xDefenders,  information   security division of Synergy Global Solutions <ul><li>Jeff Thon, VP </li></ul><ul><li>585-385-2...
Business Issues  – Mail Archiving <ul><li>We have come a long way baby, eMail is mission critical.  A critical business re...
Landscape  – Mail Archiving <ul><li>School Board Presidents need these records to support personnel, student, parent issue...
Regulatory Compliance <ul><li>Sarbanes-Oxley (SOX) for Public Companies </li></ul><ul><li>Sarbanes-Oxley for Privates (wan...
E-Discovery <ul><li>Lack of a proper email archive system means that information can be difficult and costly to locate, re...
Storage Management and Productivity <ul><li>Issues of Bandwidth, Storage, Performance and Compliance come into play.  </li...
Technical Issues  – Mail Archiving <ul><li>Can your mail server “journal” inside the box to a second disk or outside the b...
Archived eMail  - Options <ul><li>Hosted Services ( Global Relay, xDefenders ) or Managed Appliances on-site or Software-O...
MailArchive  – software and support <ul><li>Remotely managed and monitored appliance from xDefenders </li></ul><ul><li>Sea...
MailArchive  – hardware appliance <ul><li>Scalable, Rackable HP server appliance </li></ul><ul><li>Secure Linux OS </li></...
Archive Summary <ul><li>MailArchive  solves the problem of compliance for long-term retention of email, at an affordable p...
Questions ??? <ul><li>Thanks for your time !! </li></ul>
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eMail Archiving - Issues and Options

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Business Issues, Technical Issues, Affordable and Advanced options available

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eMail Archiving - Issues and Options

  1. 1. xDefenders, information security division of Synergy Global Solutions <ul><li>Jeff Thon, VP </li></ul><ul><li>585-385-2770 </li></ul><ul><li>[email_address] </li></ul><ul><li>Ann Marie Frink and Shawn Campbell of Synergy Education Marketing </li></ul><ul><li>[email_address] 315-430-7097 </li></ul><ul><li>[email_address] 585-758-7217 </li></ul><ul><li>www.synergy.gs </li></ul>
  2. 2. Business Issues – Mail Archiving <ul><li>We have come a long way baby, eMail is mission critical. A critical business record, now! Every organization is affected. </li></ul><ul><li>Business records must be protected at all times from unauthorized tampering and deletion. They must be readily available to serve the US Courts and other entities. </li></ul><ul><li>It is the obligation of Management to preserve, protect and produce business (email+) records. </li></ul>
  3. 3. Landscape – Mail Archiving <ul><li>School Board Presidents need these records to support personnel, student, parent issues </li></ul><ul><li>Lawyers need this reliable information to build or defend their case </li></ul><ul><li>Human Resource Managers need to enforce policy and protect the organization </li></ul><ul><li>I/T managers want an “archive” so they do not have to search through piles of back-up tapes </li></ul>
  4. 4. Regulatory Compliance <ul><li>Sarbanes-Oxley (SOX) for Public Companies </li></ul><ul><li>Sarbanes-Oxley for Privates (wannabe Public) </li></ul><ul><li>SEC Rule 17a for Stock & Bond Traders </li></ul><ul><li>HIPAA for medical records & patient history </li></ul><ul><li>Freedom of Information Act for Govt. Agencies </li></ul><ul><li>Federal Rules of Civil Procedure (FRCP) Rule 26 applies to Education and Commercial entities - “Duty of Disclosure” (see article) </li></ul>
  5. 5. E-Discovery <ul><li>Lack of a proper email archive system means that information can be difficult and costly to locate, resulting in Court fines and delays in settlements. </li></ul><ul><li>Auditors, Regulators, Judges demand information quickly, meaning that secure, complete search and retrieval capability is needed. </li></ul><ul><li>You have 21 days to declare and 99 days to turn this information around. </li></ul>
  6. 6. Storage Management and Productivity <ul><li>Issues of Bandwidth, Storage, Performance and Compliance come into play. </li></ul><ul><li>Mail Servers have constraints and limits </li></ul><ul><li>Mail Servers should process mail quickly and efficiently and not have to deal (largely) with Spam, Virus, Archiving, etc. processing </li></ul><ul><li>Archives are designed for fast search, retrieval, message consolidation and (somewhat) D/R. </li></ul>
  7. 7. Technical Issues – Mail Archiving <ul><li>Can your mail server “journal” inside the box to a second disk or outside the box to other IP address? </li></ul><ul><li>You way need an IMAP client (pull) or Trusted Agent (middleware) to control copies into archive. </li></ul><ul><li>How big is your current mail store and how big will it be in 7 years? </li></ul><ul><li>Do you want User Features and Functionality or do you want central, secure compliance? </li></ul><ul><li>Budget? Manageability? </li></ul>
  8. 8. Archived eMail - Options <ul><li>Hosted Services ( Global Relay, xDefenders ) or Managed Appliances on-site or Software-Only </li></ul><ul><li>MailArchive – affordable, secure central appliance </li></ul><ul><li>MailMeter – simple, affordable software </li></ul><ul><li>Symantec Enterprise Vault – Gartner's “magic quadrant” (4 th year) solution for advanced users and multiple applications </li></ul>
  9. 9. MailArchive – software and support <ul><li>Remotely managed and monitored appliance from xDefenders </li></ul><ul><li>Search and Retrieve by “To, From, Date, Subject”, partial text searching </li></ul><ul><li>Automatic consolidation of duplicate messages </li></ul><ul><li>Automatic notification if 50-60-70-80% Full </li></ul><ul><li>Built-in Firewall and Access Controls for Central Administration and Central Security Policy </li></ul>
  10. 10. MailArchive – hardware appliance <ul><li>Scalable, Rackable HP server appliance </li></ul><ul><li>Secure Linux OS </li></ul><ul><li>Up to 3.75 TB on-line storage </li></ul><ul><li>Up to 12 mirrored disks, 750 GB, buy what you need today, easily upgradeable </li></ul><ul><li>Disk Trays – hardware RAID plus 15 disks </li></ul><ul><li>Writable DVD for archiving or copies </li></ul><ul><li>Can be located off-site or Hosted, a D/R advantage </li></ul>
  11. 11. Archive Summary <ul><li>MailArchive solves the problem of compliance for long-term retention of email, at an affordable price. xDefenders provides the design, deploy, manage, monitor and maintain services. </li></ul><ul><li>Enterprise Vault is available for advanced archive application and larger budgets. PST migration, end user-controls, off-loading of Exchange, Full-text search, IM, Sharepoint </li></ul>
  12. 12. Questions ??? <ul><li>Thanks for your time !! </li></ul>

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