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ConferenceDirect Presentation updated thru 2009


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Presentation of Services offered at ConferenceDirect - your Full-Service meeting and events resource.

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ConferenceDirect Presentation updated thru 2009

  1. 1. <ul><li>ConferenceDirect Overview </li></ul><ul><li>Services Provided </li></ul><ul><li>ConferenceDirect Difference </li></ul><ul><li>Customer Testimonials </li></ul><ul><li>ConferenceDirect Experience </li></ul>Meeting Planning Made Simple
  2. 2. <ul><li>Why is ConferenceDirect one of the fastest growing full-service meeting solutions companies in the industry? </li></ul><ul><li>We deliver value </li></ul><ul><li>We save time and money </li></ul><ul><li>We secure some of the most sought after conference venues around the world </li></ul><ul><li>… All at no cost to you! </li></ul><ul><li>Our goal is to provide outstanding service with cost-effective solutions. With ConferenceDirect working as a part of your team, your event will run seamlessly and you can focus on what you do best. </li></ul><ul><li>Here’s how… </li></ul>About ConferenceDirect
  3. 3. Services Provided
  4. 4. Site Selection & Contract Negotiation <ul><li>Because we book thousands of events worldwide each year, we’ve built solid international industry relationships . These associations are most beneficial when it comes time to negotiate. And because hotels compensate us directly, there is no cost to you for these services. </li></ul><ul><li>Single Point of Contact </li></ul><ul><li>Site Inspection Assistance </li></ul><ul><li>Comprehensive Analysis </li></ul><ul><li>Savvy Negotiators </li></ul><ul><li>Worldwide Representation </li></ul><ul><li>Extensive Product Knowledge </li></ul>
  5. 5. Conference Management <ul><li>Conference management is about effective planning , and analyzing the meeting environment in order to make sure it is appropriate for your event. At ConferenceDirect, our approach to conference management is simple… we strive to exceed our customer's goals . </li></ul><ul><li>Audiovisual Coordination & Price Negotiation </li></ul><ul><li>Coordinating Destination Management Details </li></ul><ul><li>Food & Beverage Coordination & Price Negotiation </li></ul><ul><li>On-site Logistics </li></ul><ul><li>Arranging Speakers </li></ul><ul><li>Exhibit Management </li></ul>
  6. 6. Housing Management <ul><li>Our team is here to help you meet your mark at each hotel with effective room block management. We will develop a strategy to fit your individual needs. Real-time, accurate reporting puts you at ease that there will be no surprises . Let us help you reduce slippage and avoid attrition by connecting Housing with Registration. </li></ul><ul><li>Dedicated Managers </li></ul><ul><li>Electronic Transfers </li></ul><ul><li>Onsite Audits </li></ul><ul><li>Accurate Reporting </li></ul><ul><li>Registration Linked with Housing </li></ul>
  7. 7. <ul><li>Create a first-class impression with your attendees through a quality registration experience. ConferenceDirect knows the right technology to make your meeting’s attendee management simple and flexible. From standard registrations to 100% customized attendee management software, we’re here for you . </li></ul><ul><li>Knowledgeable Staff </li></ul><ul><li>Attendee Communication </li></ul><ul><li>Online Financial Processing </li></ul><ul><li>Customized Software </li></ul>Registration Services
  8. 8. ConferenceDirect Difference <ul><li>Proven Ways We Will Save You Time and Money </li></ul><ul><li>On Your Next Event, Meeting or Conference </li></ul>
  9. 9. <ul><ul><li>Pre-negotiated Standardized Contracts </li></ul></ul><ul><ul><li>Cost Savings Reports </li></ul></ul><ul><ul><li>Extensive Buying Intelligence </li></ul></ul><ul><ul><li>Broad Range of Hotel Brands </li></ul></ul><ul><ul><li>Comprehensive Site Selection Analysis </li></ul></ul><ul><ul><li>Customer History Form </li></ul></ul>ConferenceDirect Difference
  10. 10. <ul><li>Pre-negotiated Standardized Contracts </li></ul><ul><li>What most people don’t </li></ul><ul><li>realize is that there are over </li></ul><ul><li>60 negotiable terms in a hotel </li></ul><ul><li>contract. We have negotiated </li></ul><ul><li>contracts with participating hotel </li></ul><ul><li>chains to secure the most favorable </li></ul><ul><li>terms possible . </li></ul><ul><li>No Add-on Clause </li></ul><ul><li>Favorable Attrition Clause </li></ul><ul><li>Pre & Post Group Room Rates </li></ul><ul><li>Special Cancellation Terms </li></ul><ul><li>Group Rates After Cut-off Date </li></ul>
  11. 11. <ul><li>Cost Savings Reports </li></ul>Our detailed Cost Savings Reports break down the financial savings of working with ConferenceDirect. In addition, you’ll achieve internal cost-savings by working with ConferenceDirect.
  12. 12. <ul><li>Extensive Pricing Intelligence </li></ul><ul><li>Proprietary Pricing Intelligence Database </li></ul><ul><li>Contract Terms of More Than 20,000 Events </li></ul><ul><li>New Meeting Booked Every 20 Minutes </li></ul><ul><li>More Than 5,000 New Events Added Each Year </li></ul>
  13. 13. <ul><li>Broad Range of Hotel Brands </li></ul><ul><li>There are 58,000 hotels in the United States, and because we’re truly independent , we represent all of them. </li></ul><ul><li>This gives you a diverse and comprehensive set of options when it comes to choosing the best venue for your event. </li></ul>
  14. 14. <ul><li>Comprehensive Site Selection Analysis </li></ul>
  15. 15. <ul><li>Comprehensive Site Selection Analysis (Continued 1) </li></ul>
  16. 16. <ul><li>Comprehensive Site Selection Analysis (Continued 2) </li></ul>
  17. 17. <ul><li>Comprehensive Site Selection Analysis (Continued 3) </li></ul>
  18. 18. <ul><li>Comprehensive Site Selection Analysis (Continued 4) </li></ul>
  19. 19. <ul><li>Client History Form </li></ul>Our Client History Forms — with information provided by the hotels — are excellent management tools, and captures all the critical details of your event.
  20. 20. ConferenceDirect Experience We work with hundreds of hotels, booking thousands of events each year, building relationships to better serve you.
  21. 21. <ul><li>Your conference or meeting is way too important to leave anything to chance. When you work with ConferenceDirect, you’ll enjoy the peace of mind that comes with partnering with highly seasoned professionals . </li></ul><ul><li>Experienced Management Team </li></ul><ul><ul><ul><li>Brian D. Stevens, President & CEO </li></ul></ul></ul><ul><ul><ul><li>Brian Richey, Executive Vice President </li></ul></ul></ul><ul><ul><ul><li>Jerry Horan, COO </li></ul></ul></ul><ul><ul><ul><li>Cathy Brown- Executive Vice President </li></ul></ul></ul><ul><ul><ul><li>Dave Scypinski, Senior Vice President </li></ul></ul></ul><ul><ul><ul><li>Jim VanDevender, Vice President Training & Development/ Team Leader </li></ul></ul></ul><ul><ul><ul><li>Jeffrey Devine, CMP, Vice President Conference Management </li></ul></ul></ul><ul><ul><ul><li>Adam M. Briggs, Vice President Housing & Registration </li></ul></ul></ul><ul><li>Influential Advisory Board </li></ul><ul><li>315+ Professional Associates </li></ul><ul><ul><ul><li>Average 10 Years Industry Experience </li></ul></ul></ul><ul><ul><ul><li>On-going Training & Industry Education </li></ul></ul></ul><ul><ul><ul><li>Well Connected Within the Industry </li></ul></ul></ul>ConferenceDirect Experience
  22. 22. Strength in Numbers <ul><li>Meeting News identified ConferenceDirect as one of the Top 25 Most Influential Companies in the industry. We’re constantly thinking of ways to leverage our buying power , experience and industry knowledge to deliver even more value to our customers. </li></ul>4,970 Meetings Booked in 2009 1,698,490 Room Nights Booked in 2009
  23. 23. Room Nights Booked by Hotel Brand 2009
  24. 24. Size of Meetings Booked 2009
  25. 25. ConferenceDirect Customers <ul><li>ConferenceDirect’s customers represent every industry and include both corporations and associations from around the globe. We work with groups of all sizes, helping them to arrange and manage events for 25 to 10,000 , on a local, state, regional, national or international level. </li></ul>
  26. 26. Corporate & Association Meetings Booked 2009
  27. 27. ConferenceDirect Customer Testimonials “ We are dedicated to saving our customers time and money by providing the most technologically advanced and professional meeting planning services in the industry. Our goal is to exceed your expectations at every point of contact. We want to be your partner in success.” Brian D. Stevens
  28. 28. Our Customers Say it Best… In Their Own Words “ Microsoft highly values the competent, cost effective support provided by ConferenceDirect. They are now a fundamental element in planning our annual events and product launches.” Microsoft Corporation
  29. 29. Our Customers Say it Best… In Their Own Words (Continued 1) “ The professionals at ConferenceDirect have been an outstanding resource for our business. Their quality of service, attention to detail, can-do approach to everything and thorough commitment to excellence is unmatched in this business.” National Hockey League
  30. 30. Our Customers Say it Best… In Their Own Words (Continued 2) “ The best decision I ever made was to engage ConferenceDirect to assist ACTE with our Annual Convention.&quot; Association for Career and Technical Education
  31. 31. Our Customers Say it Best… In Their Own Words (Continued 3) “ The knowledge and professionalism that ConferenceDirect lent to our meeting led to the most successful conference in the history of our company.” Nobel Biocare
  32. 32. Our Customers Say it Best… In Their Own Words (Continued 4) “ Through ConferenceDirect we have realized how strategic destinations can offer value-added savings for future conventions.” SunGard Higher Education
  33. 33. Our Customers Say it Best… In Their Own Words (Continued 5) “ The expertise provided by ConferenceDirect was amazing. I will not do another conference without them. True professionals in every sense of the word.”  Boston Market
  34. 34. Our Customers Say it Best… In Their Own Words (Continued 6) “ ConferenceDirect's exceptional knowledge of the hotel and travel industry adds a new level of efficiency to our planning process.” American Academy of Child and Adolescent Psychiatry
  35. 35. Our Customers Say it Best… In Their Own Words (Continued 7) “ ConferenceDirect Housing & Registration deserves much of the praise for the success of our most recent Users Conference. Thank you for helping us raise the bar on our level of service to our customers.” CSC Financial Services Group
  36. 36. Our Customers Say it Best… In Their Own Words (Continued 8) “ ConferenceDirect has been a great addition to our Event Team. Their expert, precise and creative registration services have contributed immensely to the success of our programs. They are a valuable resource.” L'Oreal USA / Redken
  37. 37. Industry Associations <ul><li>ConferenceDirect maintains a strong presence at Hospitality Industry events through our participation in major tradeshows . </li></ul><ul><li>Our involvement ensures that our customer’s interests are well represented. </li></ul><ul><li>Our associates also use these opportunities to build and strengthen their industry relationships with vendors so that our clients will benefit from them. </li></ul>
  38. 38. Meeting Planning Made Simple Thank You! 480-380-7678 We Promise to Save You Time & Money