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Enterprise Architecture - Ohio's IT Optimization

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Slides for class presentation on Enterprise Architecture

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Enterprise Architecture - Ohio's IT Optimization

  1. 1. State of Ohio Infrastructure & Environment Proposed Enterprise Architecture & IT Engagement Model Dustin Brown Chuck Carter Karen DuBois Nikki Jenkins Becca Werth 5/29/14
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  3. 3. Current State • Decentralized IT environment NOT sustainable • Lack of Standards • High Risk of data loss and/or theft • Limited Disaster Recovery • Large amount of Redundancy • 1/5 of applications are more than 10 years old 3
  4. 4. By the Numbers 4 Spent in FY 2012
  5. 5. •Duplication •Redundancy •Complexity IT Optimization Goals • Efficiency • Cost Savings • Shared Solutions • Security • Standardization 5
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  9. 9. Operating Model Diagram Coordination Unification Diversification Replication BusinessProcessIntegration LowHigh Low High Business Process Standardization
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  12. 12. 12 Urban/Rural Residents Businesses All Gov. Levels Gov. Agencies Advocacy Groups Planning Org. Conservationists Professional Assc. Media Outlets Tourists Recreational Enthusiasts Motor Vehicles Engineering Architecture Firms
  13. 13. 13 Project Management Data General Project Info Permit/Registration Info Purchasing Accounting HR Communications Safety Study Results Grant Info
  14. 14. 14 Knowledge Resource Database Data Mining & Models ERP Forecasting EDI CADD Resource Management
  15. 15. 15 Education Project Estimates Permits Registrations Project Bidding Safety Studies ProjectMgt Maintenance
  16. 16. Business Silos Standardized Technology Optimized Core Business Modularity Shifting to an Optimized core 16
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  18. 18. 18 Key Decision Area Definition IT Principles Definition of the operating model and the role of IT Enterprise Architecture Design of the digitized platform, definition of the architecture standards and processes for enforcing the standards. IT Infrastructure Definition and delivery of shared IT services (i.e., network, data center, help desk, database administration) Business Needs and Project Deliverables Defining business cases, ensuring successful implementation of projects and delivering the benefits. IT Investment and Prioritization Determine the funding and priority of IT projects. IT Governance Key Decision Areas
  19. 19. 19 Accountable Party Key Decision Areas IT Principles Enterprise Architecture IT Infrastructure Business Needs and Project Deliverables IT Investment and Prioritization Agency CIO Accountable/ Responsible Accountable Accountable/ Responsible Consulted Responsible Department Leads Accountable Accountable LOB Technology Board Responsible Responsible Architecture Team Informed Responsible Consulted Consulted Consulted Project Success Center (PSC) Informed Informed Informed Consulted Consulted IT Governance Decision Rights Matrix (RACI)
  20. 20. IT Governance Accountability Framework 20 Post Implementation Reviews Business Cases LOB Technology Board
  21. 21. Project Success Center 21
  22. 22. Linking Mechanisms 22 Architecture Architecture Team Architecture Review Board Exception Process Business LOB Board Project Sponsors Alignment Project Success Center Metrics Post Implementation Reviews (PIRs)
  23. 23. Growth in Coordination Model 23 • Share data across unique departments • Superior customer service • Improved knowledge of customer needs • Business unit autonomy
  24. 24. IT Engagement Model Technology Board, Project Success Center Architecture Team, Foundation for Execution Permit Issuance, HR functions, Training, Licensing Knowledge Resource Database, ERP, Forecasting, CADD, EDI ODOT: Results Over Resources ODNR: Wildlife Conservation OEPA: Nutrient Pollution Strategy Enterprise Architecture Coordination Operating Model •Share data among departments •Department process autonomy Help drive new ideas for services and define limits Set priority on project work in portfolio
  25. 25. IT Optimization Goals Efficiency Cost Savings Shared Solutions Security Standardization 25 Duplication Redundancy Complexity
  26. 26. Let’s Recap •Coordination Operating Model •New Technology Board •New Architecture Team 26
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