My agenda for today..We’ll get to know each other a bitI’ll discuss my non-academic, very informal “research”I’ll give you a scenario for an exerciseYou’ll get to work on the exercise!
My name is Kelly Schrank.I work as a medical editor for a major pharmaceutical manufacturer, through Med Communications.I work from home near Syracuse.I want you to go back to work and create an effective editing checklist that makes you more efficient.Breakfast Roundtable on “Using Checklists for More Efficient Editing” at AMWA conference in 2011.I was impressed by the interest in the topic and all of the responses I got from a survey I sent out when preparing for the “presentation.” (They’ve asked me back.)I’ll be presenting that topic as a progression at the Summit next month.I wanted to try a more hands-on approach to the topic.
It really makes sense for them to make their own…a checklist should be a living document that changes as style and processes change.Example: when we changed the system that stores and distributes our documents, my checklists had to change a bit, then as we became more comfortable with the system and realized some of its limitations, my checklists have changed so that I check more and different things. It would be hard to incorporate new checks into a process that was only in my head…it’s much more likely to happen consistently when it is documented in the checklist.And isn’t that what most of us do? Bring order to chaos? Document stuff? this is right up our alley…
Break into groups based on types of docs they produce if >6, but make sure each group has at least 2 people.So what types of docs do you edit?(SRs)Does anyone have any examples of types of metrics they have been asked to provide?(how long it takes to edit a certain length of doc, whether certain authors take more of my time than others)Does anyone have any examples of types of mistakes they have made in the past, due to being a rush or (dare I say it?) being human and just forgetting something? We’re all professionals, we don’t want to miss anything!!(There was a standard disclaimer that was in many of the SRs; the only thing that changed was the product name. Authors had been copying and pasting into different types of products, and I never noticed that they had the wrong product in the disclaimer.Very carefully. ;) Actually, with a bit of testing, trial and error, many iterations.
Examples: AuthorProductDate, possibly day?Time (start and stop)Number of pagesTimeline (rush or not?)Sub-type of docTo try to answer questions like:How long does it take to edit a 10-page doc vs. a 20-page doc vs. 100-page docDo certain authors require more editing? Is that a training opportunity (or maybe if it’s an SME, a sign that they should not be writing)Do certain products require more editing? (all other things being equal)Do some sub-types of docs take longer?
Style: 2 spaces after a period; e.g./i.e. to eg/ie; abbreviations, table styles. Figure stylesFormatting; headers, footer, font and size of font, numbering of pages, tables, and figures, heading levels, product namesBasics that we know we should remember: Read the titleRead the header and footerRead text in table or headers in tables