Important Dates Part 1: Pre-Application: Deadline Monday - November 21, 2011 (5:00 p.m.) Part 2: Invitation for Full Application: Deadline Friday, December 16, 2011 (5:00 p.m. - not a postmark deadline) Grant Term: February 1, 2012 – January 31, 2013
Purpose of Pre-Incubator Pilot program of the Houston Arts Alliance Invest, inform, and impact the administrative capacity of arts organizations towards artistic excellence. Provides support to six (6) new and emerging non-profit arts organizations in building their organizational capacity.
General Eligibility primary mission is the production or presentation of arts and cultural programming. annual cash revenues (not including any HAA grants) are between $10,000 and $75,000. IRS tax-exempt status must have been granted at least one year prior to the grant application deadline. produced or presented arts or cultural programming open to the general public for at least one year prior to the grant application deadline. Individual artists who are structured through a local or national fiscal sponsorship at the time of deadline are eligible to apply. Refer to page 2 of the guidelines for more eligibility.
Pre-Incubator Process November 21, 2011: Reviews Pre-Applications for completeness & eligibility. Prepare documents for committee recommendation. December 2, 2011: Invitation to submit Full Application. December 16, 2011: Deadline to submit Full Application. January 2012: Panel Review Objective and knowledgeable local artists, arts professionals, arts educators and community members, whom will evaluate each application. • Review based on guidelines. • Use a 100 point system. February 2012: Committee and Board Approval Review, finalize and approve funding recommendations of the Peer Panel. Notification Letters sent.
Selection Process & Criteria Full Applications are reviewed using the following criteria weighted on a 100-point rating scale: Artistic Merit (maximum of 40 points) Achievable Goals (maximum of 20 points) Effective Leadership (maximum of 20 points) Financial Viability (maximum of 20 points) It is suggested to address these specific criteria when answering the narrative questions in your pre-application & full application.
Required MaterialsPre-Application1) 1 – 2 page narrative briefly describing the organization, its mission and activities; specific challenges it is facing and its artistic and organizational goals over the next one to two years; how the proposed grant will help the organization achieve those goals; how the organization proposes to use the funds.2) A financial statement covering the last completed fiscal year should be submitted, along with a proposed budget for the next fiscal year. *If invited to the Full Application, you must submit the 4 page form with additional supplemental materials as requested by HAA.
MODE Program • Clients receive technical funding for multi- year strategic plan and/or implementation. Stabilization • Fund award: $20,000.00 • Target Client budget size: over $750K • Target Client staff size: Staff > 3 FTE • Clients receive technical funding for multi- Intensive year strategic plan and/or implementation. Services • Fund award: $10,000 - $20,000 • Target Client budget size: $100K - $750K • Target Client staff size: 2 - 4 FTE • Clients receive residency, management Incubator services, and capacity funds for 3 years. • Fund award: $15,000/year for 3 years • Target Client budget size: $75K - $200K • Target Client staff size: 1 - 2 FTE • Clients engage in 1 Year partnership with management services & capacity funds. Pre- • Fund award: $5,000 - $7,500 Incubator • Target Client budget size: $10K - $75K • Target Client staff size: 0 - 1
Pre-Incubator Benefits Pre- Incubator Management Capacity Funding Services ($5K-$7.5K/year)• Receive Organizational Assessment Administrative Expenses: rental fees, administrative salaries, financial• Attend12 Monthly Incubator Meetings management systems, website development, on Fund Development & Marketing strategic consultancy, etc.• Access to Incubator Organizational Program Expenses: Learning Database artistic fees, production expenses, marketing & public relations expenses, etc.
Your Capacity Funding Grant Your grant is distributed in 3 installments. Before a payment is sent to you, you are required to complete the following: •Payment 1 (50%) : Complete Leadership Team Meeting to review Organizational Assessment. (February 2012) •Payment 2 (25%): Submit Mid-Year Report Form. (August 2012) •Payment 3 (25%): Submit Final Report- due within 45 days after the completion of the grant term. (January 31, 2013) o If the Final Report is not submitted within 30 days of the deadline the final payment will be forfeited.
Mentorship MODE Peer-to-Peer Alumni Engagement Sector Network Business Learning Volunteer from ISP & in the Arts ST clients. (BVA) Patron Incubator Manager Residency Program Capacity Arts Funding Internship ($15K/year) Program ArtsManagement Database Services Incubator Mngt Program Pre- Incubator Management Capacity Funding Services ($5K-$7.5K/year)
Incubator Class of 2013 Current Incubator profile: • 4 to 11 years in existence • $100K to $200K budgets • 1.5 to 2.5 staff members From left to right: JJ Johnston (Classical Theatre Company), Angela Foster (InterActive Theatre Company), Rebecca French (FrentiCore), Mollie Miller (Dance Source Houston/ FrentiCore), Mauricio Campos (Brazilian Arts Foundation), Stephanie Wong (Dance Source Houston)
Case Study: Incubator ISP (2005) ISP (2007) ISP (2009) ISP (2011) Stabilization (‘03-’06) • Executive • Marketing • Development • Earned Income Director Director Director Generation
Case Study: Financial History Profile (2003 – 2011) $1,200,000 Total Revenues (TR) $1,000,000 Total Expenses (TE) $800,000 Ending Net Assets $600,000 $400,000 Earned Income (EI) $200,000 Ending Cash Balances (ECB) $- 2003 2004 2005 2006 2007 2008 2009 2010 2011 Incubator ISP Grant ISP Grant ISP Grant ISP Grant Stabilization (‘03-’06) (2005) (2007) (2009) (2011) • PT Executive • PT Marketing • PT Development • Earned Income Director Hire Director Hire Director Hire GenerationSource: IRS Form 990 Annual Return (2003-2010)
MODE Program Stabilization Intensive Services Incubator Pre- Incubator
Contacting Staff SHOULD YOU HAVE ANY QUESTIONS, CONTACT HAA P&S STAFF AT: Jerome Vielman, Programs & Services Manager: firstname.lastname@example.org Direct: 713.581.6122 Richard Graber, Director of Programs & Services: email@example.com Direct: 713.527.9330 ext. 136