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Technologies To Enhance Communications

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Technolies to enhance communication with blogs wikis and podcasts

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Technologies To Enhance Communications

  1. 1. Author: Judy Beddoni Date: 25 th February 2008 Technologies to Enhance Organisation Communications " JABIT Industries " Presentation for
  2. 2. It's time to start a new project. What do you do? <ul><li>Set up a meeting with everyone involved? </li></ul><ul><li>Start a list of tasks on your personal calendar? </li></ul><ul><li>Create and email a document assigning specific people to tasks? </li></ul>
  3. 3. Typical Project Procedures
  4. 4. Communication During a Project
  5. 5. Communication During a Project
  6. 6. Communication During a Project
  7. 7. Communication During a Project
  8. 8. Communication During a Project
  9. 9. And now,everyone knows little bits and pieces and no one knows everything.
  10. 10. Businesses Must Enlist Technologies That will help them stay connected
  11. 11. Effective Communication with Blogs, Wikis and Podcasts
  12. 13. Blogs “… online journals or websites where users can commentary, links and news on upcoming events and knowledge sharing…” http://www2.blogger.com
  13. 14. Blogs <ul><li>Enable workers to share their knowledge with others </li></ul><ul><li>Keep employees or clients informed about new products and strategies </li></ul><ul><li>Foster cooperation between various departments </li></ul><ul><li>Available within the network of the company and not publicly accessible </li></ul>
  14. 15. <ul><li>A direct line of communication with employees and clients </li></ul><ul><li>Web-based & easy to use </li></ul><ul><li>Can have log in access or public for comments </li></ul><ul><li>Conversational (email-like) format </li></ul><ul><li>Date and time all entries </li></ul>Blogs as an Office Communication Tool
  15. 16. <ul><li>Used to facilitate communications and knowledge sharing with services and customers </li></ul><ul><li>Single point of contact / single source of information </li></ul><ul><li>Hosting online slide presentations </li></ul><ul><li>Business networking </li></ul><ul><li>Media events - stream audio and video </li></ul><ul><li>Archived & backed up </li></ul>
  16. 18. Wikis “… collaborative websites where users can add, edit, or delete content on certain topic, using a web browser…” http://en.wikipedia.org/wiki/Main_Page
  17. 19. Wikis <ul><li>Facilitate online teams for project management and collaboration </li></ul><ul><li>Internal communication, to allow discussion of sensitive information, or external, to foster greater sharing of ideas </li></ul><ul><li>Staff can use virtual teams to make new connections and help them expand their presence in the organisation </li></ul>
  18. 20. <ul><li>A direct line of communication with employees </li></ul><ul><li>Accessibility of documents and information through a web based browser login </li></ul><ul><li>Visible to and or editable by all staff (if permissions allow) – no one is left out </li></ul><ul><li>Archived & backed up </li></ul><ul><li>History of edits with date and time stamps </li></ul><ul><li>Ability to link to relevant pages & comments </li></ul>Wiki's as an Office Collaboration Tool
  19. 21. <ul><li>Avoid duplication and wasted effort </li></ul><ul><li>Low-cost marketing strategy </li></ul><ul><li>Improve productivity and project management </li></ul><ul><li>Project roadmap with milestones and % completion </li></ul><ul><li>Media events - stream audio and video </li></ul><ul><li>Organise, promote and share a conference </li></ul><ul><li>Descriptions / contacts/ Scope / Notes / Reference Material / Deliveries log </li></ul>
  20. 22. You could use Wikispaces Private Label <ul><li>A complete private wiki environment </li></ul><ul><li>Share confidential documents and information with all members of your company </li></ul><ul><li>Simplicity, security, and reliability </li></ul><ul><li>Perfect for getting work done </li></ul><ul><li>Reduce the number of back-and-forth e-mails, upload files </li></ul><ul><li>Create separate and secure work spaces for all the teams in your organization </li></ul>http://www.wikispaces.com/site/privatelabel/business
  21. 24. Podcasts “… audio or video content in a multimedia file can be play on handheld devices (such as an ipod) or a personal computer after being downloaded from blog or wiki…”
  22. 25. Podcasts <ul><li>Audio podcasts are produced in the MP3 audio format </li></ul><ul><li>Video podcasts are very useful when watching is important </li></ul><ul><li>Make recordings of information and upload to your wiki or blog </li></ul>
  23. 26. <ul><li>Provide internal & external communication </li></ul><ul><li>Audio content on certain topics eg progress reports, upcoming events, newsletters </li></ul><ul><li>Video content on in house training, social events, marketing services </li></ul><ul><li>Both can be downloaded and listened to or viewed at employees or customers convienience </li></ul>Podcasts as an Office Communication Tool
  24. 27. Audacity Tutorial http://www.how-to-podcast-tutorial.com/17-audacity-tutorial.htm Software - http:// audacity.sourceforge.net / Its incredibly easy to make a podcast Create Your own Podcasts
  25. 29. Communication Collaboration
  26. 31. So Compelling It Encourages Participation
  27. 33. It Makes Sense for your Organisation
  28. 35. Thank You “… for watching this presentation…”

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