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Adding Departmental Libraries in a Shared ILS System


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A presentation given at the annual meeting of the Southeastern Innovative Users Group in 2011 describing the process of bringing non-library based departments into the use of an integrated library system shared by three institutions.

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Adding Departmental Libraries in a Shared ILS System

  1. 1. Adding Departmental Libraries In a Shared ILS System<br />June Power, MLIS<br />UNC - Pembroke<br />
  2. 2. Our Background<br />UNCP is part of a consortial III system with UNCW and FSU<br />Our current departmental libraries:<br />Music<br />Education<br />Mass Communications<br />
  3. 3. Questions to Answer When Setting Up Departmental Libraries<br />Who?<br />What?<br />When?<br />Where?<br />Why? <br />How?<br />* Note this presentation will answer these questions from a circulation rather than systems point of view. <br />
  4. 4. Who?<br />Use of the system<br /><ul><li>Librarians/staff/students? Combination?</li></ul>Item data compilation<br /><ul><li>Department or library?</li></ul>Item data system entry<br /><ul><li>Cataloging or circulation (reserves) or department?</li></ul>Training<br /><ul><li>Who needs it? Who provides it? </li></ul>Quality control<br /><ul><li>Initial and follow up</li></li></ul><li>What?<br />Locations<br />Material types<br />Loan periods<br />Fines<br />Notices<br />Holdable?<br />Bookable?<br />Renewable?<br />
  5. 5. Where<br />Physical location<br />Available and needed equipment<br />Security issues<br />Material housing decisions<br />
  6. 6. When?<br />Desired implementation date<br />Loan rule implementation time schedule<br />Time for record entry<br />Final testing<br />Training<br />
  7. 7. Why?<br />Why are we doing this?<br />What problem are we solving? <br />Is this actually useful?<br />Are we adding value?<br />Is it really worth it?<br />Is there an easier way?<br />
  8. 8. How?<br />Systems configurations<br /><ul><li>Locations
  9. 9. Item types
  10. 10. Notice Texts
  11. 11. Loan Rules
  12. 12. Loan Rule Determiner Table</li></ul>Training<br /><ul><li>Standardized
  13. 13. Regularly updated</li></ul>Documentation<br /><ul><li>Departmental Library Cooperative Agreements</li></li></ul><li>Questions? <br />Contact me anytime: <br />Email:<br />IM: junebuggin on Gmail<br />Facebook: June Power<br />Phone: 910.521.6369<br />