My Dog Ate My Translation Assignment

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Presented at the International Translators Association Conference in Jerusalem Feb 16, 2016 by Keith Brooks
Well received and many people appreciated the automatic 2 minute backup.

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My Dog Ate My Translation Assignment

  1. 1. ITA 2016 International Conference keith@keithbrooks.com Skype/Twitter: @lotusevangelist Keith Brooks "MY DOG ATE MY TRANSLATION ASSIGNMENT - AND OTHER STORIES OF LOST DOCUMENTS" 1 Keith Brooks CEO of Lost Documents
  2. 2. ITA 2016 International Conference keith@keithbrooks.com Skype/Twitter: @lotusevangelist Keith Brooks • Made Aliyah in August 2014 from Florida to Rehovot • Worked with 100+ different organizations over the last 25+ years • Part of team on WTC Disaster Planning for 2 Banks • Work in the field of Collaboration and Business Transformation • Brand Ambassador/Evangelist and Product Marketer • Have lost more data than most of you will create in your lifetime 2 Who am I
  3. 3. ITA 2016 International Conference keith@keithbrooks.com Skype/Twitter: @lotusevangelist Keith Brooks • Emergency! Virus Alert! • The Cloud • Wi-Fi and Cell Phone Coverage • Laptops, iPads and Tablets • USB Drives • Clients Tools, Apps and Acts of Illusion • Software • Setting up an Automatic Backup in less than 2 Minutes! 3 Sparking Life into Boring Topics
  4. 4. ITA 2016 International Conference keith@keithbrooks.com Skype/Twitter: @lotusevangelist Keith Brooks Emergency! Virus Alert! 4 This, is not funny. Samsam.exe virus will WIPE your machine. http://peter-kline.com/?p=172 Please use an Anti-Virus app and MalwareBytes http://www.avg.com/ww-en/free-antivirus-protection https://www.malwarebytes.org/mwb-download/ If you virus our office, do not expect to hear from us again http://itonthereal.com/wp-content/uploads/2015/02/virus-300x300.jpg
  5. 5. ITA 2016 International Conference keith@keithbrooks.com Skype/Twitter: @lotusevangelist Keith Brooks The Cloud is everything you need… 5 Until it is not running. It Happens more often than you realize… and always when you need your files the most! Check these sites: https://outage.report or http://downdetector.com http://www.networkworld.com/article/2866950/cloud-computing/which-cloud- providers-had-the-best-uptime-last-year.html
  6. 6. ITA 2016 International Conference keith@keithbrooks.com Skype/Twitter: @lotusevangelist Keith Brooks Wi-Fi is wonderful, so is Cell coverage… 6 Until it is not available. Wi-Fi is not available everywhere…yet Cell coverage should be, but we know better than this report Dead battery Shows last 9 months of coverage data & 6 months of speed data. Dated: January 10th 2016. http://opensignal.com/
  7. 7. ITA 2016 International Conference keith@keithbrooks.com Skype/Twitter: @lotusevangelist Keith Brooks Your laptop or iPad or phone is great… 7 Until it is not working or dead or lost or stolen or wet Dead hard drives http://www.hialeahcellphonerepair.com/waterdamage_imag es/water%20n%20cracked%20damage.jpg
  8. 8. ITA 2016 International Conference keith@keithbrooks.com Skype/Twitter: @lotusevangelist Keith Brooks Your USB Drive is a safe option… 8 Until you lose it or break it. https://upload.wikimedia.org/wikipedia/commons/5/53/USB_Drive_Entry_Point.jpg
  9. 9. ITA 2016 International Conference keith@keithbrooks.com Skype/Twitter: @lotusevangelist Keith Brooks Your Software NEVER Crashes… 9 HAHAHAHAHAHA  Turn on AutoSave or Auto Backup  Don’t have it? Stop using that software and get a new one  Keep the CD/DVD handy or a backup of the installation files  Corrupted files make life miserable, learn how to fix them https://imgflip.com/i/yztfo
  10. 10. ITA 2016 International Conference keith@keithbrooks.com Skype/Twitter: @lotusevangelist Keith Brooks Your Clients tools are secure and accessible… Until they aren’t. 10 Many Reasons: Partnerships change shuts down a service shuts down a service Vendors get taken over…or go bankrupt/close overnight Big vendor updates wreck havoc on applications may or may not have a service starts charging for it
  11. 11. ITA 2016 International Conference keith@keithbrooks.com Skype/Twitter: @lotusevangelist Keith Brooks How Many Copies Do We Need? 11 1) Original on local machine 2) Save to Cloud 3) Save to USB 4) Save to phone/tablet
  12. 12. ITA 2016 International Conference keith@keithbrooks.com Skype/Twitter: @lotusevangelist Keith Brooks How Long Should We Keep Them? 12 1) Forever 2) At least 2 years 3) Books or legal docs ad inifinitum 4) Legally, however… 5) I had a client find me almost 10 years after I had last worked with them, but this is pretty rare
  13. 13. ITA 2016 International Conference keith@keithbrooks.com Skype/Twitter: @lotusevangelist Keith Brooks What Should You Do? 13 1) Many free online sites exist from reputable companies with lots of free space 2) Archive onto CD/DVD’s perhaps by year or customer if you have very large files 3) Never use your client’s tools because they ultimately have no control over them 4) Or do the following….
  14. 14. ITA 2016 International Conference keith@keithbrooks.com Skype/Twitter: @lotusevangelist Keith Brooks Automate Your Backups! Presets 14 Make life easy for yourself and the backup app •Keep all business documents in one top tier folder •Use subfolders for each client or project •Keep it simple, this is for you •If you need encryption plan for it now Who wants an automatic backup set up in under 2 minutes! http://pesiazona.webnoviny.sk/images/design/categorie s/no-category-image.png
  15. 15. ITA 2016 International Conference keith@keithbrooks.com Skype/Twitter: @lotusevangelist Keith Brooks Automate Your Backups! Part 2 15 Like with Beer, the best kind of software is …FREE! Install it Use the Wizard or set it up yourself And then leave it to do it’s work (NOTE: Will not run when your machine is off) http://fbackup.com
  16. 16. ITA 2016 International Conference keith@keithbrooks.com Skype/Twitter: @lotusevangelist Keith Brooks Automate Your Backups! Part 2 16 1. Click New, Give Your Backup a Meaningful Name 2. Pick a destination (Local, Network or Cloud) 1. Local or Network - select specific folders or locations 2. Cloud - Click Choose Account to login to Google Drive 3. Click Test to make sure it can login, Click Next 4. Select your Folder(s) to backup, Click Next 5. Suggest you back up as a Mirror (Unzipping is slow), Click Next 6. When do you want to backup? Set Daily and a time 7. Click Save. Done! Let’s See it
  17. 17. ITA 2016 International Conference keith@keithbrooks.com Skype/Twitter: @lotusevangelist Keith Brooks Your Business Needs a Plan 17 Dynamic Language Company 1. Employs a recovery system in the form of routine data backups and an established disaster plan. 2. We maintain data backups dating back more than 15 years (client records are kept indefinitely), using several methods of data backup: 3. Onsite data is archived on a daily basis to external hard drives, which are taken offsite in a four-week rotation 4. Additional business and organizational documents are stored on an online, cloud-based system 5. Standing agreements with local rental providers to provide equipment and power in the worst of disasters http://www.dynamiclanguage.com/dynamic- difference/disaster-recovery/
  18. 18. ITA 2016 International Conference keith@keithbrooks.com Skype/Twitter: @lotusevangelist Keith Brooks Virus’s suck….End of Story The Cloud is everything you need…. Until it is not running. Wifi is wonderful, so is Cell coverage….. Until it is not available. Your laptop or iPad or phone is great…. Until it is not working. Your USB Drive is a safe option… Until you lose it. Your Clients tools are secure and accessible…. Until they aren’t. 18
  19. 19. ITA 2016 International Conference keith@keithbrooks.com Skype/Twitter: @lotusevangelist Keith Brooks Emergency! Virus Alert! The Cloud Wi-Fi and Cell Phone Coverage Laptops, iPads and Tablets USB Drives Clients Tools, Apps and Acts of Illusion Software Set up an Automatic Backup in less than 2 Minutes! 19 Quick Review
  20. 20. ITA 2016 International Conference keith@keithbrooks.com Skype/Twitter: @lotusevangelist Keith Brooks 20 http://www.healthytravelblog.com/wp- content/uploads/2013/12/Thank-you-post-it_Xoombi.jpg http://linkedin.com/in/keithbrooks Enjoy the ITA Conference My slides will be posted at http://slideshare.net/kbmsg

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