capable of justifying complex decisions on service matters on a daily basis. TRAINING CPD as required by professional body. Some training in other related disciplines. A, I , R Trained in relevant discipline e.g. PRINCE, APM BOK, OGC Gateway etc. DISPOSITION/ Positive and enthusiastic personality, self-motivated and Understanding of ‘valuing diversity’ and how diversity A, I, R ATTITUDE willingness to have a flexible approach to the job in a can improve our ability to deliver better services and changing environment. reduce disadvantage. Ability to work effectively as a member of a team and to actively contribute towards the development of the service. Demonstrate creative and strategic thinking and work to deadlines whilst showing diplomatic, tactful and commitment to quality service and customer care. SPECIAL Will be required to work outside normal office hours A CIRCUMSTANCES when required. Ability to work outside in all weathers and access all areas of buildings. Good general health. Have a full current driving licence. Method of Assessment (MOA) A - Application Form, I - Interview, T - Aptitude test, R - References 8 Jun 07 /home/pptfactory/temp/20100505132536/metropolitan-borough-of-calderdale-regeneration-and694.doc

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