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Learning sessions #5 Pre Incubator - NobleMotion Dance


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Learning sessions #5 Pre Incubator - NobleMotion Dance

  1. 1. Participant: Spitting Ether: Lorelei’s whisper NobleMotion Dance Program Term: 02/2012 – 1/2013 Contact: Andy Noble Artistic/Executive Director 832-627-9664 www.noblemotiondance.comPhoto by: Lynn Lane Pre-Incubator Program
  2. 2. Participant Profile:“The mission of NobleMotion Dance is to make work that is emotionally daring andhonest; inspires discourse and understanding amongst diverse communities; andintegrates dance, theater, and technology in unique ways.” • Incorporated in 11/2009 • 2012 operating budget = $50,000 • Number of Board Members = 5 • Main challenges we faced prior to the Program: • Increase pay for NMD dancers • Expand the board of NMD • Increase organizational support by compensating staff • Increase visibility through marketing of NMD’s performance & services • Move NMD performances to a larger performance venue Enters the Pre-Incubator Program on Feb 2012
  3. 3. Outcomes Summary What difference did the Pre-Incubator program make?• What is different now compared to the Spitting Ether: The Chamber beginning of the grant term?• Nominated and elected a Treasurer and Vice-President• Voted and approved a Board Evaluation Policy and Responsibility• Board approved a 2012-13 Budget at the end of 2011-12 fiscal year• Started reporting budget quarterly to the Board of Directors• Shared draft of Board Binder with current board members• Instituted Written Board Commitments (Board Commitment Pledge and Board Financial Commitment Pledge)• Created and elected Board Committees (Executive & Financial)• Drafted Board Nomination Forms and shared with other board members• Worked with lawyer to draft new contracts that broadly protects NobleMotion Dance, specifically its board members and directors• Increased artist fees Photo by: Lynn Lane
  4. 4. Outcomes Summary Spitting Ether: The Chamber• Developed a new website for the company• Clarified and began implementing stricter internal controls• Instituted a new reimbursement policy for purchases• Initiated cultivation of two new donors for future giving opportunities• Implemented several new accounting practices that make our books easier to comprehend by outside parties• Began development of stronger system for tracking current donors/patrons• Clarified board and executive director roles and created job descriptions• Updated NobleMotion’s Guidestar account and uploaded IRS 990’s• Increased our fundraising goals Photo by: Lynn Lane
  5. 5. Use of Funds Awarded $7500 towards administrative and/or programmatic expenses including dance compensation, light artist compensation, and part-time Company Manager. Description1 Amount Type 2 Spiting Ether: Lorelei’s whisper Dancer $4,000 Program Compensation Light Artist $750 Program Compensation Tech Director $750 Program Part Time Company $1,000 Admin Manager Choreographers $1,000 Program Photo by: Lynn Lane• What specific differences did these funding investments make to your organization? • Hiring/Retention of first rate dancers. • Allowed us to compensate the artistic and production staff. • Helped with fulfilling our mission of integrating technology and dance.
  6. 6. Financial Trend $90,000 $80,000Operating Budget $70,000 $60,000 $49,750 $50,000 $37,261 $40,000 $30,000 $20,070 $20,000 $10,000 $0 FY2011 FY2012 FY2013 FY2014 FY2015 Revenue Expenses Linear (Revenue) Linear (Expenses)
  7. 7. Keys to Success• List significant accomplishments and strides Spitting Ether: Earth made throughout your grant . – Working as a team to meet deadlines – Lots of conversations with board members and support staff – Setting aside blocks of uninterrupted time with a clear goal of completion – Increased fundraising – Clarified/Expanded Board – Reorganization of financial records – Clarified vision of organizations future Photo by: Lynn Lane – Increased confidence in running a non- profit organization
  8. 8. Lessons Learned Spitting Ether: Lorelei’s whisper• What were your course corrections? – Did you learn anything through the Pre- Incubator that would have made you do things differently from the start of the project? – Be specific when identifying your financial chart of accounts – Internal controls are essential for granting agencies – Do you have significant findings from within your organizational structure that might be applicable to or advice for future Pre- Incubators developing their capacity? – Organizing of finances; create clear chart of accounts – Internal controls; create checks and balances. – Board expectations; identify ways to delegate – Future grant proposal preparation; keep good record keeping of this process Photo by: Lynn Lane – Remain true to yourself
  9. 9. Summary of Future Plans Spitting Ether: Luxate• Increase budget in the next fiscal year to $75,000• Fall performance at Zilka Hall• Additional programming; Spring performances• Increase payment of artists• Increase Board to 7 total members• Upgrade Quickbooks• Increase community awareness of our organization Photo by: Lynn Lane
  10. 10. Haiku Spitting Ether: Landing LightWhen leaves are young and not quite green; the soil is its richest. Photo by: Lynn Lane