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Présentation Gestion Electronique de Documents (Alfresco)

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Brève présentation de ce que c'est qu'un système de gestion électronique de documents

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Présentation Gestion Electronique de Documents (Alfresco)

  1. 1. Great Lakes ConsultingPrésentation d’un système de Gestion Électronique et d’Archivage de Documents (GED) etDémonstration de la solution déployée Assemblée Nationale du Burundi Mardi 20 novembre 2012, 09h-10h 09h- BP 3388 Buja - Tél. : +257 22 27 67 46 - Email : cepglconsulting@gmail.com – http://glc.eu5.org
  2. 2. Plan de la présentationQuest-Quest-ce que la GED ?Les faitsBénéfices d’une GED dans une administrationLa problématique du partage WindowsChoix du système installéQuelques référencesPrincipaux modes d’accès aux documentsDifférents rôles dans le systèmeOpérations possibles sur les documentsDémonstrationBP 3388 Buja - Tél. : +257 22 27 67 46 - Email : cepglconsulting@gmail.com – http://glc.eu5.org
  3. 3. Quest- Quest-ce que la GED ?Outil logiciel qui permet de gérer lensemble des documents dune entreprise. Capture, Publication, Stockage, Gestion, Archivage. BP 3388 Buja - Tél. : +257 22 27 67 46 - Email : cepglconsulting@gmail.com – http://glc.eu5.org
  4. 4. Les faits90% de l’information estsous forme papierLe papier est inflexible !!!Trop d’information “tue”l’informationComment classer ?Où chercher ? BP 3388 Buja - Tél. : +257 22 27 67 46 - Email : cepglconsulting@gmail.com – http://glc.eu5.org
  5. 5. Bénéfices de la GEDComparatif sur les coûts pour une entreprise de 5 salariés qui travaillent 25 jours par Organisation GED mois au Burundi avec une moyenne de salaire de 700.000 Fbu papier Comparatif sur le coût des recherches Chaque employé recherche chaque jour 20 docs 20 docs Durée moyenne des recherches 3 mn 0,5 mn Temps de recherche/jour/employé 60 mn 10 mn Temps de recherche/jour 5 heures 50 mn Coût quotidien (salaire horaire de 5 000 BIF) 25 000 BIF 4 167 BIF Coût mensuel pour 5 salariés 125 000 BIF 20 830 BIF Gain financier avec la GED 104 170 BIF Comparatif sur le coût de stockage Chaque employé sauvegarde chaque jour 20 docs 20 docs Durée moyenne de sauvegarde par document 0,5 mn 0,5 mn Temps de sauvegarde/jour/employé 10 mn 10 mn Chaque employé classe chaque jour 20 docs 20 docs Durée moyenne de classement par document 3 mn 0,5 mn Temps de classement/jour/employé 60 mn 10 mn Temps de sauvegarde+classement/jour/employé 70 mn 20 mn Temps total pour 5 employés 5 heures 50 mn 1 heure 40 mn Coût quotidien (salaire horaire de 5000 BIF) 29 167 BIF 8 333 BIF Coût mensuel pour 5 salariés 145 835 BIF 41 666 BIF Gain financier avec la GED 104 169 BIF BP 3388 Buja - Tél. : +257 22 27 67 46 - Email : cepglconsulting@gmail.com – http://glc.eu5.org
  6. 6. La problématique avec le partage WindowsPas de sécurité rattachée aux documentsNécessité dimplémenter un standard de nommagePerte de temps lors des recherchesPas de gestion des versions => les documents onttendance à être dupliqués et à se retrouver à desendroits différentsPas de workflows dapprobation => il y a le risquede voir des documents supprimés ou publiésaccidentellementPas adapté à la numérisation BP 3388 Buja - Tél. : +257 22 27 67 46 - Email : cepglconsulting@gmail.com – http://glc.eu5.org
  7. 7. Le choix du système installéUn système pour organiser et faciliter la créationcollaborative de documents, ou de tout type de contenuLa capacité à effectuer le suivi du contenu durant toutson cycle de vie, et conserver la liste des changementseffectués par tous les utilisateurs.Le partage de contenu, la sécurité, la gestion de version,la gestion du cycle de vie, les circuits de validation, lacollaboration, la notification par mail, les tableaux debordAccès – Client Web Alfresco, FTP, WebDAV, CIFS(partage réseau), NFS – Aucune installation sur le posteclient. BP 3388 Buja - Tél. : +257 22 27 67 46 - Email : cepglconsulting@gmail.com – http://glc.eu5.org
  8. 8. Quelques utilisateurs du systèmeBP 3388 Buja - Tél. : +257 22 27 67 46 - Email : cepglconsulting@gmail.com – http://glc.eu5.org
  9. 9. Opérations possibles sur les documentsOpérations standards (créer, copier, coller,déplacer, supprimer, etc.)Prise et relâchement de verrou (Check in/checkout)Gestion de versionsIndexage et recherches intelligentesTransformation de contenu (ex : générationautomatique de pdfs) BP 3388 Buja - Tél. : +257 22 27 67 46 - Email : cepglconsulting@gmail.com – http://glc.eu5.org
  10. 10. Mode daccès aux documentsVia le navigateur web (HTTP)Via un disque dur monte en réseau : CIFS(Common Internet File System)Via Webdav (Web-Based Distributed Authoring and Web-Versioning) - http://serveur:8080/alfresco/webdavVia FTP (File Transfer Protocol) BP 3388 Buja - Tél. : +257 22 27 67 46 - Email : cepglconsulting@gmail.com – http://glc.eu5.org
  11. 11. Les différents rôles dans le système Lecteur Éditeur Contributeur Collaborateur Coordinateur PropriétaireBP 3388 Buja - Tél. : +257 22 27 67 46 - Email : cepglconsulting@gmail.com – http://glc.eu5.org
  12. 12. Merci pour votre attention!!!Passons à la… … démonstration ! BP 3388 Buja - Tél. : +257 22 27 67 46 - Email : cepglconsulting@gmail.com – http://glc.eu5.org

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