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Info Hacks Power Point

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Info Hacks Power Point

  1. 1. FIVE STEPS FOR MANAGING WORKFLOW GETTING THINGS DONE
  2. 2. Step 1: Collect the things that demand your attention <ul><li>The stuff that keeps you up at night </li></ul><ul><li>The stuff that distracts you during the day </li></ul><ul><li>Exercise: Open a word document and take 3-4 minutes to list all the things that demand your attention </li></ul><ul><li>Could be: </li></ul><ul><ul><li>Projects you need to work on or complete </li></ul></ul><ul><ul><li>Tasks you need to do or follow up on </li></ul></ul><ul><ul><li>People you need to talk to, etc. </li></ul></ul>
  3. 3. Step 2: Process all that “stuff” <ul><li>What is each item and what can you do about it? </li></ul><ul><li>Exercise: Take 3-4 minutes to go through your list and decided whether or not you can act on each item. </li></ul><ul><li>ACTIONABLE </li></ul><ul><ul><li>Do it </li></ul></ul><ul><ul><li>Delegate it (make a note of who you’ll delegate it to) </li></ul></ul><ul><ul><li>Defer it (put a note on your calendar of when to return to it) </li></ul></ul><ul><li>NON-ACTIONABLE </li></ul><ul><ul><li>Delete it </li></ul></ul><ul><ul><li>Incubate it </li></ul></ul><ul><ul><li>File it for reference </li></ul></ul>
  4. 4. Step 3: Organize the Results <ul><li>Exercise: Take 3-4 minutes to go through your list and create three discrete lists: </li></ul><ul><ul><li>List of Projects (long term projects, both academic and personal) </li></ul></ul><ul><ul><li>List of Reminders/To-do list (physical actions that you need to do next to make your projects progress) </li></ul></ul><ul><ul><li>List of reminders of things you’re waiting for from others (like email responses, feedback from professors, etc.) </li></ul></ul>
  5. 5. Step 4: Review your to-do list <ul><li>These are your options of what to do next </li></ul><ul><li>All lists should be reviewed and updated once a week </li></ul>
  6. 6. Step 5: Decide what to do next <ul><li>In deciding what to DO next, consider: </li></ul><ul><ul><li>Context (location, tools at hand) </li></ul></ul><ul><ul><li>Time Available (pick something from the list that you can complete in the time you have) </li></ul></ul><ul><ul><li>Energy Available (pick something manageable) </li></ul></ul><ul><ul><li>Priority (what needs to be done TODAY? What could wait until tomorrow?) </li></ul></ul>

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