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Communications tools


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Communications tools

  1. 1. Academic Technology Webinar Storyboard Communications Tools in Sakai (Fully online, Blended-Hybrid, Face-to-Face) Site Information, Announcements, Chat, Mailtool, Email Archive, Messages Quick Overview of:Discussion Forum, Forum, Blog, WikiPlease call the telephone bridge for audio:Turn your Elluminate Mic and Speakers all the way downCall In Info: 866-453-5550 Wendy McGrathParticipant PIN: 6354113# Instructional Systems Designer
  2. 2. Sakai should add real value to your course and to the experience. If something can be done better face to face, or through some other real-life means…..carefully reconsider a choice to replace it with Sakai.
  3. 3. Goals For Overview• Become familiar with the array of tools for actively communicating with students in Sakai• Understand the implications of your choices• Be prepared to choose the right tools for your needs• Be able to effectively use: •Worksite Information Options •Announcements •Chat Room •Mailtool •Email Archive •Messages Which Tool?
  4. 4. General Principles Keep in mind…• Tools developed by different groups - still in the process of integrating them• Self-contained tools• The same basic is everywhere - you should know how to use it well• Notification possibilities for some tools via Preferences in My Workspace
  5. 5. Site Information Display Site Information Display• First thing your students see.• They will ignore it if it stays static.• Use for essential course information that needs to persist.• Use Options to Edit. The box title can be changed to better reflect how you intend it to be used.• Some additional options available via Site Editor. •Photos, contact information, key course dates, descriptions, “need to know right now!”
  6. 6. Essential Question: static or dynamic? Do Do Site Information Hands on: QuickTime™ and a • Change the title decompressor are needed to see this picture. • Add a welcome message
  7. 7. Announcements Announcements• First page is a display of announcements. Options here changes the layout only.• Announcements link at left is where you add new announcements and access/edit old announcements.• Uses the same editor for create and edit. Can include images.• Will appear on students “My Workspace” announcements. Notify options in My Workspace control email notifications of Announcements. Welcome announcements, Essential, dynamic information. USE it if you want students to notice.
  8. 8. Essential Question: How might this fit into your course? Do Do Announcements Hands on: • Post a welcome QuickTime™ and a decompressor announcement are needed to see this picture. Extension: Add an image
  9. 9. Chat Room Chat Room• If the tool is turned on, students will see “recent chat messages” on the course home page• Synchronous communication• History - not like FirstClass - All chat messages are archived and can be read by any site participant.• You can tell if someone is in a chat on your site by the (very small) icon next to their name in the bottom left box QuickTime™ and a decompressor are needed to see this picture. Again - all chat messages can be read by any site participant!
  10. 10. Essential Question: off or on? Do Do Announcements QuickTime™ and a decompressor are needed to see this picture. Hands on: • Open the chat • Post a message • Notice the icon • Look at the “recent chat QuickTime™ and a decompressor messages” are needed to see this picture.
  11. 11. Mail Tool Mail Tool• May use this to email all students, selected students, other user types (members of your course) or to other email addresses.• Uses the email address stored in Sakai.• Uses the editor.• You may attach files.• Send yourself a copy via checkbox at the bottom to verify it went out.• If the Email Archive option is turned on, you will have the option to store a copy there. If there are other instructors in the course - ‘all participants’ does not include this group.
  12. 12. Essential Question: in or out? Do Do Mail Tool Hands on: QuickTime™ and a decompressor are needed to see this picture. • Send an email to all instructors • Send a copy to yourself
  13. 13. Email Archive Email Archive• Each site can have an email address : You’ll be able to create this address within the email archive tool.• You and other site participants can send an email to all members of the site (that is, to their “outside” email addresses) by sending email to this email address.• The tool also archives all email that has been sent to this address for future reference.• You may use Preferences in My Workspace to set your notification options for this tool.• Can be used as a listserve.• You can use attachments. Recommendation: Use your course ID number as your course email address.
  14. 14. Essential Question: what do you have toknow to use this tool well? Do Do Email Archive QuickTime™ and a decompressor are needed to see this picture. Hands on: • Send a message to your site. QuickTime™ and a decompressor are needed to see this picture.
  15. 15. Messages Messages• Send and receive messages within the course itself. Not emailed unless you choose that option.• If this tools is “on” - message notifications appear on the course home page.• Can have messages forwarded to your email using “Settings.”• Self-contained tool. All must go to messages to send, receive, and manage.• Can include attachments.• Can create message folders. Be certain use of this tool is an explicit part of the course “culture” and all know to check and use Messages
  16. 16. Essential Question: mailtool…or messages? Do Do Messages Hands on: QuickTime™ and a decompressor are needed to see this picture. • Send a message • Create a folder • Set up Messages to forward to your QuickTime™ and a email decompressor are needed to see this picture. • Check Message notifications
  17. 17. Quick Overview of Other Tools Quick Overview of Other ToolsThe following tools are covered in detail in other Webinars • Discussions Forum - Private Messages - completely different tool from ‘Messages’ • Forum tool - not as intuitive - does thread messages - use with caution because most people use the Discussions Forum - learning curve • Blog - wait till we replace it • Wiki - what and why/why not Be certain your use of any tool is an explicit part of the course “culture” and all know to use it
  18. 18. Tool Selection Should be Related to Your Goals for Sakai I want Antioch Sakai to support my intention to… Fully Online Blended-Hybrid Face to Face • Set up one-stop shopping: If students • Create a location for retrieval of all• Design a point of entry for all materials course documentation, such as: need any information or materials and course interaction. related to the course - it is in Sakai. •Syllabus• Facilitate small group project work and • Facilitate a dialogue on essential •Readings make this process transparent to all questions to uncover ideas and •Web links• Create a location for collaborative editing understanding of an emergent idea set re: content •List of assignments • Create a persistent record of the• Manage the flow of student work on emergence of student understanding •Surveys, quizzes, practice assessments materials • Share my views and ideas with• Provide timely and ongoing feedback to students • Make it possible for students to hear students • Create opportunities for student audio of missed lectures• Keep students engaged with the material interdependence and leadership • Build a collection of resources and others • Provide a template for staying on track students discover via their inquiry• Create a sense of community with the material activities• Create a community “memory” of key • Follow-up on face to face dialogue • Allow students to share their work with student ideas and contributions • Keep students informed of critical one another• Make it possible to access an organized changes set of a wide range of media • Assure students have clear guidelines • Facilitate student-helping-student for• Immerse students in relevant imagery on due dates content and technical issues• Create a structure for journal partnering • Give students who are quiet in class a • Set up a way for students to contact• Share selected student work with the forum for adding their voices me that doesn’t end up in my email public • Create a “homeroom” for the course• Include open-source learning objects
  19. 19. Academic Technology Daniel Tyger Harold Hale Director Sakai Support Academic Specialist Computing Wendy McGrath Katie Golus Instructional Sakai Support Systems Instructional Designer Designer