Office AutomationManagement System                     1
Introduction   Hafiz . M . Imran.   Sadia Kausar.   Qurratulain Faisal.   Wajeeha Zahoor.Supervised by M Kashif Farooq...
Project Requirements                               Or Demands   Correspondence Management   Mail Gateway   E-Mail Appli...
Project Requirements                              Or Demands   Time Bound Reporting   Procedures & Regulations Distribut...
System Modules Module 1               Module 2 Workflow                  HR                        Management            O...
References Microsoft Exchange Server BizFlow7 DIS (Document Imaging Solutions) for e-DMS  (Electronic Document Manageme...
Module 1    Workflow Automation                          7
Workflow Module Business Rule Architect Client Interface Workflow Engine                        8
Business Rule Architect   Creation of project   Selection of groups for business process   Form Designer   Business ru...
Business Rule Architect                                                         Use Case                     Creation of p...
Example          11
Note Sheet ExampleWhat is Note Sheet? Note sheet is an internal official procedures for  approval of any thing like:     ...
Steps for New Request                                                        (Note Sheet)   Step-1:   PM creates a note s...
Note Sheet Designing   Project Creation   Selection of Group for Business Project   Form Designer   Business rule Arch...
Client Interface                        Document Owner   Selection Of Templates   Entering Document   Attachments   Si...
Document Owner                                                  Use Case           Selection of template           Enterin...
Client Interface                       Document Processor   Receiving Documents   Fulfill His Tasks   Apply note Object...
Document Processor                                                Use Case            Receiving Document            Fulfil...
Client Interface                              Example Desk Of Note Sheet Writer Desk Of Manager Admin                   ...
View Facilities Log History Work Status & Tracking Pending Documents                             20
Workflow Engine  What is Workflow Engine?“A software service or "engine" that provides therun time execution environment ...
Workflow Engine Interpretation of the process definition Control of process Instances Navigation between process activi...
Workflow Engine                                                  Use Case                  Interpretation of the process d...
Module 2       HR Management                       24
HR Management Module Data Entry Functions Utility Functions                         25
Data Entry Functions Personnel Information Spouse Information Qualification Matrix Professional Training Detail Posti...
Data Entry Functions                                                Use Case                         Personnel Information...
Utility FunctionsHR Search Engine       Checking Staff Availability       Post Tracking       Search By Name       Sea...
Utility Functions                                            Use Case              Checking Staff Availability            ...
Module 3 Calendaring & Scheduling                        30
C&S Module Enter Calendar Profile/C&S Configuration. Calendar Entries For Reminder. C&S Freetime Manager. Responding T...
C&S                                      Use Case        Enter Calendar Profile        / C&S Configuration        Launchin...
Enter Calendar Profile Allowing Others to view your calendar Delegation profile Scheduling Options    – Default meeting...
Calendar Entries                            For Reminder   Appointments   Invitations   Events   Anniversaries   Desc...
C&S Freetime ManagerWhen user Creates   An Appointment   Meeting Invitation   Events   Anniversaries Entry   Resource...
Responding To Invitation Accept or Decline. Delegate your attendance to someone else. Propose an alternate time.       ...
Module 4           Mail Gateway                          37
Mail Gateway Module   Mail   Fax   Voice Over IP   Video Conferencing                            38
Mail Gateway                                           Use Case       Mail Management       Mail Server       Fax Manageme...
Mail Gateway                                                    Use Case             Configuring Emails        Marinating ...
MAIL Viewing List Of Incoming Messages Read Mail Compose Mail Replying To a Mail Messages Forward Mail Managing Mail...
Mail                                          Use Case       Viewing list of Incoming       Messages       Reading Mail   ...
SRS                                  Section Covered   Section 1: Introduction   Section 2: Overall Description   Secti...
SRS                                Section Uncovered   Section 3: External Interface requirements   Section 6: Elaborate...
Thank You            45
46
Project Creation               47
Selection of Group               48
Form Designer Defining Fields                                49
Form Designer Designed Template                                50
Business rule Architect                      51
Configuration of Selected                           Process Tasks                                52
Configuration of Selected                           Process Target Time                                53
Configuration of Selected                            Process Restrictions                                 54
Configuration of Decision                     55
Calendar Entries             56
Calendar Profile Basics                       57
Calendar Profile Freetime Option                                58
Calendar Profile Alarm Option                             59
Delegation Profile Mail Delegation                                  60
Delegation Profile Calendar Delegation                                      61
Client Interface Desk Of Note Sheet Writer                                        62
Client Interface Desk Of Note Sheet Writer                                           63
Client Interface Desk Of Manager Admin                                              Tool Bar for                         ...
 Personnel Information                          65
 Spouse Information                       66
 Qualification                  67
 Training             68
 Postings             69
 Country Visited                    70
 Read Inbox               71
 Compose Mail                 72
 Group Selection                    73
 Freetime Search                    74
 Pending Document                     75
 Log History                76
 Work Status / Tracking                           77
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Workflow

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A study related to workflow

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Workflow

  1. 1. Office AutomationManagement System 1
  2. 2. Introduction Hafiz . M . Imran. Sadia Kausar. Qurratulain Faisal. Wajeeha Zahoor.Supervised by M Kashif Farooq & 2 Rabab
  3. 3. Project Requirements Or Demands Correspondence Management Mail Gateway E-Mail Applications Workflow Applications Tracking Staff Availability Employee Leave Tracking Status Reports Meeting Scheduling & Minute Distribution Bulletin Board 3
  4. 4. Project Requirements Or Demands Time Bound Reporting Procedures & Regulations Distribution System Citizen Liaison Center FAQ’s Government wide Announcements FAX (outbound & inbound) 4
  5. 5. System Modules Module 1 Module 2 Workflow HR Management OAMSModule 3 Module 4 C&S Mail Gateway  Workflow Automation.  HR Management.  Calendaring & Scheduling (C&S).  Mail Gateway. 5
  6. 6. References Microsoft Exchange Server BizFlow7 DIS (Document Imaging Solutions) for e-DMS (Electronic Document Management Systems) LaserFiche Workflow Suite Cabinet NG ProcessIt Lotus Notes, Domino and Workflow designer Theoretical Note (Workflow Management Coalition) 6
  7. 7. Module 1 Workflow Automation 7
  8. 8. Workflow Module Business Rule Architect Client Interface Workflow Engine 8
  9. 9. Business Rule Architect Creation of project Selection of groups for business process Form Designer Business rule architect Configuration of selected process Configuration of decision 9
  10. 10. Business Rule Architect Use Case Creation of project Selection of groups for business process Form DesignerBusiness Business rule architectrules designer Configuration of selected process Configuration of decision 10
  11. 11. Example 11
  12. 12. Note Sheet ExampleWhat is Note Sheet? Note sheet is an internal official procedures for approval of any thing like: - Financial - Purchases - Hiring.. etc. 12
  13. 13. Steps for New Request (Note Sheet) Step-1: PM creates a note sheet, attach a signed document and submit it to Manager Admin. Step-2: Manager Admin check the document according to his tasks/restrictions. If required then submit it to GM. If he has any objection he can also write a note. Step-3: GM check the document according to his tasks and restrictions. Send it to final destination i.e Chairman. Step-4: Finally the Chairman checks this document. He can reject it, make any objection or can approve it. 13
  14. 14. Note Sheet Designing Project Creation Selection of Group for Business Project Form Designer Business rule Architect Configuration of Selected Process Configuration of Decision 14
  15. 15. Client Interface Document Owner Selection Of Templates Entering Document Attachments Signatures Submit View Work Status View Pending documents View Tracking View Log 15
  16. 16. Document Owner Use Case Selection of template Entering Document Database Query Attachments Workflow Engine Mail/Fax/Scan Signature SubmitDocument View Work Status owner Routing View Pending Documents Workflow Engine View Tracking Database Query View Log 16
  17. 17. Client Interface Document Processor Receiving Documents Fulfill His Tasks Apply note Objection/Rejection Submit For Further processing Approval & Signature View work Status View Pending documents View Tracking View Log 17
  18. 18. Document Processor Use Case Receiving Document Fulfill his Tasks Apply Note/Objection /Rejection Workflow Routing Engine Submit for further processing Approval & SignatureDocumentProcessor View Work Status Workflow Database View Pending Documents Engine Query View Tracking 18 View Log
  19. 19. Client Interface Example Desk Of Note Sheet Writer Desk Of Manager Admin 19
  20. 20. View Facilities Log History Work Status & Tracking Pending Documents 20
  21. 21. Workflow Engine  What is Workflow Engine?“A software service or "engine" that provides therun time execution environment Business Rule Architectfor a workflow instance”. Workflow Engine Process Structure Activities & Navigation Roles & Participants Trigger Conditions Application invocation Etc... Client Interface 21
  22. 22. Workflow Engine Interpretation of the process definition Control of process Instances Navigation between process activities Sign-on and sign-off of specific participants Issue a task list for a particular user Maintenance of workflow data Interface to invoke external applications Supervisory actions for control administration and audit purposes 22
  23. 23. Workflow Engine Use Case Interpretation of the process definition Control of process instance Navigation between process activities Sign-on and sign-off of specific participantWorkflow Engine Issue a task list for a particular user Maintenance of workflow data Interface to invoke external applications Supervisory actions for control, administration and audit purposes 23
  24. 24. Module 2 HR Management 24
  25. 25. HR Management Module Data Entry Functions Utility Functions 25
  26. 26. Data Entry Functions Personnel Information Spouse Information Qualification Matrix Professional Training Detail Posting Information Countries Visited ACR (Annual Character Report) Inquiries Experience 26
  27. 27. Data Entry Functions Use Case Personnel Information Spouse Information Qualification Matrix Professional Training Details Posting InformationData Entry User Countries Visited Information (HR Management) Annual Character Report Inquiries Experience 27
  28. 28. Utility FunctionsHR Search Engine  Checking Staff Availability  Post Tracking  Search By Name  Search By Designation  Search By Qualification  Search By Training  Search By Posting  Search By Countries Visited  Search By Experience 28
  29. 29. Utility Functions Use Case Checking Staff Availability Post Tracking Search by Name Search by designation Search by Qualification Search by Training Search by PostingCommon User Search by Countries Visited Search by Inquiries Search by Experience 29
  30. 30. Module 3 Calendaring & Scheduling 30
  31. 31. C&S Module Enter Calendar Profile/C&S Configuration. Calendar Entries For Reminder. C&S Freetime Manager. Responding To Invitations. Bulletin Board. Employee Availability/Leave Tracking. 31
  32. 32. C&S Use Case Enter Calendar Profile / C&S Configuration Launching C&S Freetime Calendar Entries (Reminder)User. Responding To Invitation Bulletin Board Employee Leave Tracking 32
  33. 33. Enter Calendar Profile Allowing Others to view your calendar Delegation profile Scheduling Options – Default meeting duration. – Enable Alarm notification. – Automatically sets alarms. Freetime Option – Specific users can read. – Allowable Freetime. 33
  34. 34. Calendar Entries For Reminder Appointments Invitations Events Anniversaries Description Date & time Repeat Options – Pencil In – Not for public Viewing 34
  35. 35. C&S Freetime ManagerWhen user Creates  An Appointment  Meeting Invitation  Events  Anniversaries Entry  Resource Reservation 35
  36. 36. Responding To Invitation Accept or Decline. Delegate your attendance to someone else. Propose an alternate time. 36
  37. 37. Module 4 Mail Gateway 37
  38. 38. Mail Gateway Module Mail Fax Voice Over IP Video Conferencing 38
  39. 39. Mail Gateway Use Case Mail Management Mail Server Fax Management Fax Server RoutingUser Voice Over IP VOIP Module Video Conferencing VC Module 39
  40. 40. Mail Gateway Use Case Configuring Emails Marinating Address Book Updating User Database Mail Server Defining RightsAdmin Handling Data Replication Handling Backup Database Server 40
  41. 41. MAIL Viewing List Of Incoming Messages Read Mail Compose Mail Replying To a Mail Messages Forward Mail Managing Mail Folders 41
  42. 42. Mail Use Case Viewing list of Incoming Messages Reading Mail Compose Mail Replying to a Routing Mail message Mail ServerUser Forwarding Mail message Managing Mail Folders 42
  43. 43. SRS Section Covered Section 1: Introduction Section 2: Overall Description Section 4: System Features Section 5: Use Case Model Section 7: User Interface Section 10: Traceability Matrix 43
  44. 44. SRS Section Uncovered Section 3: External Interface requirements Section 6: Elaborated Use Cases Section 8: Nonfunctional Requirements Section 9: Data Dictionary 44
  45. 45. Thank You 45
  46. 46. 46
  47. 47. Project Creation 47
  48. 48. Selection of Group 48
  49. 49. Form Designer Defining Fields 49
  50. 50. Form Designer Designed Template 50
  51. 51. Business rule Architect 51
  52. 52. Configuration of Selected Process Tasks 52
  53. 53. Configuration of Selected Process Target Time 53
  54. 54. Configuration of Selected Process Restrictions 54
  55. 55. Configuration of Decision 55
  56. 56. Calendar Entries 56
  57. 57. Calendar Profile Basics 57
  58. 58. Calendar Profile Freetime Option 58
  59. 59. Calendar Profile Alarm Option 59
  60. 60. Delegation Profile Mail Delegation 60
  61. 61. Delegation Profile Calendar Delegation 61
  62. 62. Client Interface Desk Of Note Sheet Writer 62
  63. 63. Client Interface Desk Of Note Sheet Writer 63
  64. 64. Client Interface Desk Of Manager Admin Tool Bar for checking Tasks Text Box for writing Note if any 64
  65. 65.  Personnel Information 65
  66. 66.  Spouse Information 66
  67. 67.  Qualification 67
  68. 68.  Training 68
  69. 69.  Postings 69
  70. 70.  Country Visited 70
  71. 71.  Read Inbox 71
  72. 72.  Compose Mail 72
  73. 73.  Group Selection 73
  74. 74.  Freetime Search 74
  75. 75.  Pending Document 75
  76. 76.  Log History 76
  77. 77.  Work Status / Tracking 77

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