Using the Windows Snipping Tool and Word for screenshots

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A simple easy method to create screenshots for tutorials and userguides using a free tool and an office application.

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Using the Windows Snipping Tool and Word for screenshots

  1. 1. ContentsUsing the Windows Snipping Tool and Word .........................................................................................1to create and add screenshots................................................................................................................1to your documents/tutorials...................................................................................................................1Creating a screenshot .........................................................................................................................2Adding the screenshot to Word..........................................................................................................3Adding Arrows and Shapes .................................................................................................................4Adding Text Boxes...............................................................................................................................5
  2. 2. Creating a screenshotLook in All Programs: Accessories on your computer to find the Windows SnippingTool and then pin it to the desktop/taskbar to find it again easily.Have the webpage open where you want to take the screenshot.Click on the Windows Snipping tool.The page will go grey and a small Snipping Tool box will appearClick on New and drag the cursor around the area to be captured.Save the capture with a meaningful name to your computer so you can easily find itagain.
  3. 3. Adding the screenshot to WordGo to your Word document and click on Insert on the toolbar and then Picture
  4. 4. Browse for your file and click on Insert. Your screenshot is now on the page.Adding Arrows and ShapesGo to Insert: Shapes, click on the down arrow and choose an Arrow shape. Draw thisonto the page and then position it onto your screenshot. You can change the angleas well.
  5. 5. Adding Text BoxesTo add a Text Box with information/instructions, click on Insert: Text Box and thenclick on the small down arrow.Scroll down to Draw Text Box (under all the built in templates)Draw your box to the size you want (you can change this later) and then type yourtext into the box.Move the box into place on or next to your screenshot. The screenshot below takenfrom Moodle has an arrow and a text box positioned over it.Add Text into thebox and then movethe box into placeusing the movehandle
  6. 6. You can choose any arrows or shapes you like and change the font size and colourof the text in the boxes.This is a line This is a block arrowJulia Ault Jun 2013This is acallout

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