iPads and other tablets for Legal Aid


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  • 13% of lawyers use an iPad 15% of respondents say that they use a tablet device for law-related tasks away from their primary workspace. For large firms with more than 500 attorneys, that number rises to 26%. Of the 15% of all attorneys who use a tablet device, 89% report that they use an iPad, 8% report using Android, 4% said "other" and 3% said that they did not know. (Is it really possible for an attorney to use an iPad and not know that they are using an iPad? I'm guessing that most of those 3% are not iPad users.) Using the same assumptions that I used above, 15% of a million attorneys is 150,000 attorneys, so that suggests that around 130,000 attorneys in the U.S. use an iPad. Keep in mind that this survey took place from January to May. I know a lot of attorneys who waited to get a tablet until the iPad 2 was released in March, and it was hard to even get one until April. Thus, some attorneys who answered the survey during the first few months of 2011 as if they did not have a tablet may now own an iPad 2, which would make the 15% and 89% figures too low. For those using a tablet, the top uses reported were Internet (83%), E-mail (73%), Calendars (51%), Contacts (44%), GPS/Maps (33%) and Mobile-specific research apps (32%).
  • Source: comScore Device Essentials; Browser Based Page Views from August, 2011 for U.S. Home and Work locations Comscore, October 10, 2011 report: Digital Omnivores: How Tablets, Smartphones and Connected Devices are Changing U.S. Digital Media Consumption Habits. To download a complimentary copy of the report, Digital Omnivores, please visit: http://www.comScore.com/DigitalOmnivores .
  • http://mobilecitizen.org/service-plans-equipment
  • Quickoffice Pro HD - With integrated access to remote services like MobileMe, Dropbox, Google® Docs, Egnyte, Box.net, Huddle, SugarSync, Evernote, and Catch you can get the files you need from the cloud. Normally $25 – usually on sale for $14.99. Create, edit and share Microsoft® Word, Excel and PowerPoint files Get continuous and convenient mobile access to remote storage services Access and manage email attachments with the most popular file formats Get to your files remotely via cloud storage services (MobileMe, Dropbox, Google® Docs, Egnyte, Box.net, Huddle, SugarSync, Evernote, and Catch) Share files using Facebook, Twitter, LinkedIn, Yammer, Docstoc, Slideshare, and Scribd Transfer files through WiFi or via iTunes® using USB Open attachments from your native iPad email client Print to PDF easily.
  • http://www.mobisystems.com/android_office/
  • Dropbox - Bring your files with you when you're on the go; add files to your Favorites for fast, offline viewing; and share freely with collegues.
  • DropbTo give you an idea how this works, when you're working on a file at the office you can save that file into the Dropbox folder Your document is then saved into Dropbox and from there syncs up with the Dropbox cloud so it can be accessed from other devices. Slide 2
  • When you open your iPad you can view the document with an application like Quick Office or Goodreader You can also use the star button to favorite the documents and it will be viewable offline as wel
  • Can add for a fee: Looking for more? ✓ Code of Federal Regulations ✓ United States Code  ✓ California Codes ✓ Florida Codes ✓ Texas Codes ✓ Delaware Codes ✓ New York Codes ✓ Virginia Codes ✓ Many more...
  • Evernote - http://www.evernote.com/
  • Air Display - http://avatron.com/apps/
  • Penultimate - http://www.cocoabox.com/penultimate
  • http://www.nuancemobilelife.com/
  • http://www.nuancemobilelife.com/android/flex.html
  • http://www.lexisnexis.com/newlexis/advance/
  • See App Advice for reviews – LogMeIn is most expensive, but not highest reviewed.
  • iPad Encryption – need your passcode/password to unencrypt your data. If you lose your iPad and it is passcode enabled, the data stored on it would be very difficult to access, b/c it’s encrypted – they would need to know your passcode. Have to turn on the Erase Data feature to enable it. Could be different if your iPad is connected to an office network that has a different number of permitted failed logins.
  • I undestand that that flexibility might not be there for programs, so I'll come back to that in a second...
  • David Sparks is a lawyer – also has a blog MacSparkey.com iPad at Work on Apple site - Learn about the built-in features and powerful apps that make iPad a whole new kind of device for business. Integration – how to connect to a VPN, setup a Microsoft Exchange Active Sync Apps for Business App Advice – Blog with reviews that are sorted by category – Remote Desktop, Meetings, Documents.
  • iPads and other tablets for Legal Aid

    1. 1. iPads and Other Tablets: David Bonebrake, Glenn Rawdon & Jane Ribadeneyra Legal Services Corporation Tech Tools or Toys?
    2. 2. Tablet Use By Lawyers <ul><li>15% of Lawyers Use Tablets </li></ul><ul><li>26% of Attorneys in Large Firms (500+) </li></ul><ul><li>13% Use iPads </li></ul>Source: ABA Technology Survey, taken Jan-May, 2011
    3. 3. Where is Mobile Traffic Coming From? <ul><li>46.8 percent of iOS device traffic now comes from iPads, while 42.6 percent comes from iPhones. </li></ul><ul><li>iPad – 97.2% of all Tablet Traffic </li></ul>Device Platforms Share (%) of Non-Computer Traffic Apple iOS 58.5% Google Android 31.9% RIM 5.0% Other Platforms 4.6%
    4. 4. Tablet Options <ul><li>iPad </li></ul><ul><li>Android </li></ul><ul><li>Windows </li></ul><ul><li>Blackberry </li></ul><ul><li>Kindle Fire </li></ul>
    5. 5. Accessories <ul><li>Bluetooth Keyboard </li></ul><ul><li>Stylus </li></ul><ul><li>Cover </li></ul><ul><li>Adapters – VGA, Digital AV (HDMI), Camera Card </li></ul>
    6. 6. Connectivity Options <ul><li>WiFi </li></ul><ul><ul><li>Local Router </li></ul></ul><ul><ul><li>Hot Spots </li></ul></ul><ul><ul><li>Tethering </li></ul></ul><ul><li>Wireless Data Plan (Verizon, AT&T, Spring, T Mobile) </li></ul><ul><ul><li>Typical charges </li></ul></ul><ul><ul><ul><li>$19.99 for 1GB of data </li></ul></ul></ul><ul><ul><ul><li>$34.99 for 3GB of data </li></ul></ul></ul><ul><ul><ul><li>$49.99 for 6GB of data </li></ul></ul></ul><ul><ul><ul><li>$79.99 for 12GB of data </li></ul></ul></ul><ul><ul><ul><li>$10/GB overage charges </li></ul></ul></ul>
    7. 7. Connectivity – Mobile Citizen <ul><li>For only $120/year per account, plus hardware costs, Mobile Citizen will provide a school or nonprofit organization with super fast mobile Internet. </li></ul><ul><li>You choose the modem solution that best fits your needs. </li></ul><ul><li>All connections include unlimited data usage, no download speed cap and upload speeds to 1.0 Mbps. </li></ul>
    8. 8. Productivity Apps <ul><li>Quickoffice Pro HD </li></ul><ul><li>Pages (Apple) </li></ul><ul><li>Office² HD </li></ul><ul><li>Documents To Go® Premium - Office Suite </li></ul>
    9. 9. Google Docs <ul><li>Google Docs is available as an app on your Android tablet. With this app, you can access and edit your docs without having to use your browser. </li></ul>
    10. 10. Android Apps – Office Suite Pro <ul><li>Supports MS Office Word, PowerPoint, and Excel </li></ul><ul><li>Also PDF, EMI, and ZIP file formats </li></ul><ul><li>Connects to remote sites such as Google Docs </li></ul>
    11. 11. Dropbox
    12. 12. Dropbox
    13. 14. iPad Apps for Lawyer <ul><li>Black’s Law Dictionary </li></ul>
    14. 15. iPad Apps – Exhibit A <ul><li>Trial Pad </li></ul><ul><li>Easily import all your documents and media </li></ul><ul><li>Supports images, PDFs and .mov video files </li></ul><ul><li>Move, rename and delete documents with one touch </li></ul><ul><li>Present documents using VGA adaptor </li></ul><ul><li>Fast one-touch toolbar </li></ul><ul><li>Pan, zoom, highlight, use color pens or laser pointer tool </li></ul>
    15. 16. iPad App – Trial Pad
    16. 17. iPad Apps – Law Stack <ul><li>LawStack comes preloaded with the following: </li></ul><ul><li>US Constitution </li></ul><ul><li>Federal Rules of Civil Procedure </li></ul><ul><li>Federal Rules of Criminal Procedure </li></ul><ul><li>Federal Rules of Appellate Procedure </li></ul><ul><li>Federal Rules of Evidence </li></ul><ul><li>Federal Rules of Bankruptcy Procedure </li></ul>
    17. 18. iPad and Droid Apps - Evernote
    18. 19. iPad App – Air Display
    19. 20. iPad App - Penultimate <ul><li>Penultimate gives you the fast, tactile gratification of writing on paper, with digital power and flexibility. Take notes, keep sketches, or share your next breakthrough idea -- in the office, on the go, or home on the sofa. </li></ul>
    20. 21. iPad App – Dragon Dictation <ul><li>Dragon Dictation 2.0 is an easy-to-use voice recognition application powered by Dragon NaturallySpeaking that allows you to easily speak and instantly see your text content for everything from email messages to blog posts on your iPad™, iPhone™ or iPod touch™. </li></ul>
    21. 22. Android App - FlexT9 <ul><li>FlexT9 uses a unique four-in-one virtual keyboard design that enables you to seamlessly switch between the input modes you use most - Speak. Trace. Write. Tap. </li></ul><ul><li>FlexT9 includes Dragon Dictation. </li></ul>
    22. 23. Legal Research - WestlawNext <ul><li>All the same WestlawNext features, customized for the iPad </li></ul><ul><li>Run searches with WestSearch and filter the results </li></ul><ul><li>Add notes and highlighting to documents </li></ul><ul><li>Save and view documents offline </li></ul><ul><li>Access research history, favorites, and frequently used content </li></ul><ul><li>Browse content </li></ul><ul><li>Organize folders </li></ul>
    23. 24. Legal Research – Lexis Advance <ul><li>Integrated results from the open Web: Users can search the open Web along with content from the LexisNexis® services simultaneously. </li></ul><ul><li>Workplace Carousel: A visual and intuitive carousel interface enables the user to store search history, save recent and favorite filters, access work folders, set up alerts and access customer service. </li></ul><ul><li>Legal Issue Trail: LexisNexis intelligence helps users find and cite connections between cases that may not be obvious, ensuring that research is complete. </li></ul><ul><li>Mobile access: Users can access Lexis Advance on the go via mobile browser or through native Apple® iPhone® and iPad® applications. </li></ul>
    24. 25. Remote Connections - Skype <ul><li>Device to device – free </li></ul><ul><li>Land lines and mobiles phones from 1.2¢ per minute </li></ul><ul><li>Supports video </li></ul>
    25. 26. Remote Meetings <ul><li>Skype </li></ul><ul><li>GotoMeeting </li></ul><ul><li>WebEx </li></ul><ul><li>Fuze Meetings </li></ul><ul><li>Facetime </li></ul>
    26. 27. Remote Access <ul><li>Jump Desktop (Remote Desktop) </li></ul><ul><li>SharePlus: SharePoint Mobile Client </li></ul><ul><li>Splashtop </li></ul><ul><li>Citrix Receiver </li></ul><ul><li>LogMeIn Ignition </li></ul>
    27. 28. iPad/Tablet Limitations <ul><li>Track changes </li></ul><ul><li>OCR </li></ul><ul><li>Others? </li></ul>
    28. 29. Security on iPad <ul><li>iPad data is encrypted automatically </li></ul><ul><li>Erase Data feature after ten attempts to enter passcode </li></ul>
    29. 30. Protect Your Tablet – The Basics <ul><li>Set a passcode </li></ul><ul><li>Activate auto-lock </li></ul><ul><li>Limit passcode attempts </li></ul><ul><li>Know your apps </li></ul>
    30. 31. More Security Tips <ul><li>Set up a tablet location service </li></ul><ul><li>Password protect documents </li></ul><ul><li>Use a VPN </li></ul>
    31. 32. Consumerization of IT <ul><li>More users are bringing in their own devices, mainly smartphones and tablets </li></ul><ul><li>Users expect these devices to be usable in the workplace </li></ul>
    32. 33. Benefits <ul><li>Better technology + technology ownership </li></ul><ul><li>Employees with tablets are often top contributors </li></ul><ul><li>Potential for improved work-life balance </li></ul>
    33. 34. How to Respond <ul><li>Develop new policies and IT skills to support tablets </li></ul><ul><li>Train users on adopting better security practices so that the firm's data is protected </li></ul>
    34. 35. How to Respond - Outsource <ul><li>Look to enterprise cloud solutions for email, calendaring, document management and other functions </li></ul><ul><li>Consider a web-based case management system that can be accessed through the browser and hosted off-premise </li></ul>
    35. 36. Ethics 20/20 <ul><li>ABA commission covering a broad range of issues affecting the practice of law, including client confidentiality and lawyers' use of new technologies. </li></ul>
    36. 37. Two Proposals <ul><li>Comprehensive Website </li></ul><ul><li>Model Rules Changes </li></ul>
    37. 38. Model Rule 1.6 <ul><li>Rule 1.6 Confidentiality of Information </li></ul><ul><li>(a) A lawyer shall not reveal information relating to the representation of a client unless the client gives informed consent, the disclosure is impliedly authorized in order to carry out the representation... </li></ul><ul><li>(c) A lawyer shall make reasonable efforts to prevent the unintended disclosure of, or unauthorized access to, information relating to the representation of a client. </li></ul>
    38. 39. Factors <ul><li>The sensitivity of the information </li></ul><ul><li>The likelihood of disclosure if additional safeguards are not employed </li></ul><ul><li>The cost of employing additional safeguard </li></ul><ul><li>The difficulty of implementing the safeguards </li></ul><ul><li>The extent to which the safeguards adversely affect the lawyer’s ability to represent clients (e.g., by making a device or important piece of software excessively difficult to use) </li></ul>
    39. 40. What It All Means
    40. 41. Recent State Ethics Opinions <ul><li>North Carolina </li></ul><ul><li>Pennsylvania </li></ul>
    41. 42. North Carolina <ul><li>[A] law firm may use SaaS if reasonable care is taken to minimize the risks of inadvertent disclosure of confidential information and to protect the security of client information and client files. A lawyer must fulfill the duties to protect confidential client information and to safeguard client files by applying the same diligence and competency to manage the risks of SaaS that the lawyer is required to apply when representing clients. </li></ul>
    42. 43. Pennsylvania <ul><li>Yes. An attorney may ethically allow client confidential material to be stored in “the cloud” provided the attorney takes reasonable care to assure that (1) all such materials remain confidential, and (2) reasonable safeguards are employed to ensure that the data is protected from breaches, data loss and other risks. </li></ul>
    43. 44. Resources <ul><li>iPad at Work – by David Sparks </li></ul><ul><ul><li>Includes 24 chapters of app recommendations, tutorials, workflows, and advice </li></ul></ul><ul><li>iPad for Business www.apple.com/ipad/business </li></ul><ul><li>App Advice - http://appadvice.com </li></ul><ul><li>iPad in One Hour for Lawyers – by Tom Mighell </li></ul><ul><ul><li>Also iPad for Lawyers Blog at: http://ipad4lawyers.squarespace.com </li></ul></ul><ul><ul><li>Podcast http://bit.ly/ipadsforlawyers </li></ul></ul>
    44. 45. Resources Cont’d <ul><li>Office Suite Pro - http://www.mobisystems.com/android_office/ </li></ul><ul><li>Trial Pad - www.trialpad.com </li></ul><ul><li>Exhibit A - http://lecturaapps.com/ </li></ul><ul><li>Evernote - http://www.evernote.com/ </li></ul><ul><li>Air Display - http://avatron.com/apps/ </li></ul><ul><li>Penultimate - http://www.cocoabox.com/penultimate </li></ul><ul><li>Westlaw Next - http://store.westlaw.com/westlawnext/useit/mobile/ipad.aspx </li></ul><ul><li>Lexis Advance - http://www.lexisnexis.com/newlexis/advance/ </li></ul><ul><li>MobileCitizen - http://mobilecitizen.org/service-plans-equipment </li></ul>