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Ann Baillie - Manager of Training & Professional Development, M&GSQ

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Ann's presentation details the steps for writing your grant application.

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Ann Baillie - Manager of Training & Professional Development, M&GSQ

  1. 1. Securing Funding Workshop Toowoomba 29 & 30 April 2010 Museum & Gallery Services Queensland Museum and Gallery Services Queensland Limited is funded by the Queensland Government through Arts Queensland and is supported by the Visual Arts and Craft Strategy, an initiative of the Australian, state and territory governments. Museum and Gallery Services Queensland is assisted by the Australian Government through the Australia Council, its arts funding and advisory body. .
  2. 2. Introduce yourselves <ul><li>Name </li></ul><ul><li>Group or Organisation you represent </li></ul><ul><li>Any recent success with funding applications </li></ul><ul><li>What you’d like to get from the </li></ul><ul><li>workshop </li></ul>
  3. 3. Agenda & Folders <ul><li>Day one: </li></ul><ul><li>Introduction to grant writing & a range of funding bodies </li></ul><ul><li>NLA Community Heritage Grants </li></ul><ul><li>M&GSQ Standards Program Grant </li></ul><ul><li>Arts Queensland Sector Grants </li></ul><ul><li>RADF </li></ul><ul><li>Interviews </li></ul><ul><li>Day two: </li></ul><ul><li>The Budget </li></ul><ul><li>Case studies </li></ul><ul><li>Philanthropy & fundraising </li></ul><ul><li>Creative Regions </li></ul><ul><li>Interviews </li></ul><ul><li>THE FOLDERS- Resource for the workshop and Beyond! </li></ul>
  4. 4. Acknowledgement <ul><li>Acknowledgement to QCAN & </li></ul><ul><li>Chris Stannard whose extensive experience as a grant applicant and a peer assessor is reflected in this presentation. </li></ul><ul><li>M&GSQ thanks Chris Stannard for permission to use and adapt his presentation. </li></ul>
  5. 5. Handy Hints <ul><li>About funding bodies, their structures and decision making processes </li></ul><ul><li>Designing a project </li></ul><ul><li>Project Planning </li></ul><ul><li>Application writing </li></ul><ul><li>Choosing a funding body </li></ul>
  6. 6. Handy Hints <ul><li>Design the project first. </li></ul><ul><li>Then design the funding strategy. </li></ul>M&GSQ Securing Funding Workshop 2010
  7. 7. Handy Hints <ul><li>The project should be part of your strategic plan not an add on because you’ve seen the funding advertised. </li></ul>M&GSQ Securing Funding Workshop 2010
  8. 8. Handy Hints <ul><li>Only work on projects which are genuinely important. </li></ul>M&GSQ Securing Funding Workshop 2010
  9. 9. Handy Hints <ul><li>Work with other people on the design </li></ul><ul><li>of a project, polishing it all the time, </li></ul><ul><li>until it shines. </li></ul>M&GSQ Securing Funding Workshop 2010
  10. 10. Handy Hints <ul><li>Find the right funding bodies and sponsors. </li></ul>M&GSQ Securing Funding Workshop 2010
  11. 11. Handy Hints <ul><li>Remember, funding applications are read </li></ul><ul><li>and assessed by human beings. Write well. </li></ul><ul><li>Be creative. </li></ul><ul><li>If writing is not your thing, find someone to be your grant writer. </li></ul>M&GSQ Securing Funding Workshop 2010
  12. 12. How do funding bodies make decisions? M&GSQ Securing Funding Workshop 2010
  13. 13. How do they make decisions? Applications are assessed against criteria based on the program’s aims M&GSQ Securing Funding Workshop 2010
  14. 14. How do they make decisions? <ul><li>Arms length funding </li></ul><ul><li>Peer assessment </li></ul><ul><li>Internal assessment </li></ul>M&GSQ Securing Funding Workshop 2010
  15. 15. Arts Queensland State Government Grants for career development (up to $5,000) are assessed internally by staff and are approved by the delegate of the Minister of the Arts. Development and Presentation Grants (up to $50,000) are assessed in five steps- a mix of internal, peer and political assessment. M&GSQ Securing Funding Workshop 2010
  16. 16. Arts Queensland Sector Project Grants Step 1: Applications within each artform are short-listed by Arts Queensland staff against the assessment criteria. Step 2: Industry experts provide written referee reports for short-listed applications using the assessment criteria. Step 3: The relevant Arts Queensland Director considers the industry expert assessment reports and prepares a list of recommendations within their budget allocation. M&GSQ Securing Funding Workshop 2010
  17. 17. Arts Queensland Sector Project Grants Step 4: Recommendations are moderated internally by Arts Queensland before being submitted through the Deputy Director-General, Arts Queensland to the Minister. Step 5: The Minister determines the funding outcomes. M&GSQ Securing Funding Workshop 2010
  18. 18. Arts Queensland major sector grants Arts Qld Staff Industry expert Industry expert Industry expert Arts Qld Director Moderation by Arts Qld Minister for the Arts Check eligibility do short list against the assessment criteria W rite referee reports for short-listed applications using the assessment criteria Each Director considers the assessment reports and prepares a list of recommendations within their budget allocation. The relevant Arts Queensland Director considers the industry expert assessment reports and prepares a list of recommendations within their budget allocation. Recommendations are moderated internally by Arts Queensland before being submitted through the Deputy Director-General, Arts Queensland to the Minister.
  19. 19. Australia Council Staff check eligibility but Grant applications are assessed by peers, defined by the Australia Council as people who, by virtue of their knowledge and experience, are equipped to make a fair and informed assessment of artistic work and grant applications ATSIA VISUAL ARTS COMMUNITY PARTNERSHIPS DANCE LITERATURE MUSIC THEATRE INTER ARTS STAFF CHECK
  20. 20. Australia Council: Arm’s Length <ul><li>Before the meeting: </li></ul><ul><li>Staff check eligibility and register applications on the Council’s computer database. </li></ul><ul><li>Staff prepare applications and support material for the Committee assessment meeting. Applications are made into booklets and sent to Committee members. </li></ul><ul><li>Peers are invited to participate as advisers to the Committee at the meeting bringing additional expertise and perspectives to the assessment process. </li></ul><ul><li>Staff also check and manage any conflicts of interest that Committee members and peers have with applications. </li></ul>
  21. 21. Australia Council: Arm’s Length <ul><li>At the meeting: </li></ul><ul><li>Committee members assess your application against the published selection criteria. </li></ul><ul><li>Committee members may examine support material at the meeting or by prior arrangement. Committee members may also take into account information from other sources such as: </li></ul><ul><li>- their attendance at performances and other events; </li></ul><ul><li>- reports from members of the Register of Peers who may be asked to provide formal assessments of designated works; </li></ul><ul><li>- reviews, videos and recordings, referee reports and other material; </li></ul><ul><li>- any previous Australia Council grant acquittal reports and performance agreements you may have had; and </li></ul><ul><li>- communication with State and Territory agencies. </li></ul><ul><li>See Example of Assessment Report in Resource Folder </li></ul>
  22. 22. Gambling Community Benefit Fund
  23. 23. Regional Arts Development Fund Local & State Government partnership Both Councils & Arts Qld contribute $
  24. 24. The funding cycle
  25. 25. Outcome Report & Financial report; Cannot apply again until this is done Grant Acquitted Project Completed Any Changes to the project must be negotiated Project Commences Grant Awarded Conditions of funding; may need to do something extra; must acknowledge funding body Funding Agreement May or may not fully fund Assessment Process Eligibility checked; statistics recorded Administration By the funding deadline Application lodged
  26. 26. Designing a project <ul><li>Think of your funding application as a project planning tool. </li></ul>M&GSQ Securing Funding Workshop 2010
  27. 27. Designing a project <ul><li>Think of your funding application as a project planning tool. </li></ul><ul><li>Think of your funding application as a business proposal. </li></ul>M&GSQ Securing Funding Workshop 2010
  28. 28. Workshop Exercise: Designing a project 1. Name of applicant (group/organisation or individual): 2. Think about what you want to do and write it clearly in a short paragraph 3. Think about why you want to do this project: For you, the applicant: For your community For the wider population 4. Give your project a name M&GSQ Securing Funding Workshop 2010
  29. 29. Workshop Exercise <ul><li>3 Peers on assessment panel </li></ul><ul><li>Volunteer applicants to read their project outline provided by Q1-4. </li></ul><ul><li>“ Assessors” listen to project outline read by ‘applicants’. </li></ul><ul><li>Assessors ask questions to find out what else they’d like to know to help them assess the application. </li></ul>M&GSQ Securing Funding Workshop 2010
  30. 30. Help the assessment panel! <ul><li>Develop your project ideas. </li></ul><ul><li>Write your ideas for people who don’t know the nature and value of your project. </li></ul><ul><li>Do a project plan. </li></ul><ul><li>Talk to others- seek their support. </li></ul>M&GSQ Securing Funding Workshop 2010
  31. 31. Post Workshop Exercise: Designing a project 5. Write up your thoughts; not just about your project, but about the background to it; What’s been going on? For your group or your community. What are the issues? What is the need the project will address? This is a thinking exercise to help you formulate your thoughts and find the right words to communicate your project ideas. 6. What will this project achieve? (Project aims) M&GSQ Securing Funding Workshop 2010
  32. 32. Homework Exercise: Designing a project 7. Plan your project in stages:
  33. 33. Post Workshop Exercise: Designing a project <ul><li>Think about who else would support this project (community organisations, other individuals, businesses, etc). Make a list… </li></ul><ul><li>Write a letter, based on your thoughts and project description, asking for a letter of support. Ask them: </li></ul><ul><li>Do you think this is a good project? Why? </li></ul><ul><li>How would this project benefit you and your community? </li></ul><ul><li>How might you be involved in the project? </li></ul><ul><li>How could you support this project? </li></ul>M&GSQ Securing Funding Workshop 2010
  34. 34. Post Workshop Exercise: Designing a project <ul><li>9. Think about what sort of funding body has aims that would match your aims. </li></ul><ul><li>Search for suitable funding bodies. Find out: </li></ul><ul><li>When their deadlines are </li></ul><ul><li>Who is eligible </li></ul><ul><li>What they fund and don’t fund </li></ul><ul><li>Their criteria for funding </li></ul><ul><li>What information they want (including budget details) </li></ul><ul><li>TALK to the contact officer/s to see if they think your project is a good match to their fund. </li></ul>M&GSQ Securing Funding Workshop 2010
  35. 35. Post Workshop Exercise: Designing a project 10. Fill out the funding application form Answer the questions. Don’t send them an essay. M&GSQ Securing Funding Workshop 2010
  36. 36. Post Workshop Exercise: Designing a project 10. Fill out the funding application form Answer the questions. Don’t send them an essay. Think always about the person reading it. Be clear, don’t waffle and don’t repeat. If writing is not your thing, find someone to be your grant writer. Get other people to read it for sense & to proof read. M&GSQ Securing Funding Workshop 2010
  37. 37. Post Workshop Exercise: Designing a project 10. Fill out the funding application form Answer the questions. Don’t send them an essay. Think always about the person reading it. Be clear, don’t waffle and don’t repeat. If writing is not your thing, find someone to be your grant writer. Get other people to read it for sense & to proof read. Be selective about the support material you send. Make sure it’s good. Send them only as much as they ask for. M&GSQ Securing Funding Workshop 2010
  38. 38. Post Workshop Exercise: Designing a project 10. Fill out the funding application form Answer the questions. Don’t send them an essay. Think always about the person reading it. Be clear, don’t waffle and don’t repeat. If writing is not your thing, find someone to be your grant writer. Get other people to read it for sense & to proof read. Be selective about the support material you send. Make sure it’s good. Send them only as much as they ask for. Ask for what you need. No more, no less. Budget accurately. Include the value of in-kind support. If you don’t think the grant is enough, go elsewhere as well. M&GSQ Securing Funding Workshop 2010
  39. 39. Post Workshop Exercise: Designing a project 10. Fill out the funding application form Answer the questions. Don’t send them an essay. Think always about the person reading it. Be clear, don’t waffle and don’t repeat. If writing is not your thing, find someone to be your grant writer. Get other people to read it for sense & to proof read. Be selective about the support material you send. Make sure it’s good. Send them only as much as they ask for. Ask for what you need. No more, no less. Budget accurately. Include the value of in-kind support. If you don’t think the grant is enough, go elsewhere as well. Do not rip off artists and other professional workers. INCLUDING YOURSELF! (NAVA Fees schedule- Chapter 5) M&GSQ Securing Funding Workshop 2010
  40. 40. Post Workshop Exercise: Designing a project 10. Fill out the funding application form Answer the questions. Don’t send them an essay. Think always about the person reading it. Be clear, don’t waffle and don’t repeat. If writing is not your thing, find someone to be your grant writer. Get other people to read it for sense & to proof read. Be selective about the support material you send. Make sure it’s good. Send them only as much as they ask for. Ask for what you need. No more, no less. Budget accurately. Include the value of in-kind support. If you don’t think the grant is enough, go elsewhere as well. Do not rip off artists and other professional workers. INCLUDING YOURSELF! (NAVA Fees schedule- Chapter 5) Get advice. Who else can help you? Funding body staff can seldom help you design your project. M&GSQ Securing Funding Workshop 2010
  41. 41. Workshop Exercise: Finding THE grant for your project <ul><li>M&GSQ Grant Handouts in Workshop Folder </li></ul><ul><li>These and the application forms and guidelines in the workshop folders are your resources for the Who funds what Quiz. </li></ul>M&GSQ Securing Funding Workshop 2010
  42. 42. RECAP: Who Funds What Quiz 1. Gambling Community Benefit Fund/ Jupiters Casino Community Benefit Fund 2a. Eligibility? 2b. Like most funds NO retrospective funding. 2c. On line registration- once done can be reused for future applications. 2d. Yes- have to phone and request one. 2e. 3 M&GSQ Securing Funding Workshop 2010
  43. 43. RECAP: Who Funds What Quiz Q3. DEWAR NATIONAL HISTORIC SITES- for nationally significant historic sites Q4. National Library of Australia- Community Heritage Grants & Regional Arts Development Fund 5. Contemporary collections/stories Q5. DEPARTMENT OF THE ENVIRONMENT, WATER, HERITAGE AND THE ARTS – VISIONS OF AUSTRALIA Purpose: Provides funding to organisations to develop and tour exhibitions of Australian cultural material across Australia . Eligible projects: Exhibitions must tour to venues across Australia, one of which must be in different state or territory than the one the tour originated from. M&GSQ Securing Funding Workshop 2010
  44. 44. SUM UP <ul><li>Design the project first. Then design the funding strategy. </li></ul><ul><li>The project should be part of your strategic plan not an add on because you’ve seen the funding advertised. </li></ul><ul><li>Only work on projects that are genuinely important. </li></ul><ul><li>Work with other people on the design of a project, polishing it all the time, until it shines. </li></ul><ul><li>Do a project plan that answers the questions: What, Why, Who, Where, When, How. </li></ul><ul><li>Talk to others- seek their support. </li></ul>M&GSQ Securing Funding Workshop 2010
  45. 45. SUM UP <ul><li>Find the right funding bodies whose aims match your aims; whose funding criteria match your projects outcomes. </li></ul><ul><li>Talk to the contact officer/s to see if they think your project is a good match to their fund. </li></ul><ul><li>Write your ideas for people who don’t know the nature and value of your project. </li></ul><ul><li>Tell them how your project addresses the key words and phrases in the fund’s criteria. </li></ul><ul><li>Remember, funding applications are read and assessed by human beings. Write well. Be creative. </li></ul><ul><li>If writing is not your thing, find someone to be your grant writer. </li></ul><ul><li>Get others to read for sense not just to proof read. </li></ul>M&GSQ Securing Funding Workshop 2010

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