Annual report 2009


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  • Interpretive workshop to discuss philosophy, Enlightenment, Rev War and Universalist ideals, personal life, Public forum to invite feedback regarding what aspects of her life audiences might like to see Book signing for her new biography Skemp may return this spring to host similar kinds of programming to address other areas of her life and home
  • Many small repairs—clean out the gutters, clean out the storm drains, replace faucets, shut off old water lines and valves, repair exterior lights, and attic fan, install 2 nd whole house dehumidifier Studies available for members to review
  • Multiple files for similar purposes 17 mailing lists Paper files not organized for several years Collections records in many places Past Perfect collections and mailing/donor systems
  • More advertising this year. Seaport Gloucester, Artscope (most visitors), Sunday Globe, other media write-ups, Cape Ann TV
  • Quick Books Pro for Non-Profits, still need new chart of accounts to flow with grant requests and reporting Grant support this year was $53, 720
  • Constant Contact, Facebook, Twitter
  • You too can become a member of a committee—Speak to one of our board members after the meeting and indicate your preference
  • Do you know anyone who might meet these qualifications?
  • Essex Lincs, arising out of public forum, lesson on how Constitution works relative to separation of church and state using Universalist and Congregational churches of Gloucester –soon posted to web site and available to Gloucester teachers
  • Need for a plan to help with cash flow, to ensure adequate resources for staffing, utilities, insurance and other operational costs
  • If we can ’t do that, then we need to explore other avenues because in the end the preservation of the house is the point. Whether or not it remains a public institution depends on your support.
  • Annual report 2009

    1. 1. Sargent-Murray-Gilman-Hough House Association Annual Meeting 2009
    2. 2. Agenda <ul><li>Annual Report </li></ul><ul><li>Treasury Report </li></ul><ul><li>1. Profit and Loss </li></ul><ul><li>2. Balance Sheet </li></ul><ul><li>3. Investment Status </li></ul><ul><li>Election of directors (Leaf, Moskal, Purser) </li></ul><ul><li>Recognition of Service </li></ul><ul><li>New Business </li></ul><ul><li>Adjourn </li></ul>
    3. 3. Sargent House Museum Annual Report 2008
    4. 4. Mission <ul><li>The mission of the Sargent House Museum is to engage the public in the life, times, writings and home of Judith Sargent Murray, pioneering advocate of women ’s education and equality. </li></ul>
    5. 5. Goals of Strategic Plan <ul><li>Reinterpret the house to reflect the new mission. </li></ul><ul><li>Preserve the building and collections in keeping with historic preservation and museum standards. </li></ul><ul><li>Build the organization ’s capacity to master operations. Build the capacity of the board by increasing its size and seeking out needed skills and expertise. </li></ul><ul><li>4. Expand and diversify the audience. </li></ul><ul><li>5. Ensure the financial stability of the organization over time. </li></ul>
    6. 6. Building the Fundamentals <ul><li>Goal 1: Interpretation: </li></ul><ul><li>Establish an intellectual foundation for interpreting Judith Sargent Murray ’s life. Introduce contemporary scholarship into the culture of the Museum. </li></ul>
    7. 7. Building the Fundamentals <ul><li>Goal 2: Preserve the building and the </li></ul><ul><li> collections. </li></ul><ul><li>Secure Conservation Assessments of both the building and the collections. </li></ul><ul><li>Follow the recommendations in each report, beginning with high priority items and working toward low priority items. </li></ul><ul><li>Inventory the entire collection. Photograph all objects and all rooms. Digitize all collections records. </li></ul>
    8. 8. Building the Fundamentals <ul><li>Goal 3: </li></ul><ul><li>Build the organization ’s capacity to master operations. Build the capacity of the board by seeking out needed skills and expertise. </li></ul><ul><li>Operations: </li></ul><ul><li>Organize all digital and paper records according to master system. Acquire standard data base (Past Perfect). Compile master data base of all membership, mailing and donor information. </li></ul><ul><li>Board: </li></ul><ul><li>Develop and approve strategic plan. </li></ul><ul><li>Develop and approve appropriate policies and procedures. </li></ul><ul><li>Secure qualified and experienced treasurer. </li></ul>
    9. 9. Building the Fundamentals <ul><li>Goal 4: </li></ul><ul><li>Expand and diversify the audience. </li></ul><ul><li>Visitation up 300% as a result of new advertising. </li></ul><ul><li>Sargent House named one of ten “North Stars” of Boston. </li></ul>
    10. 10. Building the Fundamentals <ul><li>Goal 5: </li></ul><ul><li>Ensure financial stability. </li></ul><ul><li>Transfer books to digital non-profit accounting system. </li></ul><ul><li>Eliminate withdrawal of funds from savings and eliminate decades-old budget deficit. </li></ul><ul><li>Review investment firms and current investments in light of recession. </li></ul><ul><li>Increase support and earned revenue. </li></ul>
    11. 11. Next Steps <ul><li>Goal 1: Interpretation </li></ul><ul><li>CD version of all JSM letters </li></ul><ul><li>$175 per roll –10 rolls </li></ul><ul><li>Total $1750 </li></ul>
    12. 12. Next Steps <ul><li>Goal 2: Preservation Building </li></ul><ul><li>Repair and paint house exterior and </li></ul><ul><li>fence (Masonry, carpentry, etc.) </li></ul><ul><li>Cost: $100-$150K </li></ul><ul><li>Funds in Hand: $45K </li></ul><ul><li>Secure adequate funds to complete </li></ul><ul><li>project. </li></ul><ul><li>Prepare NHL application. </li></ul>
    13. 13. Next Steps <ul><li>Goal 2: Preserve collections. </li></ul><ul><li>Review and revise collections </li></ul><ul><li>policies. </li></ul><ul><li>Identify items </li></ul><ul><li>for acquisition and deaccessioning. </li></ul>
    14. 14. Next Steps <ul><li>Goal 3: Master operations. </li></ul><ul><li>Complete data bases. Continue to </li></ul><ul><li>gather email addresses to allow for </li></ul><ul><li>reduced mailing costs . Increase </li></ul><ul><li>communications through social </li></ul><ul><li>networking. </li></ul>
    15. 15. Next Steps <ul><li>Goal 3: Expand the board and its capacity to govern effectively. </li></ul><ul><li> Add at least two new members to each board committee. </li></ul><ul><li>Program </li></ul><ul><li>Collections </li></ul><ul><li>Development (including membership, events) </li></ul><ul><li>Communications (including marketing, public relations, </li></ul><ul><li>publications, web) </li></ul><ul><li>Buildings and Grounds </li></ul><ul><li>Governance (including Nominating, Ethics, Evaluation) </li></ul><ul><li>Finance and Investments </li></ul>
    16. 16. Next Steps <ul><li>Goal 3: Expand and diversify the board. </li></ul><ul><li>Recruit non-profit attorney, marketing, public relations and web professionals and architect. Appoint at least five new board members this year. </li></ul>
    17. 17. Next Steps <ul><li>Goal 4: Expand and diversify audience. </li></ul><ul><li>Develop additional programs for </li></ul><ul><li>teachers. </li></ul>
    18. 18. Next Steps <ul><li>Goal 5: Ensure financial stability. </li></ul><ul><li>Host a business roundtable to develop new ideas for earned income. Develop new products. Expand sales. Develop a </li></ul><ul><li>business plan. AND/OR </li></ul>
    19. 19. Next Steps <ul><li>Goal 5: Ensure financial stability. </li></ul><ul><li>Examine possible ways to </li></ul><ul><li>collaborate or merge. Consider </li></ul><ul><li>alternative uses. </li></ul>
    20. 20. The Main Thing <ul><li>We need to focus on the main thing and then we need to be sure that the main thing is the main thing. </li></ul>
    21. 21. Sargent ’s Daughters <ul><li>Income $855 </li></ul><ul><li>tickets, books, contribution </li></ul><ul><li>Expense </li></ul><ul><li>printing, mailing, purchase books </li></ul><ul><li>$1010 </li></ul>
    22. 22. Committee Responsibilities <ul><li>Governance: </li></ul><ul><li>Recruiting and nominating new board members; annual review of By-Laws, recommendations regarding By-Law questions and matters of ethics, evaluation of board performance </li></ul><ul><li>Finalize policy regarding board responsibilities </li></ul>
    23. 23. Finance <ul><li>Development and tracking of annual budget </li></ul><ul><li>Recommendations to improve cash flow </li></ul><ul><li>Recommendations regarding insurance </li></ul><ul><li>Review of monthly P and L statement </li></ul><ul><li>Review of auditor ’s compilation report </li></ul><ul><li>Review of monthly investment statements and investment strategies </li></ul><ul><li>Development investment policy </li></ul>
    24. 24. Development <ul><li>Final responsibility for fundraising events </li></ul><ul><li>Final responsibility for membership drive </li></ul><ul><li>Develops new strategies and programs for raising adequate resources to carry out mission </li></ul>
    25. 25. Collections <ul><li>Review and revise collections policies </li></ul><ul><li>Initiate review of collections for acquisition and deaccessioning </li></ul><ul><li>Ensures that collections records and other data are maintained and kept up to date </li></ul><ul><li>Provides recommendations regarding loans </li></ul><ul><li>Develops plan to address Conservation report recommendations </li></ul>
    26. 26. Communications <ul><li>Secures resources and personnel to address publicity needs for each program and events </li></ul><ul><li>Provides recommendations regarding marketing and publicity </li></ul><ul><li>Secures resources and personnel to maintain web site </li></ul><ul><li>Works with other committees to develop semi-annual Dolphin </li></ul><ul><li>Works with other committees to develop other publications </li></ul>
    27. 27. Buildings and Grounds <ul><li>Ensures that all tasks of annual maintenance plan are carried out-may mean arranging for them, being at house to see that they are done </li></ul><ul><li>Will provide oversight of exterior repair and paint job, and of fence restoration </li></ul><ul><li>Ensures that all tasks of grounds maintenance are carried out </li></ul><ul><li>Oversees gardening </li></ul>