How to prevent_power_point_disasters


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How to prevent_power_point_disasters

  1. 1. How to Avoid a PowerHow to Avoid a Power Point DisasterPoint Disaster For Projects, Oral Defense and SymposiaFor Projects, Oral Defense and Symposia Created by Alicia Wargowsky & Christen Rae Revised by Julie Sanchez Fall 2010
  2. 2. 2 IntroductionIntroduction  A basic template is available from the BATS website
  3. 3. 3 General Presentation TipsGeneral Presentation Tips  Never read the content of a slide or stay quiet during your entire power point  Use your presentation as a guideline  let the audience read it to the background music  OR provide spoken elaboration of bulleted points
  4. 4. 4 General Presentation TipsGeneral Presentation Tips Contd.Contd.  Don’t use esoteric or unusual abbreviations  Refrain from using automatic slide transition  Read through the text of your slide 3 times before advancing to the next slide.
  5. 5. 5 Beginning stepsBeginning steps  Create a specific folder for each PowerPoint presentation on your computer where you will save the following: PowerPoint Presentation Embedded Font Music file  To Create a folder on Desktop: Right Click on your desktop Select “New”, and then “Folder”
  6. 6. 6 Beginning steps Contd.Beginning steps Contd.  To Save your PowerPoint file:  Open PowerPoint program  Save the file in the folder created above  Save as “last name.semesteryear.” E.g. Malott.Fall2010  You may now begin making your Killer PowerPoint Presentation!
  7. 7. 7 MusicMusic  To insert Music into your slideshow:  Be sure that the music file is saved as an MP3 file.  Locate the sound file you are looking for. Copy this file and paste it or move it into the into the presentation/slideshow folder you have created.  Go back to your PowerPoint program. Click Insert on the toolbar, select “Movies and Sounds.”  Select “Sound from File” and locate the sound file from the presentation folder than you have created.  Click OK once you have found your sound file.
  8. 8. 8 Music Contd.Music Contd.  Select “Yes” when prompted to play music automatically  Drag the music-speaker icon off the slide.  Right click on the icon and select, “Custom Animation.”
  9. 9. 9 Music Contd.Music Contd.  In the Custom Animation task pane on the right hand side, arrange the list of effects so that the Music file is at the top.  Click on the music file, and from the scroll down menu select “Effect Options,” and then “Effect.”  Enter the number of slides you want the music to play in by adding a number in the “stop playing after” box.
  10. 10. 10 General Tips for MusicGeneral Tips for Music  Do not use music with lyrics or loud instrumental music.  Make sure the transition between songs is smooth.  The song should NOT have any lyrics unless they are truly relevant to your presentation.  Be thoughtful and original with your music!   Remember to copy the music file to your computer!!
  11. 11. 11 FontsFonts  Do not use unusual fonts unless you…  embed them in your power point  To learn how to embed fonts into your PowerPoint, visit
  12. 12. 12 Fonts Contd.Fonts Contd.  Do use:  Font colors that contrast with the background, e.g. a light font color with a dark background  Do not use:  blue font color on a black background  a yellow font color, unless it is on a black background  and using yellow in graphs never works!
  13. 13. 13 Video & picturesVideo & pictures  Use original digital photos or videos about you and the project you worked on!  Use clip art to fill spaces that are empty!  Use a graphic on each slide or else your presentation will be boring.  Remember: complex, pop-up/flashing pictures can be distracting.
  14. 14. 14 ThemesThemes  Students often use themes in PPT slide shows.  While your presentation should be colorful, creative, and entertaining, themes are very distracting.
  15. 15. 15 Themes Contd.Themes Contd.  Do Not use themes, especially TV shows or cartoons (like Simpsons or Friends)!  Unless you are REALLY GOOD at them!  Unless it is a good theme for what you are talking about!  Instead use clip art, original photos, and videos about your project or research 
  16. 16. 16 Appendix A:Appendix A: Content for P499 &Content for P499 & BATS MA StudentsBATS MA Students  Follow the outline of your thesis  Focus on your system’s disconnects and how you have fixed them  Only use the 3-Con model if it applies to the participants of your project rather than applying it to yourself or your supervisor.
  17. 17. 17 Appendix A Contd.Appendix A Contd.  Just present your project, not the BRSS or the BRSS contingencies.  Show the responsibilities of each student participating in your project and how it contributes to the overall goal of your project.  Show relevant samples of material that you have developed, if applicable (e.g.=manual).
  18. 18. 18 Appendix B:Appendix B: Presentation ChecklistPresentation Checklist Title Slide Slide with Comments Question & Thank You Slide Clip Art Charts, Diagrams Remove Speaker Icon off the slide Music Avoid loud music or music with lyrics Remember to copy music in folder Avoid using distracting backgrounds Do not use blue font color on a black background Do not use yellow font color in text or graphs Do Not read from the slides No more than 8 words a sentence & no more than 6 lines in a slide
  19. 19. 19 Appendix B:Appendix B: Presentation ChecklistPresentation Checklist Bullets Bullets come down one at a time Bullet style should be consistent throughout the PowerPoint