State Of The District 2008 2009


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State Of The District 2008 2009

  1. 1. Palos Verdes Library District<br />State of the District<br />2008/2009<br />
  2. 2. As the economy declined, library use grew across the country and at PVLD<br />
  3. 3. Circulation up 5% reversing downward trend<br />
  4. 4. Program attendance up 2% <br />
  5. 5. Door Count – up 9%<br />
  6. 6. While remained an increasingly important service point<br />
  7. 7. Achievements- Technology<br />New Integrated Library System<br />More user-friendly searching<br />Email notifications of pending due dates<br />Online payment of fines and fees<br />Integrated online library card application, purchase requests, etc.<br />User help and search tips<br />RSS feeds<br />User reviews and ratings<br />Option to save borrowinghistory<br />
  8. 8. Achievements- Technology<br />Web 2.0 <br />PVLD presence on LibraryThing, Yelp, Twitter, Flickr….<br />Links to social networking sites from PVLD website<br />Instant Messaging Reference service<br />Enhanced online resources<br />Morningstar<br />ValueLine<br />Mango Languages<br />Brainfuse online homework help<br />E-Library<br />Digital display at Peninsula Center<br />
  9. 9. Achievements- Collections<br />New formats added to collection<br />Video games for adults, Blu Ray DVDs, MP3 audiobooks<br />District-wide approach to collection development<br />Merchandising of the collection<br />Weeding, weeding, weeding!<br />
  10. 10. Achievements – Adult Programs<br />Tuesdays at the Annex<br />All-ages Knit-a-thons<br />Southwest Manuscripters<br />Art Exhibits<br />Art in Our Library<br />Sunworks<br />Dialogue Project<br />Scrapbooking club atMalaga Cove<br />Computer classesat Miraleste<br />
  11. 11. Achievements – Kids’ and Teens’ programs<br />Early Learning for Families grant<br />13 story times each week – year ‘round<br />Teen programming at Miraleste<br />Book Club<br />Scrapbooking club<br />Games Days<br />Annex from pilot to ongoing service<br />All-ages Knit-a-thons<br />PTAC Crafts <br />Student ArtShows<br />
  12. 12. Achievements – Summer Reading<br />On track for another record summer<br />2nd annual Adult Summer Reading program<br />1st Staff Summer Reading program<br />Over 6300 kids have attended library programs since June 1st!<br />With one month to go!<br />
  13. 13. Achievements – Partnerships<br />New partnership activities<br />YMCA<br />Art Center/Art at Your Fingertips<br />Southwest Manuscripters<br />Ongoing partnerships<br />PVPUSD/Peninsula Education Foundation<br />Chamber of Commerce<br />Land Conservancy<br />
  14. 14. Achievements – Volunteers<br />New volunteer positions in Technical Services, Facilities, and Information Technology<br />Expanded Information Greeters program<br />Now answering over 1,000 questions/month<br />Transition to Independence partnership with PVPUSD<br />
  15. 15. Achievement – Staff and Organization<br />Classification and Compensation Study<br />New 5 Year Memorandum of Understanding<br />1st ever Staff Development Day<br />Expansion of “One District” approach to staffing, collections, and programs<br />
  16. 16. Achievements - Facilities<br />Malaga Cove projects<br />Miraleste schematic design<br />Environmental upgrades –Peninsula Center and Miraleste<br />Vending Machine Café<br />More work brought “in-house”<br />Support for increased programming<br />
  17. 17. Achievements – Finances<br />Passport Services expanded<br />More staff involved<br />Saturday hours<br />More Notaries trained<br />Fundraising – support for Friends of the Library<br />Sustained internal income despite<br />Redirection of donations to Friends<br />Reallocation of Friends funding to capital campaign<br />Flattening property tax revenues<br />Lower passport fees<br />Lower library fine and fee income<br />
  18. 18. Challenges– Library Use <br />Traditional library use flat or declining<br />Essentially flat – 0.2% decline<br />(broken counter!)<br />Down 1.5% over 06/07<br />But! Recent monthly stats show library use is rising as economic<br />conditions decline!<br />12% decline<br />
  19. 19. Challenges – Library Use <br />While non-traditional use grows<br />
  20. 20. Challenges – Staff/organization<br />Turnover/loss of key staff members<br />Staff stretched thin by additional projects/activities/services<br />New Branch hours – more hours with no additional staff<br />Books By Mail<br /> Additional programming impact on Facilities Department<br />Saturday passport hours<br />ILS implementation<br />“One District” approach<br />Facilities staff carrying out more projects<br />New forms of library use require new skills<br />Web 2.0<br />Programming and outreach<br />Systems design<br />Budget challenges<br />Less money for training and development<br />Frozen positions - Short-staffed in Adult Services and the Annex<br />Reduced guard coverage at Peninsula Center <br />One guard Sunday – Thursday afternoons and evenings<br />No guard on Fridays - Dept Managers will help close library <br />
  21. 21. Challenges – Finances<br />Property Tax Revenues flattening….<br />Year Over-Year Change in Assessed Values<br />
  22. 22. Challenges – Finances<br />..As expenses rise<br />Change to CalPERS funding requirements <br />Revenue vs. Expenses<br />
  23. 23. Looking Forward - Opportunities<br />Expansion of “One District” operational model<br />Evolving technology offers opportunities to enhance services and streamline work processes<br />Strong community support<br />By end of 08/09 we will have successfully completed most Strategic Plan initiatives – time to start thinking about strategic planning for the next 5-10 years!<br />
  24. 24. PVLD Vision<br />The Palos Verdes Library District will be an innovative leader and community partner in providing outstanding library services that connect people, information, and ideas.<br />
  25. 25. Library facilities need to support the future!<br />Increased need for event and meeting spaces<br />Need for separation of “quiet” and “interactive” activities<br />Impact of technology<br />Wiring and power supply<br />Space for workstations<br />Ergonomic issues<br />Changing demographics<br />More teens<br />More older adults<br />Increasing diversity<br />Changing library collections<br />More types and formats of materials to be housed<br />Community desire for more items at branches<br />
  26. 26. A brief history 1990s -2003<br />Mid- 1990s<br />Expansion of Peninsula Center Library<br />Malaga Cove Library placed on National and State Historic Registers<br />Late 90s – 2003<br />Some branch improvements (flooring replacement at Malaga Cove, ADA upgrades, new patio at Malaga Cove, internal reconfiguration at Miraleste)<br />2001- PVLD Strategic Plan identifies need to address<br />Remediation of construction issues at Peninsula Center<br />Preservation and space utilization issues at Malaga Cove<br />Parking, traffic, and space issues at Miraleste<br />
  27. 27. A brief history 2004-2006<br />Remediation and upgrades to Peninsula Center completed – on time and within budget<br />Branch improvement projects continue<br />New Community Room at Malaga Cove<br />Interior reconfiguration, additional computers, and new carpet at Miraleste<br />Wireless Internet at all libraries<br />“Teen” Annex opens adjacent to Peninsula Center Library <br />New 2005 Strategic Plan adopted by Board of Trustees with goals to:<br />Develop a long-term plan for the Malaga Cove Library<br />Develop options to address Miraleste space and traffic/safety needs<br />
  28. 28. A brief history 2004-2006<br />Malaga Cove <br />M2A architects selected through an RFP process to develop a Preservation Plan for the Malaga Cove Library<br />M2A completes Malaga Cove Preservation Plan in 2005 and identifies approximately $1.3 million in projects<br />Board of Library Trustees authorizes a project to upgrade Malaga Cove Fire/Life/Safety systems using existing District funds <br />Miraleste<br />Board of Trustees initiates Architectural and Space Planning Study of the Miraleste Library <br />M2A selected to conduct the study through an RFP process<br />
  29. 29. A brief history - 2007<br />Palos Verdes Peninsula Library Foundation disbands<br />Peninsula Friends of the Library (PFL) assumes responsibility for<br />Solicitation of major gifts <br />Capital campaigns<br />Establishment and management of endowment funds<br />Board of Library Trustees<br />Selects a conceptual design for the expansion and remodeling of the Miraleste Library with a preliminary cost estimate of $5.5 million<br />Asks the PFL to act as the primary fundraising entity to secure funding for the restoration and improvement of the Malaga Cove Library and the expansion and renovation of the Miraleste Library<br />Palos Verdes Woman’s Club provides funding to renovate the Malaga Cove Magazine and Newspaper Reading Area<br />
  30. 30. A brief history - 2008<br />Peninsula Friends of the Library mobilizes for Capital Campaign<br />Hires Campaign Coordinator<br />Appoints Fred Mackenbach as Campaign Chair<br />Begins recruiting Capital Campaign Committee members<br />Malaga Cove fire/life/safety and Magazine and Newspaper area upgrades continue - target completion 9/30/08<br />Donor provides funds for renovation of Malaga Cove Tower Room <br />Schematic –level designs and more detailed cost estimates developed for Miraleste project <br />Cost now estimated to be &gt;$8 million depending on construction start date and options selected<br />
  31. 31. Our philosophy – Three Libraries, “One District”<br />Different strengths, equal importance<br />One set of policies and service standards<br />Integrated collection development<br />Shared staffing<br />Coordination of programs and services<br />
  32. 32. Current Status – Peninsula Center <br />$6.3 million remediation and upgrade completed<br />Structural repairs<br />Lighting improvements<br />Seismic upgrade<br />Paints, finishes, artwork<br />Other recent enhancements<br />Teen Corner<br />Annex<br />“Afterwords Café”<br />Environmental upgrades<br />New carpet<br />Exterior sculpture<br />Digital sign<br />
  33. 33. Current Status – Malaga Cove<br />Fire/life/safety upgrades and Magazine and Newspaper Reading area target completion 9/30/08<br />Tower Room renovation in process<br />Working with donor on patio sculpture and Donor Recognition piece<br />Need to refine cost estimate for seismic work<br />$1.2 million in further enhancement and restoration projects to be funded<br />
  34. 34. Current status - Miraleste<br />Schematic-level design for expansion and remodel complete<br />Budgetary cost estimates complete<br />Schematics and renderings complete<br />Budget estimate $8 million+<br />
  35. 35. Issues – Malaga Cove<br />Historic preservation<br />Inappropriate fixtures, paints and finishes<br />Olmsted Garden<br />“Dead” space on Mezzanine<br />Not enough computers<br />Inadequate wiring<br />
  36. 36. Issues – Malaga Cove<br />Historic preservation<br />Inappropriate fixtures, paints and finishes<br />Olmsted Garden<br />“Dead” space on Mezzanine<br />Not enough computers<br />Inadequate wiring<br />
  37. 37. Mezzanine Computer Lounge - $160,000<br />Historically accurate lighting<br />Computer workstations<br />Quiet study area<br />Supplemental shelving<br />
  38. 38. Main Reading Room Restoration - $580,000<br />Lighting<br />Historic restoration<br />Task and Emergency Lighting<br />Energy-efficient<br />Finishes<br />Walls, ceilings, beams<br />Bookshelf end-caps<br />Ergonomics<br />Computer workstations<br />Reference Desk<br />Circulation Desk<br />Power to workstations<br />Signage<br />
  39. 39. Olmsted Garden Restoration -$160,000<br />Lighting<br />Restore plantings to Olmsted specifications<br />Improved ADA access – new concrete ramp<br />Decomposed granite walkways<br />New lawn with drainage system<br />
  40. 40. Malaga Cove Cost Summary<br />
  41. 41. Issues – Miraleste<br />Demand for story time and children’s programs<br />Weekly story time attendance 35-50<br />70-100 attend special kids events<br />
  42. 42. Issues – Miraleste<br />Demand for adult programs<br />Computer classes<br />Lectures, clubs, and concerts<br />
  43. 43. Issues – Miraleste<br />Demand for after-school and teen services<br />
  44. 44. Issues – Miraleste<br />Parking<br />Traffic safety<br />Steep, narrow lot<br />
  45. 45. Miraleste Project -Outcomes <br />New Youth Wing with story time area and computers<br />Improved segregation of uses<br />30% increase in<br />Building area<br />Shelving for library collection<br />Parking<br />Number of public computers<br />
  46. 46. Miraleste Project -Outcomes <br />Community Room for up to 120 people<br />Separate entrance for use when library is closed, opens to library for larger events<br />Outdoor patio area <br />Totally remodeled interior<br />Adult reading areas<br />Flexible seating<br />New shelving<br />Improved staff/volunteer work areas<br />
  47. 47. Miraleste Project -Outcomes <br />16 additional parking spaces<br />Improved traffic flow<br />Upgraded building systems<br />Septic<br />HVAC<br />Essentially a whole new library!<br />
  48. 48. Miraleste Project <br />
  49. 49. Miraleste Project <br />
  50. 50. PVLD Vision<br />The Palos Verdes Library District will be an innovative leader and community partner in providing outstanding library services that connect people, information, and ideas.<br />These projects provide the means to fulfill this vision for the future!<br />
  51. 51. Looking Forward - Challenges<br />Budget pressures will continue<br />Property tax revenues<br />Inflationary cost increases<br />Possible Proposition 1a borrowing<br />Capital needed to maintain facilities and equipment<br />Branch improvement projects<br />Malaga Cove restoration and upgrade<br />Miraleste expansion and renovation<br />Fundraising challenges<br />Staff will be stretched<br />Further service enhancements<br />Increased library use in tough economic times <br />
  52. 52. Contingency Planning<br />TWO significant issues<br />Barely balanced budget in 08/09, projected shortfall of over $200,000 in 09/10<br />Potential Proposition 1a borrowing<br />Still a possibility this year<br />If not this year, maybe in 09/10<br />
  53. 53. Challenges – Finances<br />Property Tax Revenues flattening….<br />Year Over-Year Change in Assessed Values<br />
  54. 54. Challenges – Finances<br />..As expenses rise<br />Change to CalPERS funding requirements <br />Revenue vs. Expenses<br />
  55. 55. What if the State borrows Property Tax revenue?<br />Board of Trustees agree – we will do everything possible to avoid layoffs <br />Working with Department Managers on contingency budget (handout)<br />To be reviewed with Trustees this evening<br />May need to ask Friends for further funding – this will slow-down the capital campaign effort for Miraleste and Malaga Cove<br />
  56. 56. What can employees do?<br />Keep focus on reducing costs and increasing revenues<br />Send ideas to Julie!<br />Every little bit helps<br />Try to avoid service impacts<br />Support Friends of the Library membership and fundraising efforts<br />
  57. 57. What can employees do?<br />Participate in efforts to contact Legislators<br />Be advocates for the library<br />Talk to customers and the community about our services<br />Stay informed – check the Intranet, email, and our blogs at the start of every shift<br />Stay positive! This too shall pass…<br />
  58. 58. Thank you!<br />