Time Management - Pick n Brew Secretaries' Day Coffee Talk

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*Why Manage Time?
*Three Key points in Time Management
*How to Maximize Time
*Time Management for Work and Life balance

Published in: Business, Education

Time Management - Pick n Brew Secretaries' Day Coffee Talk

  1. 1. TIME MANAGEMENT Earn more. Beat Stress. Enjoy Life. Kenny Ong CNI Holdings Berhad www.myCNI.com.my www.OOBEY.com
  2. 2. About: CNI <ul><li>19 years old </li></ul><ul><li>Core Business: MLM </li></ul><ul><li>Others: Contract Manufacturing, Export/Trading, eCommerce </li></ul><ul><li>Malaysia, Singapore, Brunei, Indonesia, India, China, Hong Kong, Philippines, Italy, Taiwan </li></ul><ul><li>Staff force: ± 500 </li></ul><ul><li>Distributors: 200,000 </li></ul><ul><li>Products: Consumer Goods and Services </li></ul>www.myCNI.com.my www.OOBEY.com
  3. 3. Intro: <ul><li>Congratulations. </li></ul><ul><li>You are going to die. </li></ul>www.myCNI.com.my www.OOBEY.com
  4. 4. Management Skills www.myCNI.com.my www.OOBEY.com 7. Career 6. Attitude 5. Discipline 4. Relationship 3. Boss 2. Time 1. Job What to Manage?
  5. 5. Why manage Time? <ul><li>Work </li></ul><ul><li>Stress </li></ul><ul><li>Career </li></ul><ul><li>Life </li></ul>www.myCNI.com.my www.OOBEY.com
  6. 6. Time to Know <ul><li>Time is irreversible </li></ul><ul><li>Value = Time + Money </li></ul><ul><li>Love is spelt as T.I.M.E. to your loved ones </li></ul><ul><li>Interruptions will always happen </li></ul><ul><li>Time investments compound </li></ul><ul><li>“I don't have time” = lower priority </li></ul><ul><li>Time required for something expands according to expectations </li></ul>www.myCNI.com.my www.OOBEY.com
  7. 7. At the HEART… <ul><li>Only three things really matter in Time Management: </li></ul><ul><li>Prioritize </li></ul><ul><li>To-do List </li></ul><ul><li>Maximize </li></ul>www.myCNI.com.my www.OOBEY.com
  8. 8. 1. Prioritize <ul><li>“ Concentrate on results, not on being busy” </li></ul>www.myCNI.com.my www.OOBEY.com
  9. 9. 1. Prioritize <ul><li>Pareto Principle: 80/20 rule </li></ul>www.myCNI.com.my www.OOBEY.com 20 percent of the people will eat 80 percent of the food! Picnic 20 percent of the people will make 80 percent of the decisions Leadership 20 percent of the people will give 80 percent of the money Donations 20 percent of the book contains 80 percent of the content Reading 20 percent of the products bring in 80 percent of the profit Products
  10. 10. 1. Prioritize <ul><li>Pareto Principle: 80/20 rule </li></ul>Priorities Results www.myCNI.com.my www.OOBEY.com 10 9 8 7 6 5 4 3 2 1 10 9 8 7 6 5 4 3 2 1
  11. 11. 1. Prioritize Important Urgent L H H DO this. Deadline. Markers. Automate. Predict. Delegate. Delay. Downtime. Don’t do. www.myCNI.com.my www.OOBEY.com
  12. 12. 2. To-do List <ul><li>“ Trying to remember stuff is the major cause of stress.” </li></ul>www.myCNI.com.my www.OOBEY.com
  13. 13. 2. To-do List ! ↓ www.myCNI.com.my www.OOBEY.com Task 3 Task 2 Task 1
  14. 14. 2. To-do List <ul><li>Must do. If not, don’t continue </li></ul><ul><li>Prioritize </li></ul><ul><li>Update </li></ul><ul><li>Discipline. Morning/Evening. </li></ul><ul><li>Work/Life List </li></ul>www.myCNI.com.my www.OOBEY.com
  15. 15. 3. Maximize <ul><li>“ It’s the little things that kill you” </li></ul>www.myCNI.com.my www.OOBEY.com
  16. 16. 3. Maximize <ul><li>Analyze the time wasters in your day. </li></ul><ul><li>Use the on/off button on your TV </li></ul><ul><li>Plan your day's activities each morning or every evening before bed. </li></ul><ul><li>Use meal times effectively and enjoyably </li></ul><ul><li>Use a to-do list/check off items when completed for a sense of accomplishment </li></ul><ul><li>Decide upon your goals and objectives and periodically update them </li></ul>www.myCNI.com.my www.OOBEY.com
  17. 17. 3. Maximize <ul><li>Set PRIORITIES </li></ul><ul><li>Control visitors </li></ul><ul><li>If you need to see someone, go to their office/room/house, you can always leave. </li></ul><ul><li>Keep a neat working area </li></ul><ul><li>Write notes on calendars </li></ul><ul><li>When you see a gift that would be perfect for someone for a birthday or Raya/Christmas, buy it right then instead of waiting until the week before the event, even if you are months ahead of schedule. </li></ul>www.myCNI.com.my www.OOBEY.com
  18. 18. 3. Maximize <ul><li>Put undone work aside in an orderly fashion </li></ul><ul><li>Take short breaks </li></ul><ul><li>If you think you will have to wait-take work with you: e.g. letters you need to write/office-work, etc. </li></ul><ul><li>Work hard/PLAY HARD </li></ul><ul><li>Communicate openly, frankly and clearly and tactfully. Don't beat around the bush. </li></ul><ul><li>Make your deadlines known to others so they will respect your schedule </li></ul>www.myCNI.com.my www.OOBEY.com
  19. 19. 3. Maximize <ul><li>Group common activities: it is easier than you think to do more than one thing at a time. </li></ul><ul><li>Don't complain </li></ul><ul><li>Don't whine </li></ul><ul><li>Break big tasks into little ones </li></ul>www.myCNI.com.my www.OOBEY.com
  20. 20. KL stress & time wasters <ul><li>Parking </li></ul><ul><li>Traffic </li></ul><ul><li>Lines </li></ul>What is Time’s worth to you? www.myCNI.com.my www.OOBEY.com
  21. 21. Personally speaking… <ul><li>Small time segments </li></ul><ul><li>Do things at times that no one else is doing it: </li></ul><ul><ul><li>Traffic </li></ul></ul><ul><ul><li>Shopping </li></ul></ul><ul><ul><li>Holiday </li></ul></ul><ul><ul><li>ATM </li></ul></ul><ul><li>Carry paper & pen (or PDA) </li></ul><ul><li>Pre-work </li></ul><ul><li>Internet (search, templates, tools)** </li></ul><ul><li>Forced Break Times </li></ul>www.myCNI.com.my www.OOBEY.com
  22. 22. Top 11 Wonderful Free Software I use to increase my productivity and do cool stuff <ul><li>Spybot – Search and Destroy </li></ul><ul><li>Lavasoft Ad-ware </li></ul><ul><li>Flashget </li></ul><ul><li>Save2PC </li></ul><ul><li>Windows Movie Maker </li></ul><ul><li>AoA Audio Extractor </li></ul><ul><li>PixResizer </li></ul><ul><li>Slideshare </li></ul><ul><li>PDF995 </li></ul><ul><li>Google Calendar Sync </li></ul><ul><li>Google Desktop Search </li></ul>www.myCNI.com.my www.OOBEY.com
  23. 23. Break Time <ul><li>Ease Stress: </li></ul><ul><li>time alone </li></ul><ul><li>reading </li></ul><ul><li>gym </li></ul><ul><li>friends </li></ul><ul><li>games </li></ul><ul><li>songs </li></ul><ul><li>movie </li></ul><ul><li>driving around </li></ul><ul><li>shopping </li></ul><ul><li>mamak </li></ul><ul><li>good book </li></ul><ul><li>toilet </li></ul><ul><li>yoga </li></ul><ul><li>walking around </li></ul><ul><li>Staring at ceiling </li></ul><ul><li>(whatever eases you) </li></ul>www.myCNI.com.my www.OOBEY.com
  24. 24. Personally speaking… <ul><li>Allocate extra time for all task planning (this includes traveling) </li></ul><ul><li>Judge and manage personalities </li></ul><ul><li>Control phone calls (call out, return call out) </li></ul><ul><li>In phone calls (or face-to-face) – serious first, social second </li></ul><ul><li>Learn to say ‘No’ </li></ul><ul><li>Planned Annual Leave </li></ul><ul><li>Wednesday leave </li></ul>www.myCNI.com.my www.OOBEY.com
  25. 25. Personally speaking… <ul><li>Plan for 6.30 exit </li></ul><ul><li>Automobile University </li></ul><ul><li>Fat = 50% (money) + 100% (time) </li></ul>www.myCNI.com.my www.OOBEY.com
  26. 26. Summary… <ul><li>Only three things really matter in Time Management: </li></ul><ul><li>Prioritize </li></ul><ul><li>To-do List </li></ul><ul><li>Maximize </li></ul>www.myCNI.com.my www.OOBEY.com
  27. 27. Decide to decide www.myCNI.com.my www.OOBEY.com
  28. 28. Decide to decide <ul><li>Decide on your Life priorities. </li></ul><ul><li>Remember who you are really working for. </li></ul><ul><li>Go home. </li></ul>www.myCNI.com.my www.OOBEY.com
  29. 29. Who are you really working for?
  30. 30. Why manage Time? <ul><li>“ What scares me more than death? </li></ul><ul><li>It is that I lived, and died, and I did not do anything significant with my life.” </li></ul>www.myCNI.com.my www.OOBEY.com
  31. 31. <ul><li>Time Management = Sacrifice </li></ul>www.myCNI.com.my www.OOBEY.com
  32. 32. Endnote Is it worth it? www.myCNI.com.my www.OOBEY.com
  33. 33. Advertisement Time… www.myCNI.com.my www.OOBEY.com
  34. 34. Thank You. soft copy of slides: www.totallyunrelatedrandomanddebatable.blogspot.com

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