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  1. 1. FERPA is the legislation that gives students the right to: Inspect and review their education records Seek to amend their education records Have some control over the disclosure of information derived from their education records FERPA gives universities the responsibility to protect the privacy of those records
  2. 2.  Federal funding for financial aid and educational grants could be lost  Legal action could be taken against the university  A student could be put in jeopardy
  3. 3.  Any individual who is, or has been, in attendance at Valparaiso University
  4. 4. Includes, but is not limited to:  Student’s name  Name of the student’s parent or other family members  Address of the student or student’s family  Social security number or student ID
  5. 5. Any record that:  Contains information that is personally identifiable to a student Some possible formats:  Handwriting  Database  Print
  6. 6.  Sole possession records  Employment records  Law enforcement records  Alumni records  Health records
  7. 7. Other than the student:  School officials with a legitimate need to know  Outside contractors doing university business  Anyone else the student designates, but ONLY after the student has provided a signed and dated written consent to release information One way to think about this is to say that the student “owns” all information about him/herself that the university maintains, and controls who gets access to it.
  8. 8. Do I need this information to fulfill my professional responsibility? Examples:  Instructors do not need to know a student’s grade in all classes, but Advisors do  Housing staff do not need to know a student’s academic schedule  Most faculty and staff do not need to know whether a student is on academic probation  Most faculty and staff do not need to know whether a student has financial aid
  9. 9. Information that generally would not be considered harmful or an invasion of privacy if disclosed. Students may request that all information should remain private Shared information never can include: Social Security number/student ID number Race/ethnicity Gender Grades/GPA Country of citizenship
  10. 10. Without a student’s written permission, you CANNOT: Release ANY information outside the University: Acknowledge/verify that someone is enrolled Write a letter of recommendation Talk with someone’s parents or spouse about him/her on ANY topic
  11. 11.  Limit physical access to records and files  Verify the identity (check the ID) of a person receiving records or information  Become familiar with who needs to know what kind of information
  12. 12.  Release information over the telephone, even to the student  Provide ANY INFORMATION to anyone other than the student, unless you have a signed release or consent form, or the person has a legitimate educational need to know  Serve as a reference via letter or telephone without a student’s written consent  Help a frantic relative locate a student
  13. 13.  When a student reaches the age of 18, or begins attending a postsecondary institution regardless of age, FERPA rights transfer to the student  Parents and spouses may obtain information only by obtaining a signed consent from their child/spouse
  14. 14.  FERPA gives students rights and universities responsibilities  Education records are anything personally identifiable about a student  The only people who legally have access to specific education records are those who have a legitimate need to have that information to do their jobs  Parents and spouses have no right to student education records
  15. 15.  Do I need this information to do my job?  Keep confidential student information private and secure within the university  Release NO student information to anyone outside of the university without a dated release signed by the student