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Gs of tx ok plains staff meeting presentation 2012 part 2

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Part 2 of the SUCC training

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Gs of tx ok plains staff meeting presentation 2012 part 2

  1. 1. Marketing tools to boost your sales!
  2. 2. Always set GoalsBe sure to have aParent MeetingCommunicatethroughout the saleDo have Booth Sales
  3. 3. MM $2.5 $1.5 $1.0 $0.5 $0This material has been prepared by Interbake Foods solely for the internal use of customer and contains confidential and trade secret information. The use,dissemination or copying of all or part of this material by any other party is strictly prohibited and is subject to the economic espionage act of 1996.
  4. 4. America’s Best Cookies!Thanks-A- Shortbread Thin Mints Peanut Butter Patties® Caramel deLites® Peanut Butter Sandwich
  5. 5. Volunteer Guides by Program Level
  6. 6. Completeonlinecookieexperiencefor girls!
  7. 7. Before the Sale Where do I get information on troops that willparticipate? What materials will troops need to make the salesuccessful? How will I set up for delivery day? Reserve your delivery location Seek Volunteers Recheck delivery location and volunteers the week of delivery Assign Volunteers Tasks
  8. 8. Action: T=Troop C=Cupboard B= BankTroop is checked as Active D=Delivery Station Double check that the information is correct Check or change Contact and email information
  9. 9. Cookies 2012Inventory Management for theService Unit Cookie Chair.
  10. 10. Why and how do we manage inventory?Who owns the cookies in your ServiceUnit?Assisting New Troops with Initial Orders.Assisting existing Troops with InitialOrders.Planning for Service Unit Cupboard.Troop planning for first two weekends onCookie Orders
  11. 11. How do SU Goals Relate to Inventory Management?Why are you the Service Unit Cookie Chair?No really Why?Inventory management (YOU!!) Sales increase +10% over End of sale inventory return less than 1.5% of total inventory picked up throughout sale
  12. 12. Step 1: Initial Orders From TroopsTroop Initial Orders are due to SU Cookie Chair 12/5 Distribute Last Year sales numbers to troops by your November Service Unit Meetings Initial Orders must be input by Troops into SNAP  Cookies Now! at the Fort Worth Zoo  2 Week booth sale supply  New Troop Guidance
  13. 13. Cookies Now! At the Fort Worth ZooChanges to Cookies Now! at the Fort Worth Zoo: 4 Cases of Thin Mints 2 Cases of Caramel deLites 2 Cases of Peanut Butter Patties 1 Case of Lemonades 1 Case of Peanut butter Sandwiches 1 Case Shortbreads 1 Case of Thanks-A-Lot No Shout Outs will be given out at Cookies Now!TOTAL of 12 Cases given this year!!Last Date for Cookies Now! Money MUST be turned in or cookies exchanged orreturned by January 17th.
  14. 14. New Troop Ordering Suggestion would be the following: 24 boxes of Thin Mints 12 boxes of Caramel deLites 12 boxes of Peanut Butter Patties 6 boxes of Lemonades 6 boxes of Peanut butter Sandwiches 6 boxes Shortbreads 6 boxes of Thanks-A-Lot 3 boxes of Shout Outs TOTAL of 75 Boxes for their initial o
  15. 15. SNAP Troop Initial Order Under Cookies select Initial Order Cases at the bottom. They will need to not
  16. 16. Step 2: Initial Orders from Service Units SU Initial Orders are due to Council 12/8 Tools: ABC Cookie Calculator You will need the following: SNAP Troop Initial Orders input into SNAP Input cupboard order (finalized by council) Number of Girls going to Cookies Now! Last Years Troop sales
  17. 17. Step 3: Inventory Management Throughout the SalePlanning For EVERYTHING!!!! Troop reorders / Booth Sale requests Difference Booth Sale dates/times at least 2 weeks in advance Troop reorders to SU no later than 7 PM Sunday(suggested). SU Cookie needs SU reorders to council by 9:00- 10:00 PM Sunday (no exception).Communication Within your SU
  18. 18. Weekly Inventory Counts and Reorder Form Service Unit Cookie Chair Inventory Report & Cookie Request Form Sundays Due To: Judy Treacy jtreacy@gs-top.org Date: 01/16/11 Instructions: Due Date: 11:59 PM Each Sunday during the sale 1. Fill in all "Pink" Cells All Blue cells will autopopulate Service Unit Number: Contact Person: Phone: E-mail: Please complete form in full. E-mail requests (send as attachment) to Judy Treacy by 9:00 PM! # of Shout Dates booths TAL Outs LEM Short Brd TM PBP CD PBS Totals Monday SundayCurrent SU Cupboard Inventory(in Packages) 01/10/11 01/16/11 0* Zoo Returns through 01/16 * This line is only used during(In Packages) 01/10/11 01/16/11 0 the first two weeksTotal Inventory (Lines 13+14)(In Packages) 01/10/11 01/16/11 0 0 0 0 0 0 0 0 0Packages needed to fill trooporders (In Packages) 01/10/11 01/16/11 0Upcoming Weeks Booth SalesRequest (In Packages) 01/17/11 01/23/11 0Difference Current Inventory VS. Positive Number: You will have this many packagesNeeded Inventory (In Packages) 01/10/11 01/16/11 0 0 0 0 0 0 0 0 0 left after fulfilling orders.Case Conversion 0 0 0 0 0 0 0 0 0 Negative Number: You are short packages.Total Council Request (In Cases) 01/17/11 01/23/11 0Following Weeks Booth Sales (InPackages) 01/24/11 01/30/11 0 Lines 24-27 will help council project whatAdditional Weeks Give Dates (In needs to be ordered in the coming weeks.Packages) 01/31/11 02/06/11 0 Please provide this information even if it isAdditional Weeks Give Dates (In an estimate. The council will not hold youPackages) 02/07/11 02/13/11 0 to these numbers.Additional Weeks Give Dates (InPackages) 02/14/11 02/20/11 0
  19. 19. It all comes down to:
  20. 20. Step 4: Inventory Management at the end of the SaleFinal 3 weeks planning Mottos: Take it or Leave It!! I Like to Move It, Move It!!
  21. 21. Cookie Now! at the Fort Worth Zoo Each girl will receive: 4 cases of Thin Mints; and 2 cases of Caramel deLites; and 2 cases of Peanut Butter PattiesJanuary 7, 2012 1 cases of all other flavors except• General Public 10-4 Shout Outs!• FASTPASS opens at 9 The total for each girl is 12 cases with a special line No substitutions throughout the day All Cookies Now! Money MUST be turned in or cookies exchanged or returned by January 17th.
  22. 22. Cookie Now! at the Fort Worth ZooSpecial Zoo Rates - please promote to your troops to purchase ticketsstarting in December in the Retail Shops.Tickets purchased are good for any day in the month of January
  23. 23. New Regional Top Cookie Sellers Regional Top Sellers will be award to three girls in the Fort Worth Region. Will receive their choice of: A family four pack of tickets for a day at Six Flags over Texas A family four pack of tickets for a day at Hurricane Harbor E-reader Other options may be available at a later date Three Top Council Sellers A Council Top Seller cannot be a Regional Top Seller
  24. 24. Project Troop to TroopCustomers sponsor packages of Girl 2011 Project Troop to Troop FactsScout Cookies that are sent to our men Over 26,000 packages of Girl Scout Cookies wereand women in uniform. sponsored in GS-TOP. The cookies were delivered by nonprofit agencies to servicemen and women stateside and overseas. Cookies have been distributed to the following organization throughout the council: Airborne Angels Cannon Air Force Base Dyess Air Force Base Helping our Heroes Socks for Soldiers Sheppard Air Force Base USO welcomed home military personnel at DFW Airport VFW
  25. 25. Initial Delivery DayHow many cookies will you need?Where will you get that information?Who will help on Delivery Day?Working with troops on that day.Delivery Day pick up is for initial orders and not additional cookies to be picked up.Service Unit Cupboard Hours of operation Busiest days for cupboards are Thursday to Sunday evening
  26. 26. Types of Receipts
  27. 27. During the SaleReview Procedures for additional cookie pick upWhy we do not deviate from these procedures?Count, count and recount Keeping up withproductWhere do we get additional product Other Service Units Council Weekly inventory counts and reorders due to Judy by 9 to 10 PM on Sunday evening via email
  28. 28. Deposit Slips Troop Date of Number DepositElectronic StampBank has stampedthe date time andamount directlyonto the depositslips. ORIf the bank gives youa separate deposit Depositreceipt that also Totalsneeds to be turned Number ofin with the deposit checksslip for validation. deposited
  29. 29. End of SaleWhen should we close the Service Unit Cupboard?Organize Troop Sale informationSchedule times for turning in of troop paperworkKeep record of Project Troop to Troop Cookies Virtual Cookies are cookies that the council surplus Actual Cookies are cookies that the troops will deliveryCollect bank deposit stampsSchedule time with Regional Office to turn in finalpaperwork
  30. 30. Outstanding Balances and CollectionsDifference between Girl/Parent and TroopDelinquencyNew procedures: Series of 3 letters will be sent out approximately every 30 days (Need Receipts and deposit slips for proof of payment, electronic stamped) 1st 2nd letter repeat of previous letter giving them another 30 days. 3rd letter is from the CFAO of GS-TOP stating they are going to collection and will affect their credit history. Payment plan can be set up to cover 3 months of installments, if they miss a payment then it is sent directly to collections.
  31. 31. New Outstanding Balance

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