Limitations of Archivists' Toolkit

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Lightning talk on the limitations of Archivists' Toolkit, based on preliminary survey data from practitioners

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Limitations of Archivists' Toolkit

  1. 1. LIMITATIONS OFARCHIVISTS’ TOOLKITKATHLEEN SULLIVAN
  2. 2. ARCHIVISTS’ TOOLKIT• Open source archival management system – provides broadsupport for the management of archives• Intended for a wide range of archival functions• Supports data standardization – DACS compliant• Promotes efficiency and streamlines workflows• Community of active users• Good documentation and training materials
  3. 3. ALL YOUR DATA LIVES INONE PLACE!!Data Residence
  4. 4. ARCHIVISTS’ TOOLKIT (AT)Sample EAD output• Records accessions, describesresources and digital objects, and tracksmaterials• Generates EAD, MARCXML, MODS,METS and DC
  5. 5. LIMITATIONS• One resource record – only one user• Additional attempts to login yield an error• Large/collaborative projects - would behelpful to allow simultaneous users• Limited search functionality• No search option within resource record screen• Time consuming to locate files
  6. 6. LIMITATIONSCannot search resource record
  7. 7. LIMITATIONS• Importing legacy finding aids can be very complicated• Fields don’t map directly to AT• A lot of data cleanup• Users want additional collectionmanagement tools• To express processing priorities,current status, condition of materials• Capture user information• Too many data elements?
  8. 8. LIMITATIONS• Buggy• Frequent errors• Tends to crash• Connection times out• May require significantcustomization• To achieve functionality• User-defined fields
  9. 9. LIMITATIONSUsers want:• Spell check• Undo button• Validation errors for duplicate records (box/folder number)
  10. 10. FUTURE:ARCHIVESPACE - 2013• Drawing on best features of AT and Archon• Promises to address many of the issues AT could not• Will support AT and Archon legacy data+ =

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