Item report


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Item report

  1. 1. “On Display” is an item process status; this means that the report will be in the “ITEM” module or called the 50 library or called the Adm;go to Aleph on top pull down menu and Connect to and FIT50 – FIT Adm (prod); then go to the Services pull down menu and choose Items then choose General Retrieval Form (ret – adm – 01) – FIT50 1 2 1
  2. 2. Most everything on the Item form (General Information (1) & (2)) can be used as a search criteria; 2
  3. 3. Arrow pull down menu includes: ADM doc number; Item status; Item process status; Item collection code; Itemyear; Item description; Item call number; Material type; Inventory date; Inventory number; Open date; Update date; Number of loans; Cataloger; Statistics; Arrival date A total of 7 search limits can be used; there is also (although somewhat limited) a Help screen 3
  4. 4. YES to Build batch Report; there are two choices for the Report Format (choose the one that is best suited for your purpose); you can also sort your report by Title or Call number 4
  5. 5. The Help screen can also be printed out if need be; sometimes the Help screen is very general although it is definitely worth a look through 5
  6. 6. For purposes of the On Display report; only one search criteria is needed – item process status – DI (only the code is used on the report & the least complicated report format – Doc number | Sub library | Collection | Call no. | Barcode | Title Sort by Title is the default sort NAME YOUR FILE Hit Submit when finished CODES ARE CASE SENSITIVE 6
  7. 7. The Task Manager is now the “cup w/ pencils” symbol; go to Batch Log to see how the report is progressing;this specific report does not need to be processed with a print function, it automatically produces a print file which you will see under File List as your Output file name 7
  8. 8. Your file must be listed in the File List / Library / Local Name area (top list); highlight your file name in theRemote Name area and hit the triangle arrow button and the Copy remote File to Local Directory dialogue box will appear; click OK and see your file appear in the above file list 8
  9. 9. Confirm that the Print Configuration is Preview 9
  10. 10. Open Excel document; back to Aleph; highlight file; click Print; mouse click inside the Print Preview dialoguebox; Ctrl A (select all); Ctrl C (copy) (if your file is large give Aleph some time to complete the task); go back to Excel and paste 10
  11. 11. As an aside; I found that this report can be limited if using Call number; when FITmigrated from MultLIS to Aleph the call numbers in the 852s did not migrate properly; rather than split into the subfield h & subfield i our call numbers appear only in the subfield h; call number reports are therefore in adequate because this report uses both subfields and only titles that have 852s with both an h & an i appear in this report; call number reports need to be retrieved another way … 11