Administer projects bsbadm407 b week 1

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Administer projects bsbadm407 b week 1

  1. 1. Administer Projects BSBADM407B<br />
  2. 2. Activities associated with the administrative aspects of a project:<br /><ul><li> identifying tasks to be completed in order to achieve project outcomes
  3. 3. communicating with team members and sponsors
  4. 4. preparing documents: budgets, spreadsheets
  5. 5. evaluation and review of actual costs compared to budgeted costs
  6. 6. finding and costing resources
  7. 7. monitoring
  8. 8. planning
  9. 9. scoping
  10. 10. meetings
  11. 11. reviewing
  12. 12. budgeting
  13. 13. researching
  14. 14. progress reports
  15. 15. auditing
  16. 16. formal reporting</li></li></ul><li><ul><li>allocating responsibility
  17. 17. solving problems/issues
  18. 18. identifying resources required
  19. 19. matching skills to tasks
  20. 20. facilitating team involvement in task allocation
  21. 21. key performance indicators
  22. 22. delegating tasks</li></li></ul><li>What is a project?<br />A project is a one off task with a clear purpose/aim, start/end dates, limited budget and resources (Wigzell, 2011)<br />A project uses resources, such as money, time, people and equipment that have been allocated to the project<br />Projects vary in size and may include: <br />internal (e.g. a project to train staff)<br />external (e.g. an interior designer working with a builder for a client)<br />small (e.g. produce a newsletter)<br />large(e.g. upgrade and develop new banking system)<br />
  23. 23. Assessment<br />Administer Projects BSBADM407B<br />Your assessment is in two parts:<br />Part A – Project tools<br />Prepare these project planning, monitoring and reporting tools:<br />Project action plan<br />Work breakdown structure (included in the plan)<br />Project schedule (GANTT chart)<br />Risk management plan<br />Human resources budget (monitors your weekly participation in this subject)<br />Meeting documents – meeting roster, agendas and minutes (this will start around week 3 of the project)<br />
  24. 24. Part B – Project report<br />You will write a project plan in formal report format using headings, subheadings etc (2000 words)<br />NOTE: All of the work you do in PART A will help you to write this report<br />Your project needs to be identified and approved by your teacher by the middle of class next week<br />Develop Teams and Individuals BSBLED401A<br />For this subject your assessment consists of<br />Perform a skills audit and training needs analysis<br />Develop a team learning plan from the identified skills gaps<br />Short informative training session <br />Individual reflective report of 1000 words <br />
  25. 25. Scope<br />Scope: work that will be included in the project and what work will not be included in the project<br />Think big picture <br />What are the major things that need to happen for the project to be completed <br />Scope is NOT tasks, that is the work breakdown<br />
  26. 26. Work breakdown<br />A work breakdown is where you take each scope and detail all of the tasks needed to complete the scope.<br />Example – Project – Conference<br />Scope – organise venue<br />Work breakdown <br />– find an indoor venue that can hold between 500 – 600 people<br /> - contact venue management to check availability for conference date<br />
  27. 27. Your project needs to be identified and approved by your teacher by the middle of class next week<br />

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