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Manage how people use your SharePoint Online


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Manage how people use your SharePoint Online.
Sri Lanka IT Pro Forum Meetup – December 2017

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Manage how people use your SharePoint Online

  1. 1. Manage how people use your SharePoint Online
  2. 2. • SharePoint Permissions management • SharePoint Permission • Manage External Sharing • Manage Site Creation • Manage site collection storage limits • SharePoint Lists and Libraries experience • Check-in Checkout before editing • Release preferences • Auditing / Activity Alerts • All based on real scenarios and solutions from training sessions Agenda
  3. 3. • The confidentiality and privacy of your organization’s mission-critical information rests on how secure you make your site. • Granting and restricting access to your site is called managing permissions SharePoint Permissions management
  4. 4. • Principle of Least Privilege: Give people the lowest permission levels they need to perform their assigned tasks. • Give people access by adding them to standard, default groups. • Use permissions inheritance to create a clean, easy-to- visualize hierarchy. Best practices
  5. 5. • There are predefined default permission levels. • By design, all the sites and site content in a collection inherit the permissions settings of the root or top-level site. SharePoint Permission Levels
  6. 6. • We can • add new permission level choosing the permissions, • create group • and assign users. • All items are security trimmed, Search will not find the items that you do not have the permission to see. SharePoint Permission
  7. 7. • External sharing features of SharePoint Online to share content with people outside your organization • External sharing is controlled at both the tenant level (global settings that affect all of SharePoint Online) and the site collection level. • Site collection level restriction should be always more than the tenant level restriction. Manage External Sharing
  8. 8. • Don’t allow sharing outside your organization • Allow sharing only with the external users that already exist in your organization’s directory • Allow users to invite and share with authenticated external users • Allow sharing to authenticated external users and using anonymous access External Sharing Options
  9. 9. Display the Create site command on the SharePoint Home page so users can create new sites in the location you specify. Manage Site Creation
  10. 10. • This allows or prevents users from creating site pages in team sites. Creation on Site Pages in Teams Site
  11. 11. • Storage for organization: 1 TB (plus 0.5 GB per license purchased – Depending on the license) • Storage for site collections: 25TB by default • No need to split up storage space or reallocate space based on usage. That's all handled automatically. Manage site collection storage limits
  12. 12. When you do, SharePoint Online disregards any existing limits you previously set on your site collections and reset them all to 1 TB. Pooled Storage Model
  13. 13. SharePoint Lists and Libraries experience Classic Experience • Usual user experience from SharePoint 2013. Modern Experience • Faster, displays better in mobile browsers, and is easier to use
  14. 14. • Some organizations establish a requirement that files must be checked out before they can be edited. • Prevents multiple users from overwriting one another’s changes to files and provides a clear version history when versioning is enabled on the files. Check-in Checkout before editing
  15. 15. Choose how your organization gets new features and service updates from Office 365. Release preferences
  16. 16. Create an activity alert that will send you an email notification when specific users perform specific activities in Office 365. Activity Alerts under Security & Compliance
  17. 17. Questions and Answers
  18. 18. Thank You www.Suhail.Cloud @SuhailCloud