Time management and goal setting (01 19-2013)


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This presentation is a fully-customized program based on the expressed needs of our BPO client, one of the leading global BPO companies. We discussed for their leaders how to manage effective meetings. The participants created their email manifesto.

We also did a workshop on goal setting which helped all participants gain clarity in how they, as individuals and as leaders of their team.

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Time management and goal setting (01 19-2013)

  1. 1. TimeManagement EdWIN S. Soriano Team Planu Inc.Balai Isabel, Talisay, Batangas 19 January 2012 Planu @ka_edong
  2. 2. Overview• Time Management • Kick-Ass Meetings • Taming the Email Monster• LUNCH• Goal Setting Planu @ka_edong
  3. 3. There will always be a reason why you meet people.Either you need them to change your lifeor youre the one that will change theirs. - Anonymous Planu @ka_edong
  4. 4. Ineffective Meetings and Effective Meetings Planu @ka_edong
  5. 5. Meetings can be better!• Google: • Apple: • Micro-meetings • Small groups of Smart people • 3-projectors • Walk out at 30-mins • No politics, just data • Do something productive • “Office Hours” make up for time spent here. Planu @ka_edong
  6. 6. Before the Meeting 6P’s Proper Prior PlanningPrevents Poor Performance Planu @ka_edong
  7. 7. Before the Meeting4P’s• Purpose: Expected Outcome• Published Agenda• Pertinent Attendees• Pre-work (as needed) Planu @ka_edong
  8. 8. During the MeetingRoles Focus Tools1. Meeting Lead / 1. Callout: “rat hole” Topic Lead 2. Bin items2. Scribe 3. Take it offline3. Time-keeper 4. Focus on Purpose4. Other specified (Many ways to skin roles the cat) 5. Disagree and commit Planu @ka_edong
  9. 9. During the MeetingPowerful Questions1. What are we aiming to achieve?2. What needs to be done to accomplish this?3. What are the options / recommendations?4. What help do you need? Planu @ka_edong
  10. 10. During the MeetingTime Keeping Tools1. Parkinson’s Law: • Work expands so as to fill the time available for its completion.2. Half-time rule: All info in by half-time3. Last-third rule: • Start making decisions. • Agree on next steps. Planu @ka_edong
  11. 11. After the MeetingPublish Meeting Minutes.Sample: • Attendees • Expected Outcome • Key Messages • Agreements / Decisions • Next Actions with owner, timeline • Meeting Discussion • Discussion points • Agreements • Next Actions with owner, timeline • Others: Next meeting, bin items Planu @ka_edong
  12. 12. Let’s get to the Meet of it. Q&A’s Planu @ka_edong
  13. 13. E-MAIL What’s the storyof your e-Mail Inbox? Planu @ka_edong
  14. 14. Video: Triage Planu @ka_edong
  15. 15. Video: Triage• “Pearl Harbor” movie triage scene• http://www.youtube.com/watch? v=BqOX2ecASuE Planu @ka_edong
  16. 16. Email ManagementThings you can do without anybody else’s action• Manage from source• Triage• 4D’s Planu @ka_edong
  17. 17. Taming the e-Mail Monster: Text You! :-)Photo via: http://media.nj.com/ledgerupdates_impact/photo/dinosaur-2jpg-9301e4bbc4891d42.jpg Planu @ka_edong
  18. 18. Email Manifesto• What are my top inefficiencies with regards to email?• What is it that I myself do that contributes to these inefficiencies?• What can I specifically do to address these inefficiencies? Planu @ka_edong
  19. 19. Thank You! Edwin S. Soriano Planu @ka_edong edwin@teamplanu.comhttps://www.slideshare.net/ka_edong/ Planu @ka_edong