Linebaugh Intro to PowerPoint


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This is the PowerPoint tutorial given March 19th.

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  • Linebaugh Intro to PowerPoint

    1. 2. <ul><li>It is a presentation graphics application in the Office Suite. </li></ul><ul><li>A presentation is a combination of slides, handouts, notes, and outlines in one file. You can add text, graphics, photos, clip art, sound and video to your slides. </li></ul><ul><li>Good resource: </li></ul>
    2. 3. <ul><li>Practice </li></ul>
    3. 4. <ul><li>All commands can be found in the menu </li></ul><ul><li>Expand menu to see all choices. </li></ul><ul><li>Some menus are cascading. </li></ul>
    4. 5. <ul><li>Three ways: </li></ul><ul><ul><li>Open PowerPoint </li></ul></ul><ul><ul><li>File>New </li></ul></ul><ul><ul><li>Ctrl+N </li></ul></ul><ul><li>Choose slide layout </li></ul><ul><ul><li>Each layout has place markers </li></ul></ul><ul><li>Enter information </li></ul><ul><ul><li>Click on place marker </li></ul></ul><ul><ul><li>Start typing </li></ul></ul><ul><li>Practice </li></ul>
    5. 6. <ul><li>Go to File </li></ul><ul><li>Click Save and choose location to save to </li></ul><ul><li>Once it is saved, you can press Ctrl+S to save periodically </li></ul><ul><li>To save a presentation to a new location, use Save As </li></ul><ul><li>To exit, click X in top right corner </li></ul>
    6. 7. <ul><li>To open a presentation, go to File>Open </li></ul><ul><li>Insert a new slide: Insert>New Slide </li></ul><ul><li>To copy: </li></ul><ul><ul><li>Click on slide </li></ul></ul><ul><ul><li>File>Copy </li></ul></ul><ul><li>To Delete: </li></ul><ul><ul><li>Click on slide </li></ul></ul><ul><ul><li>Press delete key, or right click and choose delete </li></ul></ul><ul><li>Practice </li></ul>
    7. 8. <ul><li>Can move/arrange slides in Slide Sorter, Outline view, and Slides View. </li></ul><ul><li>To view the slideshow: View>Slideshow </li></ul><ul><li>OR choose the slideshow icon from the view buttons </li></ul><ul><li>Practice </li></ul>
    8. 9. <ul><li>New Presentation </li></ul><ul><ul><li>Task Pane>From Design Template </li></ul></ul><ul><li>Existing Presentation </li></ul><ul><ul><li>Slide Design-Design Templates </li></ul></ul><ul><ul><li>Choose Apply to All Slides </li></ul></ul>
    9. 10. <ul><li>On the Task Pane </li></ul><ul><ul><li>Choose Slide Design-Color Scheme </li></ul></ul><ul><ul><li>Choose Apply to all Slides </li></ul></ul><ul><li>Practice </li></ul>
    10. 11. <ul><li>Add text box to blank slide </li></ul><ul><li>Formatting text same as Word </li></ul><ul><ul><li>Use toolbar or menu </li></ul></ul><ul><li>Bullets and numbers </li></ul><ul><ul><li>Access from toolbar or menu </li></ul></ul><ul><li>Practice </li></ul>
    11. 12. <ul><li>Extra features include ClipArt, pictures, charts, diagrams, </li></ul><ul><ul><li>tables, AutoShapes, WordArt, hyperlinks </li></ul></ul><ul><li>From Menu, all can be found under Insert </li></ul><ul><li>Clip Art </li></ul><ul><ul><li>Menu>Insert>Picture>Clip Art </li></ul></ul><ul><ul><li>Enter a keyword </li></ul></ul><ul><ul><li>Double click to add to slide </li></ul></ul>
    12. 13. <ul><li>Picture </li></ul><ul><ul><li>Menu>Insert>Picture>From File </li></ul></ul><ul><ul><li>Search your computer or storage device for picture file </li></ul></ul><ul><ul><li>Click Insert </li></ul></ul><ul><li>Resizing objects </li></ul><ul><ul><li>Click on object </li></ul></ul><ul><ul><li>Grab picture at </li></ul></ul><ul><ul><li>corner or side and drag </li></ul></ul>
    13. 14. <ul><li>Charts, diagrams and tables </li></ul><ul><ul><li>Same menu as previous </li></ul></ul><ul><ul><li>Need some experience with Excel to enter data for charts, etc. </li></ul></ul>
    14. 15. <ul><li>AutoShapes, WordArt </li></ul><ul><ul><li>AutoShapes include items like circles, squares, lines, arrows, callouts (below) and more </li></ul></ul><ul><ul><li>WordArt turns text into shapes, 3-D, etc. </li></ul></ul><ul><ul><li>Menu>Insert>Picture>AutoShapes or WordArt </li></ul></ul>
    15. 16. <ul><li>Hyperlinks are used to display additional information from the web. </li></ul><ul><ul><li>From standard toolbar: </li></ul></ul><ul><ul><li>click hyperlink button </li></ul></ul><ul><ul><li>Enter URL and click OK </li></ul></ul>
    16. 17. <ul><li>From the Task Pane: Slide Design-Animation Schemes </li></ul><ul><li>Examples include fading in and out, checkerboard, and simply appearing then dimming. </li></ul>
    17. 18. <ul><li>A Slide Master allows you to create a presentation with different types of slides but enable them to all have the same &quot;look” </li></ul><ul><li>The elements that you add to the Slide Master - such as a company logo, background, and font color - will be applied to all of your slides. </li></ul><ul><li>Saves time if you want to change the color of body text, for example. </li></ul>
    18. 19. <ul><li>To edit </li></ul><ul><ul><li>View>Master>Slide Master </li></ul></ul><ul><ul><li>Set formatting for each element: background, text fonts and colors, title placement, etc. </li></ul></ul><ul><ul><li>To see results, click View>Normal </li></ul></ul><ul><ul><li>All elements of Slide Master applied to all slides </li></ul></ul>
    19. 20. <ul><li>From the menu, Slideshow>Slide Transition </li></ul><ul><li>Can set the type of transition, time lapse until transition, whether automatic or on mouse click, etc. </li></ul><ul><li>Click Slideshow button or View>Slideshow to preview transition </li></ul><ul><li>Get presentation ready for audience at Slideshow>Set Up Show </li></ul>
    20. 21. <ul><li>Spell Check </li></ul><ul><ul><li>Tools>Spelling </li></ul></ul><ul><ul><li>OR F7 </li></ul></ul><ul><ul><li>OR take a look at words underlined in red (for spelling) and green (for grammar) </li></ul></ul><ul><li>Printing </li></ul><ul><ul><li>Print for a purpose </li></ul></ul><ul><ul><li>Handouts </li></ul></ul><ul><ul><li>Whole slides </li></ul></ul><ul><ul><li>Notes </li></ul></ul><ul><ul><li>Outline </li></ul></ul>
    21. 22. <ul><li>Less is more </li></ul><ul><li>Choose a background that is not too flashy </li></ul><ul><li>Keep slide titles consistent </li></ul><ul><li>If slide looks crowded, expand onto two </li></ul><ul><li>Use as outline and aid—do not read straight from screen </li></ul><ul><li>Tutorial on advanced presentation technique </li></ul>
    22. 23. <ul><li>Adding sounds </li></ul><ul><li>Grouping and Ungrouping </li></ul><ul><li>Formatting text boxes </li></ul>