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DDM - Domino Domain Monitoring, If You Only Knew What Your server Was Saying

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The View Admin 2011 Conference
Similar to a session I have given over the last year. Aimed at junior or new admins and experienced ones that never use DDM.
Need my help? Contact Keith Brooks via one of the following ways:

Blog http://blog.vanessabrooks.com
Twitter http://twitter.com/lotusevangelist
http://about.me/keithbrooks

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DDM - Domino Domain Monitoring, If You Only Knew What Your server Was Saying

  1. 1. © 2011 Wellesley Information Services. All rights reserved. Domino Domain Monitoring: If You Only Knew What Your Server Was Saying Keith Brooks Vanessa Brooks Twitter/Skype: @lotusevangelist
  2. 2. 2 In This Session ... Today’s Simple (?!) Goal: How to improve your Lotus infrastructure (or at least be more pro-active about it) using DDM
  3. 3. What We’ll Cover … • Introduction and background of DDM • Understanding ambiguous messages • Managing the ambiguous messages • Performing some DDM editing and customization on a server • Wrap-up 3
  4. 4. Introduction • Does this sound familiar?  Your server is crying out in pain and you don’t hear it, or worse, ignore it … at your peril.  Daily, hourly it suffers in silence because you do not let it talk to you.  You know it can talk, right?  Then you turn it on and it talks, non-stop!  So you shut it off again. 4
  5. 5. Background of DDM • Started with R7 although its history goes back to Stats and Events • DDM (ddm.nsf) is a reporting database • It reports based on details that the Monitoring Configuration (events4.nsf) database has defined • Events (events4.nsf) is the real information wrapped around by the ddm.nsf • It is installed with every copy of Domino yet many never use it … why? • If you use it, you probably set it up once and never looked at it again ... right? 5
  6. 6. Best Practice (From LS10 Paul Mooney’s Session) • Tip #57: Domino Domain monitor keeps you safe  Enable DDM  Have DDM tell you when anonymous gets added to a database over a certain level  Have DDM tell you not only that there is a problem, but suggests how to fix it!  Have DDM bring you directly to the problem  Monitoring software makes your life easier 6
  7. 7. DDM — Making Everyone Accountable • Inside DDM you can:  See everything is right or wrong  See who closed which items at issue  Delegate problems to someone else  Provide management with a dashboard  Change severity of error messages  Monitor ACLs, security, SMTP, and on and on as long as it’s a Domino item* • * There are ways to do this for non-Domino, but not by default 7
  8. 8. DDM — What Does It Look Like? Brief Demo. 8
  9. 9. What We’ll Cover … • Introduction and background of DDM • Understanding ambiguous messages • Managing the ambiguous messages • Performing some DDM editing and customization on a server • Wrap-up 9
  10. 10. Access to server VIEW/DEMO is slow. [KBRS-7UQLW] Originating Server: VIEW/DEMO Event Severity: Failure Event Type: Server Event Time: 08/16/2010 07:54:17 PM To see the document that triggered this notification, click here  Notes Link Questionable Severity Bit extreme, probably should be a Warning High/Low 10
  11. 11. Knowledge a PHB* Would Require • Why do we want to know this at all? 11 Access to server VIEW/DEMO has been reestablished., [KBRS-87UQLW] Originating Server: VIEW/DEMO Event Severity: Normal Event Type: Server Event Time: 08/16/2010 08:09:06 PM To see the document that triggered this notification, click here  Notes Link *Pointy Haired Boss Very nice, but why do we get this if we didn’t ask for it?
  12. 12. Attack of the Ambiguous Error Message • Cannot process Full Text Index (FTI) • Admin Process: Gone Fishing/Org does not appear in design elements of any database designating Server/Demo as their Administration Server • SMTP Failed to Connect to us.ibm.com • Gone Fishing/Org attempted to login to Server/Demo • SSL Error: Keyring File access error • Unable to replicate or route mail • Calendar profile error • Events database missing documents or duplicated • Unable to compact compact no such file exists (program doc added compact twice) 12
  13. 13. Attack of the Ambiguous Error Message — Troubleshooting • So now what? The great DOMINO has spoken, you must resolve the problem, but how?  DDM does not always provide any details  Check your server console  The answer may be staring you in the face, if not, search your log.nsf file for the text of the error  Check that you are running enough debug level in your log to show these errors  Dig deeper within the system from the Administrator monitoring and analysis tools to the new DCT  Google, Planetlotus.org, Bloggers, IBM Support 13
  14. 14. What DDM Sends You via Email • An email with a subject heading: • And in the body this: 14 Admin Process: Completed maintenance of mailfiles for 0 databases, 0 databases reported errors. Originating Server: Domino/DEMO Event Severity: Warning (high) Event Type: Misc Event Time: 08/18/2010 01:00:52 PM To see additional information about this error message, click here --> (Document link: Error Message Document) To see the document that triggered this notification, click here --> (Document link: Event Notification Document) This should be a Failure or a Normal, don’t you think? Do these links help?
  15. 15. What Those Links Reveal • The Events4.nsf database when you follow the links • And quite possibly ends up looking like this: Blank 15
  16. 16. So Now What Do You Do? • If you are shown a blank page, you still have to troubleshoot the problem • BUT • Did you know you can enter your text/data for next time as well? 16
  17. 17. What We’ll Cover … • Introduction and background of DDM • Understanding ambiguous messages • Managing the ambiguous messages • Performing some DDM editing and customization on a server • Wrap-up 17
  18. 18. How to Create an Event Report and Cause • Open events4.nsf, go to Advanced, Event Messages by Text and enter something • However, the most common way now affects only R7 and earlier servers • The new R8 way requires one to produce Modular Documents • So where do we find these Modular Documents? 18
  19. 19. Creating a Modular Document Part A • Open the events4.nsf database to find: • Clicking on this will show a list that has three subheadings as well as numerous documents: 19
  20. 20. Creating a New Modular Document Part B • Clicking on the New Modular Document button, you will be asked to select the purpose of your input • Probable Cause Text and Probable Solution Text have the text line, as shown, which will then be available for any future events 20
  21. 21. Creating a New Modular Document Part C • What if you want automatic corrective action using formulas or LotusScript? Add them in the fields. • Note: Check Syntax is for Formulas only 21
  22. 22. Creating a New Modular Document Part D • Using an Agent to correct something may be helpful as well and the options are database-specific 22
  23. 23. If You Did It Right • You would enter this in the field: 23
  24. 24. And Find This in the List • Now go look at the options for you to choose from and you will find this: 24
  25. 25. Future Information Domino Will Provide • Make it fun if you want ... but to the point • Sometimes there is no why!  But there is a solution! 25
  26. 26. Understanding where DDM Messages Originate • An example using Mail Statistics, below is from a standalone server 26 The probe has failed for the following statistic: QOS.Mail.local server self probe.ResponseTime [srvr-##L#L#] Originating Server: Srvr1/TheView Event Severity: Warning (high) Event Type: Mail Event Time: 08/10/2010 10:29:56 PM To see additional information about this error message, click here  Notes Link To see the document that triggered this notification, click here  Notes Link
  27. 27. Additional Information Link Shows — Lotus Entries • Nothing under Lotus Entries 27
  28. 28. Additional Information Link Shows — Custom Entries • So the additional information may not help or be what you are seeking every time 28
  29. 29. Document That Triggered This Notification • Still no details found beyond that the item is part of an event notifier
  30. 30. So Where Did It Come From? 1. Open the events4.nsf database 2. Locate the Event Generators Section 3. Based on the item, find it in the list 4. In this case, it is under Mail Routing 30
  31. 31. The Routing Event, Found at Last • Opening up the entry below shows the details for the probe and its timing • Edit it as you see fit 31
  32. 32. You Can Handle the Truth • There are many ways to receive notifications • But what do you do when the problem is in your MAIL server which prevents email from flowing? • Go to Ideajam.net and vote for it to add Twitter or whatever you think is best!  http://ideajam.net/IdeaJam/P/ij.nsf/0/C002DE309231F71B862577 830058A332?OpenDocument 32
  33. 33. What We’ll Cover … • Introduction and background of DDM • Understanding ambiguous messages • Managing the ambiguous messages • Performing some DDM editing and customization on a server • Wrap-up 33
  34. 34. www.addletters.com/pictures/bart-simpson-generator/953806.htm Demo • Demo Live what we just walked through 34
  35. 35. What We’ll Cover … • Introduction and background of DDM • Understanding ambiguous messages • Managing the ambiguous messages • Performing some DDM editing and customization on a server • Wrap-up 35
  36. 36. Today’s Simple (?!) Goal: How to improve your Lotus infrastructure (or at least be more pro-active about it) using DDM Mission: Understand Domino Domain Monitor (DDM) 36
  37. 37. Resources • Planetlotus.org – 315+ Lotus Bloggers especially, Andy Pedisich who gives a much more detailed session on DDM • IBM Infocenter  http://publib.boulder.ibm.com/infocenter/domhelp/v8r0/index.jsp? topic=/com.ibm.help.domino.admin85.doc/H_DOMINO_DOMAIN_MON ITORING_DDM_OVER.html • Philip Monson, Thomas Gumz, Frank Nostrame, Leah Busque, “Lotus Domino Domain Monitoring” (IBM Redbook, 2005).  DDM Redpiece(R7) Part# REDP-4089-00  www.redbooks.ibm.com/abstracts/redp4089.html • Domino Wiki Site for DDM:  www.lotus.com/ldd/dominowiki.nsf/dx/domino-domain-monitoring • Marc Champoux Blog Post on Monitoring non-Lotus Tasks:  www.thenewdominoadmin.com/blog/?p=397 37
  38. 38. 7 Key Points to Take Home • DDM is free and running ... use it • You decide what to monitor and you should be monitoring • Be Proactive, not Reactive • Edit common issues that are unique to your organization or without details in DDM so the next admin has it easier • Careful not to flood your inbox with warnings • Management can have a dashboard with colors, give it to them • Ambiguous error messages are a thing of the past, if you take the initiative 38
  39. 39. 39 Your Turn! How to contact me: Keith Brooks Twitter/Skype: @lotusevangelist keith@vanessabrooks.com

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