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Western's Text Messaging and Emergency Notification Overview


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Western's Text Messaging and Emergency Notification Overview

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Western's Text Messaging and Emergency Notification Overview

  1. 1. Overview of PAS <ul><li>Any emergency warning system should be built on multi mode delivery to try and communicate with as many affected persons as possible. </li></ul>
  2. 2. Pioneer Alert System (PAS) Western Oklahoma State College January 2011 Revised April 2011
  3. 3. Overview of PAS <ul><li>It’s very complicated. </li></ul><ul><li>We are starting with text messaging </li></ul><ul><li>Hard wired panic buttons </li></ul><ul><li>Security cameras </li></ul><ul><li>Desktop Messaging </li></ul>
  4. 4. Available Emergency/Urgent Notification and Warning Systems <ul><li>1. Public address system + VoIP? </li></ul><ul><li>2. Flat screen monitors strategically located throughout campus (Campus Cable) </li></ul><ul><li>3. Text messaging </li></ul><ul><li>4. Bulk email </li></ul><ul><li>5. Media release/Press release </li></ul>
  5. 5. Available Emergency/urgent Notification and Warning Systems (cont.) <ul><li>6. NOAA Weather Radio </li></ul><ul><li>(strategically located throughout campus) </li></ul><ul><li>7. Fire Alarm </li></ul><ul><li>8. Western College Home Page website </li></ul><ul><li>9. Staff interruption of classes </li></ul><ul><li>10. Hard Wired Panic Button </li></ul><ul><li>11. Software Alert Client </li></ul>
  6. 6. PAS Activation Approval <ul><li>1. President </li></ul><ul><li>2. Vice President for Academic & Student Support Services </li></ul><ul><li>3. Vice President for Business Affairs </li></ul><ul><li>4. Vice President for Development & Alumni Relations </li></ul><ul><li>5. Dean of Academic Affairs </li></ul><ul><li>6. Dean of Technology </li></ul><ul><li>7. Dean of Technical Education </li></ul><ul><li>8. Dean of Student Support Services </li></ul><ul><li>9. Director of Physical Plant </li></ul><ul><li>10. Director of Public Relations </li></ul>
  7. 7. PAS Activation Scenarios   <ul><li>1. Dangerous Situation </li></ul><ul><li>2. Tornado Warning </li></ul><ul><li>3. Severe Thunderstorm/Lightning/ or Ice Storm Warning </li></ul><ul><li>4. Hazardous Condition </li></ul><ul><li>5. Other (TBD) </li></ul>
  8. 8. Status <ul><li>Text Messaging service is in place and has been tested by Guy and Emily Smith with the Rodeo Team Fall 2010 </li></ul>
  9. 9. Multiple Modes of Distribution <ul><li>Automatically signed up for email </li></ul><ul><li>Must opt in to text service </li></ul><ul><li>Potential expansion to social networks </li></ul><ul><li>Auto webpage display </li></ul>
  10. 10. Policy & Process
  11. 11. Time Table <ul><li>Training – Week of January 31 </li></ul><ul><li>Activation Approval Group for emergency situations </li></ul><ul><li>Faculty RAVE training for non emergency situations </li></ul><ul><li>Awareness Campaign - Week of April 4 </li></ul><ul><li>  </li></ul>
  12. 12. The Prediction <ul><li>Getting students to sign up is the Challenge </li></ul><ul><li>87% of campus have text messaging </li></ul><ul><li>Virginia Tech enrollment= nearly 100% </li></ul><ul><li>Generally enrollment = 30 – 50 % </li></ul><ul><li>  </li></ul>
  13. 13. The Reality Getting Students to Sign Up <ul><li>So Far </li></ul><ul><li>250 Students </li></ul><ul><li>85 WOSC Staff </li></ul><ul><li>25 Groups </li></ul><ul><li>  </li></ul><ul><li>Official Group Membership </li></ul><ul><li>School Closings 60 </li></ul><ul><li>Weather Alerts 52 </li></ul><ul><li>Student Activities 45 </li></ul><ul><li>WINDS 32 </li></ul><ul><li>Student Store 11 </li></ul>
  14. 14. How to improve participation <ul><li>Press Packet/media campaign </li></ul><ul><li>Incentives (iPod) </li></ul><ul><li>Faculty non-emergency usage </li></ul><ul><li>  </li></ul>
  15. 15. Current Project <ul><li>Hard Wired Panic Buttons </li></ul><ul><li>  </li></ul><ul><li>1) Wire has been run to the following locations: </li></ul><ul><li>  </li></ul><ul><li>  </li></ul>
  16. 16. Current Project <ul><li>Hard Wired Panic Buttons (cont.) </li></ul><ul><li>2) Servers have been built and put into place </li></ul><ul><li>3) Clients for distribution list must be installed. These are the people who will receive the message. There will be no warning details other than that this location has hit a panic button. </li></ul><ul><li>  </li></ul>
  17. 17. Current Project <ul><li>Desktop Warning </li></ul><ul><li>  </li></ul><ul><li>Currently in Testing…It must be working as I have had multiple calls during testing asking if this is a test </li></ul><ul><li>  </li></ul><ul><li>  </li></ul>