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©2014 Kerika, Inc.
Kanban
in a
can
©2014 Kerika, Inc.
Capture, Visualize, Optimize
Your Everyday Processes
©2014 Kerika, Inc.
(Not like this)
©2014 Kerika, Inc.
(Not like this)
©2014 Kerika, Inc.
(Not like this)
©2014 Kerika, Inc.
Like this
©2014 Kerika, Inc.
Why bother?
Because paper lags reality
©2014 Kerika, Inc.
Paper lags reality
• Traditional paper-based process
management always lags reality
–Distribution is an expensive hassle
• Process descriptions are provided in
abstract terms or legalese
–Consumption is discouraged
• Cannot easily get feedback, cannot
quickly make revisions
–Continuous improvement is hard
©2014 Kerika, Inc.
“Paper on Glass” is no better
PDFs on Intranets just makes the printing
problem your user’s problem.
©2014 Kerika, Inc.
How do you actually make the
PDCA cycle faster?
Can you improve every week, not
just once a year?
©2014 Kerika, Inc.
Plan
Do
Check
Adjust
Can you capture
all your
processes?
Can people easily
consume your
processes?
Can you quickly
get feedback on
what works?
Can you improve
your processes
faster?
©2014 Kerika, Inc.
Demo
©2014 Kerika, Inc.
Visual Templates
• Capture all the tasks that make up an
everyday process as cards on an online
Kanban board
• Cards can include helpful content:
documents, URLs, videos, etc.
• Make this board a template that can be
reused each time the process needs to
be repeated
©2014 Kerika, Inc.
Example: Onboarding a new Employee
This is Kanban in a
Can: a process
template that is
ready to go
©2014 Kerika, Inc.
Example: Onboarding a new Employee
All the tasks for
this process are
organized as
cards
©2014 Kerika, Inc.
Cards capture tasks
Each task can
come with
detailed
instructions
©2014 Kerika, Inc.
Include helpful content
You can add
files and Web
content to
each task
©2014 Kerika, Inc.
Collaborate across Processes
• Share your online Kanban board with
coworkers, in real-time
• Solve problems quickly, as they appear
• Integrate chat inside your process
workflows
• Capture project output, e.g. documents
as the process is done
©2014 Kerika, Inc.
Example of Onboarding Employee
Board is shared in
real-time with
coworkers
©2014 Kerika, Inc.
Plan
Do
Check
Adjust
Actionable
Templates
Real-time
Feedback
Continuous
Improvement
Instant
Distribution
©2014 Kerika, Inc.
Questions?
©2014 Kerika, Inc.
Arun@Kerika.com

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Kanban in a Can: Capture, Visualize and Optimize your Everyday Processes

Editor's Notes

  1. Hi, and welcome to this presentation on “Kanban in a Can” My name is Arun Kumar; I am the founder and CEO of Kerika which has developed the worlds only task board that’s designed specially for distributed Lean and Agile teams.
  2. Today’s talk, which is mostly a demo, by the way, is about capturing, visualizing and optimizing your everyday processes, something that is essential in every state agency that is embracing Lean Government. All three elements of this are essential: Capturing: how many of your organizational processes are accurately described? And by “accurately”, I mean described in the way they are actually done, as opposed to the official way they are supposed to be done. Visualizing: can you literally visualize your process? (Or is it written in some impenetrable manual or, worse-yet, written in some official legalese that covers your ass but stops everyone else from actually understanding and using your process! Optimizing: how easily can you optimize your process? How often? (This will depend upon the time needed to disseminate your new process.)
  3. This is the old way of managing organizational processes. Also, the worst way. No one reads these three-ring binders. As you all know, because you don’t read them either!
  4. This is an improvement, but only up to a point. By creating PDF versions of your three-ring binder all you have done is put “paper on glass”: you shifted the burden of printing to your users.
  5. This is definitely an attempt to visualize, but we can see why actual sticky notes, while great for brainstorming, aren’t a persistent, reliable way of capturing your workflows.
  6. Instead, we need to consider a more online solution, something like this…