FY12 Pre-Incubator Workshop

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FY12 Pre-Incubator Workshop

  1. 1. 2012 MODEPre-Incubator Workshop Saturday 11.05.2011
  2. 2. Important Dates Part 1: Pre-Application:  Deadline Monday - November 21, 2011 (5:00 p.m.) Part 2: Invitation for Full Application:  Deadline Friday, December 16, 2011 (5:00 p.m. - not a postmark deadline) Grant Term:  February 1, 2012 – January 31, 2013
  3. 3. Purpose of Pre-Incubator Pilot program of the Houston Arts Alliance Invest, inform, and impact the administrative capacity of arts organizations towards artistic excellence. Provides support to six (6) new and emerging non-profit arts organizations in building their organizational capacity.
  4. 4. General Eligibility primary mission is the production or presentation of arts and cultural programming. annual cash revenues (not including any HAA grants) are between $10,000 and $75,000. IRS tax-exempt status must have been granted at least one year prior to the grant application deadline. produced or presented arts or cultural programming open to the general public for at least one year prior to the grant application deadline. Individual artists who are structured through a local or national fiscal sponsorship at the time of deadline are eligible to apply. Refer to page 2 of the guidelines for more eligibility.
  5. 5. Pre-Incubator Process November 21, 2011:  Reviews Pre-Applications for completeness & eligibility.  Prepare documents for committee recommendation. December 2, 2011: Invitation to submit Full Application. December 16, 2011: Deadline to submit Full Application. January 2012: Panel Review  Objective and knowledgeable local artists, arts professionals, arts educators and community members, whom will evaluate each application. • Review based on guidelines. • Use a 100 point system. February 2012: Committee and Board Approval  Review, finalize and approve funding recommendations of the Peer Panel.  Notification Letters sent.
  6. 6. Selection Process & Criteria Full Applications are reviewed using the following criteria weighted on a 100-point rating scale:  Artistic Merit (maximum of 40 points)  Achievable Goals (maximum of 20 points)  Effective Leadership (maximum of 20 points)  Financial Viability (maximum of 20 points) It is suggested to address these specific criteria when answering the narrative questions in your pre-application & full application.
  7. 7. Required MaterialsPre-Application1) 1 – 2 page narrative briefly describing  the organization, its mission and activities;  specific challenges it is facing and its artistic and organizational goals over the next one to two years;  how the proposed grant will help the organization achieve those goals;  how the organization proposes to use the funds.2) A financial statement covering the last completed fiscal year should be submitted, along with a proposed budget for the next fiscal year. *If invited to the Full Application, you must submit the 4 page form with additional supplemental materials as requested by HAA.
  8. 8. MODE Program • Clients receive technical funding for multi- year strategic plan and/or implementation. Stabilization • Fund award: $20,000.00 • Target Client budget size: over $750K • Target Client staff size: Staff > 3 FTE • Clients receive technical funding for multi- Intensive year strategic plan and/or implementation. Services • Fund award: $10,000 - $20,000 • Target Client budget size: $100K - $750K • Target Client staff size: 2 - 4 FTE • Clients receive residency, management Incubator services, and capacity funds for 3 years. • Fund award: $15,000/year for 3 years • Target Client budget size: $75K - $200K • Target Client staff size: 1 - 2 FTE • Clients engage in 1 Year partnership with management services & capacity funds. Pre- • Fund award: $5,000 - $7,500 Incubator • Target Client budget size: $10K - $75K • Target Client staff size: 0 - 1
  9. 9. Pre-Incubator Benefits Pre- Incubator Management Capacity Funding Services ($5K-$7.5K/year)• Receive Organizational Assessment Administrative Expenses: rental fees, administrative salaries, financial• Attend12 Monthly Incubator Meetings management systems, website development, on Fund Development & Marketing strategic consultancy, etc.• Access to Incubator Organizational Program Expenses: Learning Database artistic fees, production expenses, marketing & public relations expenses, etc.
  10. 10. Your Capacity Funding Grant Your grant is distributed in 3 installments. Before a payment is sent to you, you are required to complete the following: •Payment 1 (50%) : Complete Leadership Team Meeting to review Organizational Assessment. (February 2012) •Payment 2 (25%): Submit Mid-Year Report Form. (August 2012) •Payment 3 (25%): Submit Final Report- due within 45 days after the completion of the grant term. (January 31, 2013) o If the Final Report is not submitted within 30 days of the deadline the final payment will be forfeited.
  11. 11. Mentorship MODE Peer-to-Peer Alumni Engagement Sector Network Business Learning Volunteer from ISP & in the Arts ST clients. (BVA) Patron Incubator Manager Residency Program Capacity Arts Funding Internship ($15K/year) Program ArtsManagement Database Services Incubator Mngt Program Pre- Incubator Management Capacity Funding Services ($5K-$7.5K/year)
  12. 12. Incubator Class of 2013 Current Incubator profile: • 4 to 11 years in existence • $100K to $200K budgets • 1.5 to 2.5 staff members From left to right: JJ Johnston (Classical Theatre Company), Angela Foster (InterActive Theatre Company), Rebecca French (FrentiCore), Mollie Miller (Dance Source Houston/ FrentiCore), Mauricio Campos (Brazilian Arts Foundation), Stephanie Wong (Dance Source Houston)
  13. 13. Case Study: Incubator ISP (2005) ISP (2007) ISP (2009) ISP (2011) Stabilization (‘03-’06) • Executive • Marketing • Development • Earned Income Director Director Director Generation
  14. 14. Case Study: Financial History Profile (2003 – 2011) $1,200,000 Total Revenues (TR) $1,000,000 Total Expenses (TE) $800,000 Ending Net Assets $600,000 $400,000 Earned Income (EI) $200,000 Ending Cash Balances (ECB) $- 2003 2004 2005 2006 2007 2008 2009 2010 2011 Incubator ISP Grant ISP Grant ISP Grant ISP Grant Stabilization (‘03-’06) (2005) (2007) (2009) (2011) • PT Executive • PT Marketing • PT Development • Earned Income Director Hire Director Hire Director Hire GenerationSource: IRS Form 990 Annual Return (2003-2010)
  15. 15. MODE Program Stabilization Intensive Services Incubator Pre- Incubator
  16. 16. Contacting Staff SHOULD YOU HAVE ANY QUESTIONS, CONTACT HAA P&S STAFF AT:  Jerome Vielman, Programs & Services Manager: jerome@haatx.com Direct: 713.581.6122  Richard Graber, Director of Programs & Services: richard@haatx.com Direct: 713.527.9330 ext. 136

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