Microsoft office training

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Microsoft office training

  1. 1. [Your company name] presents:<br />Microsoft® Office Visio®2007 Training<br />Let’s talk about text<br />
  2. 2. Let’s talk about text<br />Course contents<br /><ul><li>Overview: Shapes alone don’t make a diagram
  3. 3. Lesson: Add and edit text</li></ul>The lesson includes a list of suggested tasks and a set of test questions.<br />
  4. 4. Let’s talk about text<br />Overview: Shapes alone don’t make a diagram<br />Shapes, the components that make up any Visio diagram, are highly effective in communicating information, ideas, processes, and so on. <br />But shapes alone don’t make a diagram. Text—long or short, descriptive or instructional—is also essential.<br />This course will talk about text: how to add it to shapes and how to add it on its own. You’ll also learn how to edit text and avoid common pitfalls. <br />
  5. 5. Let’s talk about text<br />Course goals <br /><ul><li>Add text to a shape.
  6. 6. Add freestanding text—text that is not associated with a shape—to the page.
  7. 7. Avoid common pitfalls associated with text in Visio, like how to get out of text mode when you don’t need to be in it. </li></li></ul><li>Lesson <br />Add and edit text<br />
  8. 8. Let’s talk about text<br />Add and edit text<br />There are lots of places for text in a Visio diagram, as the picture shows.<br />You use text to label your shapes so that they mean something to people. You can also label the connectors, or the lines between the shapes. <br />But text is also important for titling the diagram at the top of the page. And sometimes you need text that just sits there, independent of a shape.<br />
  9. 9. Let’s talk about text<br />Click to add text<br />Most shapes just need a quick text label. <br />There are several ways to add simple text to shapes. <br />But the one shown in the picture is sure-fire:<br />Click the shape.<br />Start typing. Visio will zoom in on the shape. <br />
  10. 10. Let’s talk about text<br />Click to add text<br />Most shapes just need a quick text label. <br />There are several ways to add simple text to shapes. <br />But the one shown in the picture is sure-fire:<br />When you’re done, click an empty part of the drawing page to return to the zoom level you were at before. <br />The text appears on the shape.<br />
  11. 11. Let’s talk about text<br />Click to add text<br />Why all this zooming around? <br />So that you can see what you are typing. <br />There are occasions where it won’t zoom, though. For example, if you’re zoomed in close enough, or if the font size is big enough to read. <br />
  12. 12. Let’s talk about text<br />Double-click to edit<br />What if you need to edit text that’s already on the shape? <br />You do things a little differently: <br />Double-click the shape. <br />Visio will zoom in on the shape text. Change the text as you see fit.<br />
  13. 13. Let’s talk about text<br />Double-click to edit<br />What if you need to edit text that’s already on the shape? <br />You do things a little differently: <br />When you’re done, click an empty part of the drawing page to return to the zoom level you were at before. <br />The new text appears on the shape. <br />
  14. 14. Let’s talk about text<br />A tool for grouped shapes<br />So, a quick review: You click and type to add text, and you double-click a shape to edit text. <br />That’s pretty straightforward. <br />But what if you need to edit text for a shape that’s in a group? <br />You could try to use the same methods, although it might not work all the time because of the way some groups are configured.<br />
  15. 15. Let’s talk about text<br />A tool for grouped shapes<br />Here’s a good method for adding and editing text for grouped shapes. <br />Click the group of shapes with the Pointer Tool .<br />Click again to select one of the shapes in the group.<br />
  16. 16. Let’s talk about text<br />A tool for grouped shapes<br />Here’s a good method for adding and editing text for grouped shapes. <br />Click the Text Tool button .<br />Visio will zoom in on the shape text. Add or change the text as you see fit. <br />
  17. 17. Let’s talk about text<br />Create a text-only shape<br />Here’s another use for the Text Tool. <br />When you need freestanding text in a diagram, you can create what’s called a text-only shape. <br />Animation: Right-click, and click Play.<br />Notice the following in this animated example:<br /><ul><li>To define the area for the text, you first use the Text Tool to click and drag a bounding box.
  18. 18. Visio will zoom in so that you can see what you are typing. </li></li></ul><li>Let’s talk about text<br />Create a text-only shape<br />Here’s another use for the Text Tool. <br />When you need freestanding text in a diagram, you can create what’s called a text-only shape. <br />This illustration shows the process for creating a text-only shape: <br /><ul><li>To define the area for the text, you first use the Text Tool to click and drag a bounding box.
  19. 19. Visio will zoom in so that you can see what you are typing. </li></li></ul><li>Let’s talk about text<br />Don’t forget<br />Make sure you don’t forget this: After you are done with the Text Tool , put it away. <br />The way you do that is to click the Pointer Tool when you’re done. <br />Why go back to the Pointer Tool? Although you may not have noticed this, you use the Pointer Tool about 90% of the time in Visio. It lets you do one very vital task: Select. <br />But if you keep the Text Tool active, you can’t select anything. The only thing you can do is type text. <br />
  20. 20. Let’s talk about text<br />Special text<br />The text we’ve been showing you is text you type yourself. <br />It’s the most common text you’ll use, and that’s what this course focuses on. <br />What this course won’t dwell on is another kind of text that Visio “types” for you, called a field. <br />A field is a special text area that instructs Visio to automatically display information. Fields can be especially handy when you use data in tandem with the diagram. <br />
  21. 21. Let’s talk about text<br />Suggestions for practice<br />Examine the text components of a diagram. <br />Add text to two shapes.<br />Change the zoom option. <br />Add an annotation shape to the page. <br />Make a text-only shape and change its alignment. <br />Edit shape text. <br />Examine and edit the text for a group. <br />Online practice (requires Visio 2007)<br />
  22. 22. Let’s talk about text<br />Test question 1<br />Most of the time, Visio zooms in when you start typing. When would it not zoom in when you start typing? (Pick one answer.)<br />When you’re typing text for a text-only shape. <br />When you’re typing text for a really big shape. <br />When the text for the shape is big enough to read already. <br />When you’re typing text for a very skinny line. <br />
  23. 23. Let’s talk about text<br />Test question 1: Answer<br />When the text for the shape is big enough to read already. <br />Visio won’t zoom in if the text is big enough to read or if you’re already zoomed in enough to read the text.<br />
  24. 24. Let’s talk about text<br />Test question 2<br />When you’re done typing, what should you do if you want to return to the zoom level you were at before? (Pick one answer.)<br />Click an empty part of the drawing page. <br />Stop typing. <br />Press ALT+F6. <br />Press RETURN. <br />
  25. 25. Let’s talk about text<br />Test question 2: Answer<br />Click an empty part of the drawing page. <br />You can also press ESC. <br />
  26. 26. Let’s talk about text<br />Test question 3<br />When you’re done typing and you want to select a shape and move it, you should always click the Text Tool again to turn it off. (Pick one answer.)<br />True.<br />False. <br />
  27. 27. Let’s talk about text<br />Test question 3: Answer<br />False. <br />To turn off the Text Tool, you have to click the Pointer Tool. <br />
  28. 28. Let’s talk about text<br />Quick Reference Card<br />For a summary of the tasks covered in this course, view the Quick Reference Card.<br />
  29. 29. USING THIS TEMPLATE<br />See the notes pane or view the full notes page (View menu or tab) for detailed help on this template.<br />

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