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CDLC event on DPLA and NY Heritage

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Slides from the ESDN presentation at the February 27, 2015 Capital District Library Council (CDLC)'s event on DPLA and NY Heritage.

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CDLC event on DPLA and NY Heritage

  1. 1. EMPIRE STATE DIGITAL NETWORK New York Service Hub of the DPLA Kerri Willette, ESDN Manager DPLA and New York Heritage CDLC Offices, 2/27/2015
  2. 2. INTRODUCTION TO ESDN & DPLA Part One
  3. 3. DPLA http://dp.la/
  4. 4. DPLA http://dp.la/info/hubs/
  5. 5. New York Service Hub
  6. 6. Timeline • Hire staff • Convene advisory & working groups • Develop infrastructure • Establish workflows • Gather data from NY 3Rs hosted collections • Create and distribute guidelines for contribution • Outreach to LAMS statewide • Grow New York content in DPLA Phase 1 October 2013 - April 2015 Phase 2 May 2015 - April 2016
  7. 7. Contribution PHASE 1
  8. 8. Contribution PHASE 2 Archives Libraries Museums Historical Societies
  9. 9. Regional Partners • Outreach • Communication • Permissions
  10. 10. Regional Partners Hosted Regional Collections Non-hosted Regional Collections Member institutions with: • Locally hosted collections – Large private institutions – Small specialized institutions with local systems • Collections looking for a home
  11. 11. CDLC Members • New York Heritage • Liaison: Susan D’Entremont
  12. 12. What’s next Phase 1 • First contribution to DPLA – happening now! 89,626 records • Schedule monthly ongoing harvests • Coordinate outreach and communication through 3R’s regional liaisons in preparation for Phase 2 Phase 2 • Broaden contribution • Streamline contribution processes • Continue adding regionally hosted content • Work with regional liaisons to include non-hosted partners statewide • Grow New York content in DPLA
  13. 13. THE NITTY-GRITTY Part Two
  14. 14. Mission http://dp.la/info/hubs “Service hubs provide DPLA with their partners’ unique metadata records that resolve to digital objects…through a single data feed... ”
  15. 15. Contribution  ESDN gets different metadata feeds from lots of partners:  CONTENTdm, Islandora, CollectiveAccess, ArchivalWare, etc.  DC, MODS right now.  ESDN maps all that data to MODS.  ESDN sends one stream of MODS data to DPLA.
  16. 16. Partner Metadata Contribution Aggregation Software (REPOX)
  17. 17. Contribution
  18. 18. Step by Step • Get permission. • Map collection metadata to our MODS for sending to DPLA. • Review data feed for inconsistency and mapping issues (OAI must be configured). • Check for presence of required and recommended fields.
  19. 19. Get Permission
  20. 20. Get Permission “I understand that the descriptive metadata – as distinguished from the digital objects themselves – will be made freely available by the DPLA for harvesting and re-use under a Creative Commons CC0 license.”
  21. 21. Data Mapping Many spreadsheets
  22. 22. Data Review • Custom tools for field level review
  23. 23. Required/Recommended Fields • Required (per record): • Title • Rights • Link to object in local context • Link to thumbnail (where applicable) • Other fields recommended : • Date • Place • Type • Subject
  24. 24. What should I do to get ready? Administrative/Technical • Start thinking about the permission letter. • For local systems, verify that OAI or other sharing protocols are configured.
  25. 25. What should I do to get ready? Metadata • Follow standards/local practices consistently. • Read a bit about shareable metadata. • Review your rights statements.
  26. 26. Not yet • Finding aids • Newspapers • Institutional repositories
  27. 27. Thanks! • Project website: http://metro.org/esdn/ • Follow: @NYSdigital Kerri Willette ESDN Manager kwillette@metro.org

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