5 Tips For Great Task Lists	
  
Asif	
  Kabani	
  
STEPs	
  
Tip	
  1:	
  Work	
  
with	
  your	
  
team	
  
Tip	
  2:	
  
Structure	
  
your	
  list	
  
Tip	
  3:	
  
Prior...
Tip	
  1:	
  Work	
  with	
  your	
  team	
  
•  You	
  cannot	
  create	
  a	
  full	
  task	
  list	
  for	
  your	
  pr...
Tip	
  2:	
  Structure	
  your	
  list	
  
•  When	
  you	
  have	
  a	
  complete	
  task	
  list,	
  upload	
  it	
  to	...
Tip	
  3:	
  Priori:ze	
  tasks	
  
•  A	
  great	
  task	
  list	
  will	
  instantly	
  show	
  you	
  the	
  most	
  
i...
Tip	
  4:	
  Store	
  your	
  task	
  list	
  centrally	
  
•  It's	
  so	
  easy	
  to	
  get	
  confused	
  about	
  you...
Tip	
  5:	
  Mark	
  tasks	
  as	
  complete	
  
•  What	
  is	
  the	
  best	
  thing	
  about	
  task	
  lists?	
  Marki...
5 Tips For Great Task Lists	
  
Asif	
  Kabani	
  
Contact details:
Screen name: kabani.asif(Google Talk)
kabaniasif(Skype...
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5 tips for great task lists

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Asif Kabani - 5 tips for great task lists
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5 tips for great task lists

  1. 1. 5 Tips For Great Task Lists   Asif  Kabani  
  2. 2. STEPs   Tip  1:  Work   with  your   team   Tip  2:   Structure   your  list   Tip  3:   Priori@ze   tasks   Tip  4:  Store   your  task   list  centrally   Tip  5:  Mark   tasks  as   complete  
  3. 3. Tip  1:  Work  with  your  team   •  You  cannot  create  a  full  task  list  for  your  project  by   yourself,  so  enlist  the  help  of  your  project  team.   Schedule  some  @me  to  sit  together  and  brainstorm   ideas  as  your  colleagues  will  no  doubt  come  up   with  different  tasks  to  include  on  the  project  list  to   add  to  the  ones  you  have  already  thought  of.     •  At  this  stage,  simply  record  everything,  either  on   paper  or  directly  into  your  project  management   soMware.  Try  to  get  down  as  much  detail  as  you   can,  but  don't  worry  too  much  about  alloca@ng   tasks  to  people  right  now.     •  You  can  do  that  later,  again  with  input  from  your   subject  maOer  experts.  
  4. 4. Tip  2:  Structure  your  list   •  When  you  have  a  complete  task  list,  upload  it  to   your  project  soMware  if  you  haven't  already  so  that   you  can  start  working  with  it.  Group  together  tasks   that  are  related  and  add  some  sub-­‐headings  to   make  it  easier  to  navigate  through  the  list.  Having   similar  tasks  logically  grouped  is  the  next  stage  to   crea@ng  a  comprehensive  project  plan.  All  of  this   gives  you  the  chance  to  create  some  structure  to   your  list  so  that  you  can  easily  find  individual  tasks   and  your  list  makes  sense  when  you  review  it.  
  5. 5. Tip  3:  Priori:ze  tasks   •  A  great  task  list  will  instantly  show  you  the  most   important  tasks.  It  doesn't  maOer  if  you  are   documen@ng  the  ac@vi@es  you  need  to  include  on   your  project  schedule  or  your  daily  To  Do  list,  some   tasks  will  have  a  higher  priority  than  others.     •  Use  your  task  management  tools  to  highlight  the   most  important  tasks,  perhaps  by  using  a  different   color,  making  the  font  bold  or  adding  some  stars   next  to  those  items.  You'll  instantly  be  able  to  see   your  priori@es  for  the  day.  
  6. 6. Tip  4:  Store  your  task  list  centrally   •  It's  so  easy  to  get  confused  about  your  priori@es   and  lose  the  complete  picture  if  you  have  tasks   wriOen  on  s@cky  notes,  on  your  calendar,  in  your   project  notebook  or  on  email.  Using  the  task   management  features  in  PM  SoMware's  makes  it   easy  to  keep  all  your  tasks  in  order,  in  one  central   loca@on.   •  This  is  also  a  great  @p  if  you  are  sharing  your  task   list  with  the  rest  of  the  project  team.  It  can  save   you  a  lot  of  @me  if  you  all  work  off  one  list,  and   you'll  never  get  confused  about  what  is  on  the  list   and  what  isn't!  When  it  is  all  in  one  place,  everyone   shares  the  same,  comprehensive  view  of  the  work   that  needs  to  be  done.    
  7. 7. Tip  5:  Mark  tasks  as  complete   •  What  is  the  best  thing  about  task  lists?  Marking  the   tasks  as  complete,  of  course!  There's  nothing  more   sa@sfying  than  @cking  off  a  task  that  you  have   finished.  Whether  you  draw  a  line  through  it,  @ck  a   box,  delete  a  row  in  your  soMware  or  any  other   way  of  marking  your  progress,  make  sure  that  you   go  back  to  your  list  and  celebrate  each  completed   task  (and  therefore  your  progress  towards  a  bigger   project  objec@ve)  by  crossing  it  off  your  list.  Then   you  can  move  on  to  the  next  task!  
  8. 8. 5 Tips For Great Task Lists   Asif  Kabani   Contact details: Screen name: kabani.asif(Google Talk) kabaniasif(Skype) kabaniasif(Twitter) Email kabani.asif@facebook.com Facebook http://facebook.com/kabani.asif

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