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SACS Readiness Week: Student Affairs & Services


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SACS Readiness Week: Student Affairs & Services

  1. 1. <ul><li>SACS Awareness Day </li></ul><ul><li>Subcommittee on Student Affairs & Services </li></ul><ul><li>Thomas Calhoun & Evelyn Leggette </li></ul><ul><li>Co-Chairs </li></ul><ul><li>January 22, 2010 </li></ul>
  2. 2. Subcommittee Members <ul><li>Abby Sharpe (OAA) </li></ul><ul><li>Alfred B. Jackson (Registrar) </li></ul><ul><li>Debra A. Buchanan (OAA) </li></ul><ul><li>Della R. Posey (OAA) </li></ul><ul><li>Marcus A. Chanay (OAASL) </li></ul>
  3. 3. 2.6 Standard Continuous Operation The institution is in operation and has students enrolled in degree programs. JSU is in Compliance Narrative Jackson State University (JSU) has been in continuous operation since 1877 and has students currently enrolled in both undergraduate and graduate programs. http:// (102.03.) (http:// /universities) At present, JSU is authorized to award degrees in 93 programs – 42 bachelor’s, 37 master’s, and 11 doctoral. The degree programs are housed in six colleges: Business; Education and Human Development; Liberal Arts; Lifelong Learning; Public Service; Science, Engineering, and Technology. ( http:// =51 .) ( http:// .) The Office of Institutional Research and Planning validates enrollment at JSU. The total enrollment for the fall 2007 semester was 6,823 undergraduate students and 1,875 graduate students. The Enrollment Data by college is presented in a table that contains the number of student majors in each degree program for the fall semesters of 2004, 2005, 2006, 2007, and 2008. Office of Institutional Research/Enrollment Profile. Documentation: Office of Institutional Research/Enrollment Profile http:// =51
  4. 4. 2.7.1 Standard Program Length Undergraduate and Graduate Catalogs) The institution offers one or more degree programs based on at least 60 semester credit hours or the equivalent at the associate level; at least 120 semester credit hours or the equivalent at the baccalaureate level; or at least 30 semester credit hours or the equivalent at the post-baccalaureate, graduate, or professional level. The institution provides a written justification and rationale from program equivalency. <ul><li>JSU is in compliance </li></ul><ul><li>Jackson State University is authorized by the Board of Trustees of Mississippi Institutions of Higher </li></ul><ul><li>Learning to offer degree programs at the baccalaureate, master’s, specialist, and doctorate levels. </li></ul><ul><li>( http:// .) </li></ul><ul><li>( http:// ) (102.03.) </li></ul><ul><li>http:// (511). All undergraduate degree </li></ul><ul><li>programs must consist of between 120 and 128 semester hours. Undergraduate Catalog </li></ul><ul><li>( Master’s level programs require a minimum of 30 semester </li></ul><ul><li>hours, but often consist of more hours depending on the option thestudent selects — thesis or non-thesis. Completion </li></ul><ul><li>requirements at the doctoral level vary by degree program. Graduate Catalog </li></ul><ul><li>( </li></ul><ul><li>Documentation: </li></ul><ul><li>Undergraduate Catalog ( </li></ul><ul><li>Graduate Catalog ( </li></ul>
  5. 5. 2.7.2 Standard Program Content Catalogs) The institution offers degree programs that embody a coherent course of study that is compatible with its stated purpose and is based upon fields of study appropriate to higher education. <ul><li>JSU is in compliance </li></ul><ul><li>The degree programs offered by Jackson State University, (designated by the State Legislature as Mississippi’s Urban University), are consistent with </li></ul><ul><li>the mission of the University — </li></ul><ul><li>… to instruct a largely urbanized student body drawn from the state, and from many parts of the nation and the world; to conduct research aimed at solving urban problems; and, to provide educational services, including technical assistance, workshops, training programs and both degree and non-degree offerings, which allow the university to extend its human, cultural and physical resources into the surrounding urban community.” ( ( </li></ul><ul><li>Documentation: </li></ul><ul><li>JSU Catalogs ( ( </li></ul><ul><li>Jackson State University provides its students educational opportunities based on general, liberal, scientific, and professional studies and prepares </li></ul><ul><li>them to initiate careers that make intellectual, cultural, social and economic contributions to society. </li></ul>
  6. 6. 2.7.2 continued Supporting Documents <ul><li>JSU is in compliance </li></ul><ul><li> - Jackson State University Undergraduate Catalog, Degree Requirements Page 72 </li></ul><ul><ul><li>Jackson State University Undergraduate Catalog, Pages 72-73 </li></ul></ul><ul><ul><li>Minimum Number of Hours to Graduate by Program AY 2007-2009 Page 74 </li></ul></ul><ul><ul><li>Jackson State University Sample BA History Degree Plan Showing Core Requirements Page 130 </li></ul></ul><ul><ul><li>Jackson State University Sample Bachelor of Music Education: Music Education Plan Showing Core Requirements Page 136-137. </li></ul></ul><ul><ul><li>Board of Trustees Institutions of Higher Learning State of Mississippi Polices and Bylaws (Amended through April 16, 2008) 512. </li></ul></ul><ul><ul><li>Document appointing the General Education Core Curriculum Committee </li></ul></ul><ul><ul><li>Jackson State University Printed Schedule of Classes Fall 2008 </li></ul></ul><ul><ul><li>Jackson State University On-line Schedule of Classes Fall 2008 </li></ul></ul><ul><ul><li>Board of Trustees Institutions of Higher Learning State of Mississippi Polices and Bylaws (Amended through April 16, 2008) 601.0201 </li></ul></ul><ul><ul><li>Revising the Core II Curriculum 1999 </li></ul></ul><ul><ul><li>Articulation Agreement between the Mississippi Board Of Trustees of State Institutions of Higher Learning and the Mississippi State Board For Community and Junior Colleges (Revised June 2007) </li></ul></ul>
  7. 7. 2.7.3 Standard General Education (Undergraduate Catalog, Minutes from Core Curriculum Committee, Title III Enhancing the Core Curriculum activities) <ul><li>JSU is in compliance </li></ul><ul><li>The institution requires in each undergraduate degree program the successful completion of a general education component </li></ul><ul><li>at the collegiate level that (1) is a substantial component of each undergraduate degree, (2) ensures breadth of knowledge, </li></ul><ul><li>and (3) is based on a coherent rationale. For degree completion in associate programs, the component constitutes a </li></ul><ul><li>minimum of 15 semester hours or the equivalent; for baccalaureate programs, a minimum of 30 semester hours or the </li></ul><ul><li>equivalent. These credit hours are to be drawn from and include at least one course from each of the following areas: </li></ul><ul><li>humanities/fine arts; social/behavioral sciences; and natural science/mathematics. The courses do not narrowly focus on </li></ul><ul><li>those skills, techniques, and procedures specific to a particular occupation or profession. The institution provides a written </li></ul><ul><li>justification and rationale for course equivalency. </li></ul><ul><li>In each undergraduate degree program, the institution requires the successful completion of a general education component </li></ul><ul><li>which (1) is a substantial component of each undergraduate degree program, (2) ensures breadth of knowledge, and (3) is </li></ul><ul><li>based on a coherent rationale. For degree completion in associate programs, the component constitutes a minimum of 15 </li></ul><ul><li>semester hours or the equivalent; for baccalaureate programs, a minimum of 30 semester hours or the equivalent. These </li></ul><ul><li>credit - hours are to be drawn from and include at least one course from each of the following areas:humanities/fine arts, </li></ul><ul><li>social/behavioral sciences, and natural sciences/mathematics. The courses do not narrowly focus on those skills, </li></ul><ul><li>techniques, and procedures specific to a particular occupation or profession. If an institution uses a “unit” other than </li></ul><ul><li>“ semester credits hours”, it provides an explanation for the equivalency. The institution also provides a justification if it </li></ul><ul><li>allows for fewer than therequired number of semester credit hours or itsequivalent unit of general education ourses.(General </li></ul><ul><li>Education.) / </li></ul>
  8. 8. 2.7.3 continued Supporting Documents <ul><li> undergraduates . catalog 20072009.pdf </li></ul><ul><li>Narrative </li></ul><ul><li>Description of General Education Program </li></ul><ul><li>Jackson State University requires all undergraduate students to complete successfully a general education core curriculum to </li></ul><ul><li>qualify for a baccalaureate degree [Jackson State University Undergraduate Catalog, Degree Requirements Page 72] </li></ul><ul><li>comprised of courses in six component areas [Jackson State University Undergraduate Catalog, Pages 72-73]. </li></ul><ul><li> (512.) A range of 49-59 semester hours of core courses </li></ul><ul><li>are required for an undergraduate degree whose hours range from 124-130 semester hours [Minimum Number of Hours to </li></ul><ul><li>Graduate by Program AY 2007-2009 Page 74], [Jackson State University Sample BA History Degree Plan Showing Core </li></ul><ul><li>Requirements Page 130], and [Jackson State University Sample Bachelor of Music Education: Music Education Plan </li></ul><ul><li>Showing Core Requirements Page 136-137]. The core curriculum ensures breath of knowledge in communications (writing), </li></ul><ul><li>humanities and fine arts, natural sciences (math), social and behavioral sciences, health and physical education and niversity </li></ul><ul><li>Success. The core curriculum II requirements do not narrowly focus on skills, techniques, and procedures specific to particular </li></ul><ul><li>professions, but rather designed to ensurethat graduates are liberally educated members of society who are capable and </li></ul><ul><li>willing to seek solutions to human,social, and technological problems. </li></ul><ul><li>The Board of Trustee Institution of Higher Learning State of Mississippi Policies and Bylaws (Amended through April 16, 2008) </li></ul><ul><li>has developed rules for all state institutions of higher learning regarding the general education curriculum [Board of Trustees </li></ul><ul><li>Institutions of Higher Learning State of Mississippi Polices and Bylaws (Amended through April 16, 2008) </li></ul><ul><li>( http:// (512]. All state institutions of higher learning are required </li></ul><ul><li>to design and implement a core curriculum of no less than 30 semester credit hours with courses distributed across five </li></ul><ul><li>specifics component areas. All students must complete a core curriculum in order to be awarded a baccalaureate degree. </li></ul>
  9. 9. 2.7.3 continued <ul><li>As a state institution, Jackson State University has a core curriculum that complies with the policies and bylaws of the Board of </li></ul><ul><li>Trustees. The Office of Academic Affairs appointed a representative committee of faculty members with input from the general </li></ul><ul><li>faculty and administrators to develop the core curriculum. The Vice President for Academic Affairs approved the core curriculum </li></ul><ul><li>[Document appointing the General Education Core Curriculum Committee]. The core curriculum is published in the Undergraduate </li></ul><ul><li>Catalog[2], and the specific courses that comprise it are published each semester in both the printed and online schedul </li></ul><ul><li>of classes [Jackson State University Printed Schedule of Classes Fall 2008], [Jackson State University On-line Schedule of Classes </li></ul><ul><li>Fall 2008]. The six components of the Jackson State University core curriculum are: </li></ul><ul><li>(a) 15-2l semester hours in communications; </li></ul><ul><li>(b) 9 semester hours in humanities and fine arts; </li></ul><ul><li>(c) 9-12 semester hours in natural sciences; </li></ul><ul><li>(d) 12 semester hours in social and behavioral sciences; </li></ul><ul><li>(e) 2-3 semester hours in health and physical education; and </li></ul><ul><li>(f) 2 semester hours in University Success. </li></ul><ul><li>Students who enter the university under-prepared but capable of success are required to enroll in developmental courses based on </li></ul><ul><li>their ACT/SAT subscores in English, mathematics, and reading. Each course carries three semester hour credits which may not be </li></ul><ul><li>used to meet graduation requirements [Board of Trustees Institutions of Higher Learning State of Mississippi Polices and Bylaws </li></ul><ul><li>(Amended through April 16, 2008) 601.0201]. </li></ul>
  10. 10. 2.7.3 continued <ul><li>RATIONALE for GENERAL EDUCATION PROGRAM </li></ul><ul><li>Jackson State University’s Revising the Core II Curriculum Report 1999 set forth the rationale for the </li></ul><ul><li>general education program by enumerating the goals for the genera education curriculum [Revising the </li></ul><ul><li>Core II Curriculum 1999]. The general education program is the foundation of all undergraduate degree </li></ul><ul><li>programs and is required of all students. The rationale was based in part on the ability of students to </li></ul><ul><li>creatively and critically analyze the issues within their disciplines as well as contemporary societal issues. </li></ul><ul><li>The expected educational outcomes of Jackson State University core curriculum are for students to </li></ul><ul><li>become well-rounded, with knowledge, experiences, skills, leadership and citizenship. The core </li></ul><ul><li>curriculum ensures that graduates have (a) the ability to communicate effectively through both oral and </li></ul><ul><li>written expression; (b) skills in thinking critically and logically; (c) skills in performing quantitative </li></ul><ul><li>functions; (d) understanding of the sciences and their influence on modern culture; (e) knowledge of the </li></ul><ul><li>past and appreciation of its relevance to our times; (f) a deeper understanding of and appreciation for the </li></ul><ul><li>cultural and multicultural endeavors and legacies of the world’s peoples; (g) understanding and </li></ul><ul><li>appreciation of problems, issues, institutions, practices and trends in contemporary society; and, (h) understanding of value </li></ul><ul><li>systems and a sense of ethical and social responsibilities. All students are required to demonstrate mastery of the </li></ul><ul><li>prescribed learning objectives by completing specific general education courses. For writing competence, all students take </li></ul><ul><li>ENG 104/111- Composition I, ENG 105/112- Composition II, and ENG 205- </li></ul>
  11. 11. 2.7.3 continued <ul><li>World Literature I, with the option of taking ENG 213- Professional Writing, ENG 218- Advance Composition, and ENG </li></ul><ul><li>223- Practical Rhetoric. The Undergraduate English Proficiency Examination is used to document writing </li></ul><ul><li>Competency. [1]. All students must complete college algebra, MATH 111, or a more advanced level of mathematics. </li></ul><ul><li>All students must take History of Civilization I-HIST 101/111, and History of Civilization II (HIST 101/112) for a study of </li></ul><ul><li>the histories of major geographical regions and populations between humans, prehistory beginnings and their </li></ul><ul><li>civilizations, societal, and cultural developments by the 15th through the 21st centuries [l]. Students gain breath of </li></ul><ul><li>knowledge by completing options in natural science (i.e., biology, chemistry, physical science and computer literacy); </li></ul><ul><li>humanities and fine arts (i.e., music appreciation, art appreciation, introduction to drama, philosophy and humanities); </li></ul><ul><li>history (which may include geography, state and local government and social institutions); and social and behavioral </li></ul><ul><li>science (i.e., psychology, sociology, economics, political science). To acquaint students with the mission and, history of </li></ul><ul><li>the university, in addition to providing a global comprehensive approach to student Success courses, UNIV </li></ul><ul><li>100/101/102/and 105, are provided to all students. The Core II Curriculum Committee is established by the Office of </li></ul><ul><li>Academic Affairs and includes representatives from academic departments, department chairs, and deans of the </li></ul><ul><li>respective schools. The Core II Committee reviews the approved general education courses to ensure that they meet </li></ul><ul><li>the core curriculum’s objectives and must be formally approved by the core curriculum committee as part of the </li></ul><ul><li>catalog development process. Faculty members assess all core curriculum courses each fall and spring semester </li></ul><ul><li>based on the learning objectives that have been identified by the core curriculum committee. </li></ul>
  12. 12. 2.7.3 continued <ul><li>In accordance with the recommendations presented in the Core II Curriculum Committee Report- Revising the Core II </li></ul><ul><li>Curriculum 1999 , a plan of study was developed to assess the effectiveness of the Core II Curriculum. The </li></ul><ul><li>assessment methods included survey data findings, reviews of syllabi by subcommittees, part-time faculty and course </li></ul><ul><li>loads in core courses, and recommendations. The result was a strengthened revised core with six (6) component </li></ul><ul><li>areas. These components were used to develop learning activities and to identify the assessments needed to evaluate </li></ul><ul><li>student success in achieving the objectives. The Task Force that assessed and revised the University’s original core </li></ul><ul><li>curriculum in 1987 foresaw the skills that would be needed for an evolving technological society and developed the </li></ul><ul><li>goals for the Core curriculum in its 1999 revision. </li></ul><ul><li>Course Equivalency </li></ul><ul><li>The Articulation Agreement between the Mississippi Board of Trustees of State Institutions of Higher Learning and the </li></ul><ul><li>Mississippi State Board For Community and Junior Colleges (Revised June 2007) [Articulation Agreement between the </li></ul><ul><li>Mississippi Board Of Trustees of State Institutions of Higher Learning and the Mississippi State Board For Community </li></ul><ul><li>and Junior Colleges (Revised June 2007)], required that each institution accept courses as listed on the particular </li></ul><ul><li>transfer programs without loss of credit toward the conclusion of the four-year degree. It is intended that this articulation </li></ul><ul><li>agreement represent minimal program transfer requirements for all students moving from the community/junior college </li></ul><ul><li>to the university system. The articulation agreement is also pertinent to students, moving between universities in the </li></ul><ul><li>system, acting as a “safety net” for transfer students. State institutions in Mississippi are required to identify “completed” </li></ul><ul><li>core curriculum courses on transcripts. Receiving institutions are required to accept these courses as fulfilling the </li></ul><ul><li>respective component of their core curriculum. The courses for students transferring from non-Mississippi and other </li></ul><ul><li>institutions within the state are evaluated by unit heads in the relevant academic disciplines by reviewing catalog </li></ul><ul><li>descriptions and course syllabi to determine equivalency. </li></ul><ul><li>( </li></ul>
  13. 13. 2.7.4 Principles of Accreditation <ul><li>JSU is in compliance </li></ul><ul><li>The institution provides instruction for all course work required for at least one degree program at each level at which it </li></ul><ul><li>awards degrees. If the institution does not provide instruction for all such course work and (1) makes arrangements for </li></ul><ul><li>some instruction to be provided by other accredited institutions or entities through contracts or consortia or (2) uses </li></ul><ul><li>some other alternative approach to meeting this requirement, the alternative approach must be approved by the </li></ul><ul><li>Commission on Colleges. In both cases, the institution demonstrates that it controls all aspects of its educational </li></ul><ul><li>program. (See Commission policy “Core Requirement 2.7.4: Documenting an Alternate Approach.”) (Course work for </li></ul><ul><li>Degrees.) </li></ul>
  14. 14. 3.9 Student Affairs and Services 3.9.1. The institution publishes a clear and appropriate statement of student rights and responsibilities and disseminates the statement to the campus community. <ul><li>JSU is in compliance </li></ul><ul><li>The institution publishes a clear and appropriate statement of student rights and responsibilities and disseminates the </li></ul><ul><li>statement to the campus community. (Student Rights) </li></ul><ul><li>Narrative </li></ul><ul><li>Description of Student Rights Policy and Procedures </li></ul><ul><li>As an academic community, Jackson State University exists for the pursuit of learning and truth, for the development of </li></ul><ul><li>students as scholars and citizens, and ultimately, for the well being of society. Free inquiry and free expression are </li></ul><ul><li>Indspensable to the attainment of these goals. The University’s responsibility for creating and maintaining an </li></ul><ul><li>atmosphere conducive to these freedoms is shared by students, faculty, administrative personnel, and trustees. </li></ul><ul><li>The University community accepts its responsibilities to develop policies and procedures to safeguard these freedoms </li></ul><ul><li>within the framework of the University’s and Board of Trustees’ policies and Bylaws. As integral members of the </li></ul><ul><li>University community, students exercise responsibility while developing their capacity for critical thinking and engaging </li></ul><ul><li>in a sustained and independent search for truth. Students are expected at all times to exercise their freedoms in a </li></ul><ul><li>manner that does not infringe upon the rights and freedoms of others. </li></ul>
  15. 15. 3.9.1 continued <ul><li>Students shall not be deprived of life, liberty, or property without due process. Although every student </li></ul><ul><li>has rights and freedoms guaranteed by the U.S. Constitution, these cannot be enjoyed, exercised, or </li></ul><ul><li>protected in a community, which lacks order and stability It is, therefore, each student’s responsibility </li></ul><ul><li>to adhere to standards of conduct as prescribed by the university, the Board of Trustees for </li></ul><ul><li>Mississippi Institutions of Higher Learning (IHL) and by local, state, and federal laws. </li></ul><ul><li>Each student is entitled to the essential rights common to all institutions of post-secondary education </li></ul><ul><li>and these polices and procedures are communicated to each student using various formats including (1) The Student </li></ul><ul><li>Handbook , the University Catalogs and publications of the various Division of Student Life units. The policies and </li></ul><ul><li>procedures address due process procedures; outline the code of conduct and students’ rights and responsibilities; and, </li></ul><ul><li>describe facilities and services available at the University. The Handbook is distributed to students who live on- or off- </li></ul><ul><li>campus by the Office of the Associate Vice President and is posted on the Division of Student Life website. Policies, </li></ul><ul><li>procedures, and rights of residential students are available in the Resident Student Handbook . (3) Those policies, </li></ul><ul><li>procedures, and rights that are pertinent to class groups, honor societies, clubs and organizations are published in the </li></ul><ul><li>(2) Registered Student Organization Handbook . All documents concerning policies and procedures related to student </li></ul><ul><li>lifeare available in the Office of the Associate Vice President for Student Life and in the offices of the associate deans </li></ul><ul><li>within the division. </li></ul>
  16. 16. 3.9.1 continued SUPPORTING DOCUMENTS <ul><li>1. Jackson State University Student Handbook 2008-2009 -Student Rights and Responsibilities Page 8 </li></ul><ul><li>2. Jackson State University Registered Student Organization Handbook Student Organization Rights </li></ul><ul><li>Page 7 </li></ul><ul><li>3. Jackson State University Resident Student Handbook- </li></ul><ul><li>4. Jackson State University Undergraduate Catalog, Student Services Page 27 </li></ul>
  17. 17. 3.9.2 Security of All Student Records The institution protects the security, confidentiality, and integrity of its student records. <ul><li>JSU is in compliance </li></ul><ul><li>The institution protects the security, confidentiality, and integrity of all student records and maintains special security </li></ul><ul><li>measures to protect and back up data. </li></ul><ul><li>Narrative </li></ul><ul><li>Jackson State University (JSU) recognizes the importance of student record security and therefore diligently provides </li></ul><ul><li>security, confidentiality and integrity of student records by employing strict security measures to protect and archive </li></ul><ul><li>data and information. </li></ul>
  18. 18. 3.9.2 continued <ul><li>JSU adheres to federal laws that protect the privacy of student records. All student records are maintained under </li></ul><ul><li>regulations established by FERPA. The Office of the Registrar and Records (ORR) is responsible for the student </li></ul><ul><li>registration process and maintaining the integrity and confidentiality of academic records. The academic record </li></ul><ul><li>contains those grades received from coursework completed at JSU along with any transfer courses and credits from </li></ul><ul><li>any other accredited institution of higher learning that is used by JSU to fulfill the degree requirements. All academic </li></ul><ul><li>records can be accessed electronically either by Information System, microfiche or CD-ROM document imaging system </li></ul><ul><li>located in ORR. An additional copy of the microfiche and CD-ROM disks are maintained at an off-site location, with </li></ul><ul><li>duplicate copies of microfiche being stored in a steel vault located in the Office of Information Management (OIM). </li></ul><ul><li>Personally identifiable information retained in student educational records may be accessed or released only with the </li></ul><ul><li>written consent of the student or under the provisions allowed by FERPA on a need-to-know basis. Individuals are </li></ul><ul><li>notified of these rights through the hard copy and on-line versions of the undergraduate catalog and the graduate </li></ul><ul><li>catalog. In addition, students at JSU have the liberty to access and view their own student record via the use of JSU </li></ul><ul><li>PAWS (Web Self-Service interface). Each student is allowed access to this secured information via a Personal </li></ul><ul><li>Identification Number (PIN) created by the student. Students have the option of changing this number as often as they </li></ul><ul><li>deem necessary. </li></ul><ul><li>All electronic student records are protected and maintained on the OIM mainframe computer system. In 2004, OIM </li></ul><ul><li>works with personnel from various functional and academic areas to implement our current Information System </li></ul><ul><li>(Banner). This implementation placed JSU in a position to better ensure the integrity, authenticity, confidentiality and </li></ul><ul><li>availability of computer-based data resources. It is the policy of JSU to protect the confidential nature of social security </li></ul>
  19. 19. 3.9.2 continued <ul><li>numbers, and this implementation allowed JSU to discontinue the use of the social security number as an individual’s </li></ul><ul><li>primary identifier. OIM has the ultimate responsibility for the continuation of this policy’s implementation and </li></ul><ul><li>enforcement. In the near future, an Identity Management System will be implemented and interfaced with Banner to </li></ul><ul><li>further enhance security and authenticity. </li></ul><ul><li>All mission critical JSU electronic data, including student records, are saved on network servers to </li></ul><ul><li>ensure backup of the data. Banner, which contains all recent student information, is backed up nightly; </li></ul><ul><li>additional full backups of JSU complete computer system occur weekly. Users of information systems </li></ul><ul><li>are prohibited from accessing data or programs for which they are not authorized. This security </li></ul><ul><li>measure is facilitated by the issuance of user identification numbers through OIM. Access to Banner </li></ul><ul><li>requires the usage of this number and measures are in place to track the identification of any user of </li></ul><ul><li>the system and the specific information retrieved. Any employee who is granted access to student </li></ul><ul><li>records or other confidential information at the University, must complete and sign a Banner Access </li></ul><ul><li>Request form (BAR) which includes a statement of privacy and confidentiality. Anytime an employee </li></ul><ul><li>request an update to their access, the BAR form is required. This form is submitted by the employee’s </li></ul><ul><li>supervisor to OIM, once access approval has been granted. Anytime anyone is terminated, the </li></ul><ul><li>supervisor must notify </li></ul><ul><li>OIM. </li></ul>
  20. 20. 3.9.2 continued <ul><li>Offices with student records in hard copy form are either maintained and secured in office file storage areas or stored on </li></ul><ul><li>stand-alone document imaging systems. In 2007, OIM implemented a campus-wide document management system </li></ul><ul><li>(Documentum). This system allows for the electronic imaging of all documents upon receipt, thereby eliminating the need to </li></ul><ul><li>store paper documents in permanent storage. Imaged documents are retrievable and protected through the use of secured </li></ul><ul><li>password. The use of Documentum to image documents from offices throughout the University is a systematic and on-going </li></ul><ul><li>process. </li></ul>
  21. 21. 3.9.2 continued <ul><li>Description of Student Records Policies and Procedures </li></ul><ul><li>Student educational records are considered confidential and may not be released without the written consent of the </li></ul><ul><li>student. Educational records include those records that contain information directly related to a student that are </li></ul><ul><li>maintained as official working files by the university. Examples include transcripts, personnel records, and disciplinary </li></ul><ul><li>records. University employees have access to student information only for legitimate use in the completion of their </li></ul><ul><li>position responsibilities. </li></ul><ul><li>Some information is considered public (sometimes called Directory Information) and can be released </li></ul><ul><li>without the student’s permission; however, the student may opt to consider this information </li></ul><ul><li>confidential. Directory information includes name, address, and telephone, date of attendance, </li></ul><ul><li>degrees received, major program, height and weight of athletes. </li></ul><ul><li>The university may release records in compliance with a court order or subpoena but only after notifying the student or </li></ul><ul><li>parent (s) of dependent students. </li></ul><ul><li>Student request to withhold Directory Information may be submitted to the Office of Records and to the Department of </li></ul><ul><li>Residential Life relative to residence hall information. </li></ul>
  22. 22. Freedom from Retaliation <ul><li>A student is free to take reasonable exception to the information offered in any course of study and to </li></ul><ul><li>reserve judgment about matters of opinion without threat of undue censure by the faculty member. </li></ul><ul><li>Information about student views, beliefs, and political associations which the faculty member acquires </li></ul><ul><li>in the course of their work as an instructor, advisor and/or counselor is considered confidential. </li></ul><ul><li>Faculty members are required to inform students of the content and requirements of each course and </li></ul><ul><li>the criteria by which student performance is to be evaluated. A student is responsible for learning the </li></ul><ul><li>prescribed content of the course in which he or she enrolls. The faculty member evaluates student </li></ul><ul><li>performance in the classroom solely on an academic basis and not on a student’s philosophies or </li></ul><ul><li>conduct in matters unrelated to academic performance. </li></ul><ul><li>A student who contends to have encountered a prejudiced academic evaluation may use the </li></ul><ul><li>University’s Student Grievance Procedure as a means of seeking redress Academic honesty is a </li></ul><ul><li>primary responsibility of the student Students found guilty of academic dishonesty will incur </li></ul><ul><li>sanctions as prescribed by the University undergraduate or graduate student judicial system. </li></ul>
  23. 23. Family Education Rights and Privacy Act (FERPA) of 1974 <ul><li>To comply with the requirements of the Family Education Rights and Privacy Act of 1974, Jackson State University </li></ul><ul><li>periodically announces publicly the policies and procedures implementing the act. Additional information is available </li></ul><ul><li>within the Office of the Associate Vice President for Student Life and the Office of Judicial Services. </li></ul><ul><li>Different types of student records are maintained in various University offices, and the chief administrator in each of </li></ul><ul><li>these offices is responsible for them. </li></ul><ul><li>Generally, with certain exceptions, the law provides that students and former students have the right to review their </li></ul><ul><li>records, request explanations concerning them, obtain copies and challenge records that they feel are inaccurate, </li></ul><ul><li>misleading, or otherwise inappropriate. The challenge procedure includes a full and fair opportunity for the student to </li></ul><ul><li>present relevant evidence at a hearing The law also provides that students may waive their right of access to </li></ul><ul><li>confidential letters of recommendation and may also grant permission to release certain personally identifiable </li></ul><ul><li>information to specific personnel. </li></ul><ul><li>The exception to this law includes educational personnel records; records maintained for law enforcement purposes; </li></ul><ul><li>employment records on non-students; records maintained by a physician, psychiatrist, or psychologist; and, financial </li></ul><ul><li>records of a student’s parent. The law also provides that, in addition to University employees having a legitimate </li></ul><ul><li>educational interest, certain other governmental and quasi-governmental agencies, and parents certifying that a student </li></ul><ul><li>is carried as a dependant for income tax purposes, may have access to student records. </li></ul>
  24. 24. Redress of Grievances <ul><li>Any time a student’s rights as outlined herein are violated, the student has the right to petition for </li></ul><ul><li>redress through grievance procedures. A grievance is defined as the claim of an individual student that </li></ul><ul><li>there has been a violation, misinterpretation, or misapplication of a rule, policy, or procedure in relation </li></ul><ul><li>to University Policies and Procedures. </li></ul><ul><li>Jackson State University assures prompt and impartial consideration to any complaints’ which its </li></ul><ul><li>students may have during the course of their matriculation at the university. When circumstances </li></ul><ul><li>require, students are encouraged to submit complaints or grievances in accordance with the following </li></ul><ul><li>procedures. Students may use this procedure without penalty or fear of reprisal. </li></ul><ul><li>Discuss the problem with the unit or departmental director. In cases involving academic matters, the </li></ul><ul><li>Grievance should be presented to the appropriate department Chairperson. </li></ul><ul><li>If “A” is not considered desirable by the student; discuss it with the appropriate school dean. </li></ul><ul><li>C. If “A” and “B” are not considered desirable by the student, discuss it with the appropriate Area Vice President who may render a decision or refer the grievance to the appropriate committee for review and recommendation. The final decision will be promptly communicated to the student and the referring administrator. </li></ul><ul><li>All grievances should be filed in writing, state the specific nature of the grievance(s), the individual (s) involved, and include the time and place the event (s) occurred. </li></ul>
  25. 25. 3.9.2 continued <ul><li>Supporting Documents </li></ul><ul><li>1. Jackson State University Student Handbook, 2008- 2009 -Confidential Records Page 10 </li></ul><ul><li>2. Jackson State University Student Handbook, 2008-2009–Freedom From Retaliation Page 10 </li></ul><ul><li>3. Jackson State University Student Handbook, 2008-2009 - Family Education Rights and Privacy Act (FERPA) of </li></ul><ul><li>Page l0 </li></ul><ul><li>4. Jackson State University Student Handbook, 2008 -2009 - Redress of </li></ul><ul><li>Grievances </li></ul><ul><li>Page 11 </li></ul><ul><li>5. Jackson State University Undergraduate Catalog 2007- 2009 -General. </li></ul><ul><li>Philosophy on Academic Records </li></ul><ul><li>Page58 </li></ul>
  26. 26. 3.9.3 The institution provides services supporting its mission with qualified personnel to ensure the quality and effectiveness of its student affairs program. <ul><li>JSU is in compliance </li></ul><ul><li>Description of Qualified Staff </li></ul><ul><li>Student Life serves as a student- centered division, promoting learning communities that foster a safe, respectful, and </li></ul><ul><li>healthy environment to be consumed by its customers. The Division aligns initiatives (i.e., programs and services) to </li></ul><ul><li>empower the university’s faculty and staff, students, arid community to responsibly develop academic, physical, </li></ul><ul><li>psychological, service, social, and leadership accountability. Our goal is to produce respected, diverse, engaged, and </li></ul><ul><li>effective professionals and citizens who mirror the changing demographics of the world. </li></ul><ul><li>The Associate Vice President reports directly to the Vice President who reports to the President of the University. The </li></ul><ul><li>immediate staff under the supervision of the Associate Vice President are: </li></ul><ul><li>Director of Communications and Outreach has duties of communicating with and through internal/external media;attending university event planning meetings and events promoted through the Division of Student Life. Collaborating with community resources to effectively promote Student Life events. </li></ul>
  27. 27. 3.9.3 continued <ul><li>(2) Director of Housing/Residential Life has duties of providing living accommodations for students who desire or need </li></ul><ul><li>a place to live while attending Jackson State University by creating an environment conducive to living and learning that </li></ul><ul><li>stimulates the mind, challenges and encourages academic, personal, cultural and social growth and development by </li></ul><ul><li>providing facilities that are well maintained, attractive, functional, clean, safe, economical and adaptable. </li></ul><ul><li>(3) Special Assistant to the Associate VP and Director of Diversity Programming. has duties of assisting the Associate </li></ul><ul><li>Vice President in the performance of his/her duties as chief administrative officer and general custodian of student </li></ul><ul><li>welfare and personal development, working collaboratively with the staff in the Division of Student Life administering </li></ul><ul><li>initiatives that heighten student, staff, faculty and community awareness of non-academic activities, </li></ul><ul><li>diversity initiatives and assisting with programs that promote student success. </li></ul><ul><li>(4) Associate Dean for Academic Support has duties to support the complete education, the holistic approach of </li></ul><ul><li>student development, Including mentoring, tutoring, community service, service-learning, professional etiquette, </li></ul><ul><li>professional development, career services, diversity inclusion, and global participation; to promote educational </li></ul><ul><li>advancement, civic engagement, and volunteerisrn while engaging in research. Reporting to the Associate Dean for </li></ul><ul><li>Academic Support are staff in the Office of Community Service/Service Learning; Career Services Center and the </li></ul><ul><li>Federal TRIO Program. </li></ul>
  28. 28. 3.9.3 continued <ul><li>(5) Associate Dean for Student Services has duties of providing recreational activities, facilities for events, health care, counseling, and weekly and monthly publications for students, faculty, staff and the community. Reporting to the Associate Dean for Student Services are staff in the Student Health Center, The Latasha Norman Center for Counseling and Psychological Services, Student Publications and Student Operations. </li></ul><ul><li>(6) Associate Dean for Student Development has duties of enhancing student’s progression through the University by providing students with academic, civic development, and leadership development. Assisting with this process are the staff of Judicial Services, Campus Ministries, Honda Campus All Star Challenge Program and the Center for Student Leadership and Involvement (CSLI). </li></ul><ul><li>All staff within the Division of Student Life meet the minimum qualifications of a bachelor degree in an academic area related to their job descriptions or equivalent experience required for their various positions. In many instances, staff members have advanced degrees in Administration and Supervision or guidance and counseling. Staff persons requiring specialized training are certified as such. </li></ul><ul><li>We are currently staffed by 92 individuals representing over 557 years of service. Of the staff of 92, six have terminal degrees; two have completed all but dissertations on terminal degrees; two medical degrees; twenty-two masters degrees and 37 bachelor degrees. </li></ul><ul><li>Supporting Documents </li></ul><ul><li>1. Annual Reports of Individual Units & Departments within Division </li></ul><ul><li>2. Division of Student Life Administrative Structure Document - October 20, </li></ul><ul><li>2008 </li></ul><ul><li>3. Division of Student Life Strategic Plan Documentation </li></ul><ul><li>4. Division of Student Life Strategic Plan Organization Chart - October 2008 </li></ul>