ASB 2011-RFO Presentation

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ASB 2011-RFO Presentation

  1. 1. RFO Website Project March 4, 2011 Becky Chu
  2. 2. Project Problem <ul><li>Assess RFO’s current website and provide a template and/or set of recommendations for improvement </li></ul>
  3. 3. Current Website
  4. 4. current: Homepage
  5. 5. Document Processing
  6. 6. Records Management
  7. 7. Documentum
  8. 8. Stenographic Services
  9. 9. Main Problems <ul><li>No common structure between pages </li></ul><ul><li>Hard to know where you are </li></ul><ul><li>Information is sometimes old, inaccurate, or confusing </li></ul><ul><li>Too many documents without explanation </li></ul><ul><li>Language is often technical and difficult to read </li></ul>
  10. 10. Audience <ul><li>Current focus: </li></ul><ul><ul><li>What do we do? </li></ul></ul><ul><ul><li>What are we asked most? </li></ul></ul><ul><li>Proposed focus: </li></ul><ul><ul><li>What are people looking for? </li></ul></ul><ul><ul><li>What information is most important to them? </li></ul></ul><ul><ul><li>What do they need to know? </li></ul></ul><ul><ul><li>How do we facilitate this knowledge gathering? </li></ul></ul><ul><ul><li>How do we keep them engaged? </li></ul></ul>
  11. 11. Recommendations <ul><li>Add important content </li></ul><ul><li>Remove irrelevant or confusing content </li></ul><ul><li>Restructure website to make it easier to navigate and read </li></ul><ul><ul><li>Group and select information </li></ul></ul><ul><li>Follow a common template </li></ul><ul><li>Migrate information to website </li></ul><ul><ul><li>limit use of PDFs and .doc files </li></ul></ul>
  12. 12. proposed: Homepage <ul><li>bullet RFO’s main functions </li></ul><ul><li>list the individual services alphabetically </li></ul><ul><li>have services accessible from the navigation menu </li></ul><ul><li>list upcoming initiatives </li></ul><ul><li>have contact information accessible at the bottom </li></ul>
  13. 13. proposed: Template
  14. 14. proposed: Document Processing
  15. 15. proposed: Records Management
  16. 16. proposed: Documentum
  17. 17. proposed: Stenographic Services
  18. 18. proposed: Stenographic Services
  19. 19. proposed: RM Guides and Policies
  20. 20. Upcoming Initiatives <ul><li>Brief Bank </li></ul><ul><li>Documentum Renaming Contest </li></ul><ul><li>ERCR </li></ul><ul><li>StenTrack </li></ul>
  21. 21. Limitations <ul><li>Font changes </li></ul><ul><li>Color </li></ul><ul><li>Images </li></ul><ul><li>Navigation menu </li></ul>
  22. 22. Priority of Changes <ul><li>Homepage </li></ul><ul><ul><li>Links can be added as pages are written or changed </li></ul></ul><ul><li>Remove old content </li></ul><ul><ul><li>LANDOC and Documentum 5.3 documents and pages </li></ul></ul><ul><li>Redo navigation menu </li></ul><ul><li>Records Management & Document Processing pages </li></ul><ul><li>Documentum & Stenographic Services pages </li></ul><ul><li>RM Guides and Policies & Upcoming Initiatives pages </li></ul><ul><li>Rewrite and restructure all other content (if appropriate) </li></ul>
  23. 23. Questions?

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