Report

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Guidelines for writing a report

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Report

  1. 1. Guidelines for Writing a Report Form 11 2009 / 2010
  2. 2. A report is <ul><li>A formal document prepared by one person or a group of people who have been studying a particular subject </li></ul><ul><li>Reports do not have the aim to entertain the general public; they are written for a more informed reader who already knows something about the subject </li></ul>
  3. 3. 2 types of reports <ul><li>Provide information on a topic and give a brief conclusion or summary at the end. E.g – a report on sports facilities in the area, written to help people choose what suits them best. </li></ul><ul><li>Point out strengths and weaknesses in a particular situation and make recommendations for improvement. E.g – a report on a field of sport to improve the sevices of a particular facility. </li></ul>
  4. 4. Reports should have <ul><li>Clear factual heading, may have subheadings </li></ul><ul><li>Information presented clearly and logically </li></ul><ul><li>The aim is to be objective not subjective, don’t be one-sided </li></ul>
  5. 5. Before writing <ul><li>Who is going to read your report? </li></ul><ul><li>What will they want to learn from it? </li></ul><ul><li>Is the title factual and does it give an indication of the content? </li></ul><ul><li>What subheadings can you use? </li></ul><ul><li>What facts/data can you give? </li></ul><ul><li>What is the logical order of the events/sections? </li></ul>
  6. 6. Layout and organisation <ul><li>Introduction to the report – the aim of the report, outline of the content, how the information was obtained </li></ul><ul><li>Introduction to the topic – what is Fair Trade, why was it necessary to carry out the survey </li></ul><ul><li>Sections – speak about a different aspect, facts and figures relevant to the topic </li></ul><ul><li>Conclusion – brief summary, may include recommendations for improvement, your opinion can be added </li></ul>
  7. 7. Language and register <ul><li>Style is formal </li></ul><ul><li>Complete sentences are used </li></ul><ul><li>Tenses – present tenses for current situations, past tenses for past descriptions </li></ul><ul><li>Avoid expressing personal opinion or feelings, use impersonal it-constructions and passive voice </li></ul><ul><li>Avoid definite statements, use modals instead </li></ul>
  8. 8. Useful language <ul><li>The aim of this report is to… </li></ul><ul><li>This report looks at/describes… </li></ul><ul><li>The report is based on… </li></ul><ul><li>The data suggest that... </li></ul><ul><li>According to… </li></ul><ul><li>In general… </li></ul><ul><li>Predictably… </li></ul><ul><li>As might have been predicted… </li></ul><ul><li>On the whole… </li></ul><ul><li>To sum up </li></ul><ul><li>To summarise </li></ul><ul><li>It would be advisable for … to … </li></ul><ul><li>… might consider …ing </li></ul><ul><li>It is recommended that… </li></ul>

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