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Ace training building a successful project_02.16.10


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Ace training building a successful project_02.16.10

  1. 1. ACE Leadership Training Prepared by ACE Adopted from Sierra Student Coalition
  2. 2. Building a Successful Project <ul><li>The 7 Step Guide to Turn Ideas Into Realities </li></ul>
  3. 3. What’s the Point? <ul><li>Goal: By the end of this training, you will be able to organize and complete a successful project </li></ul><ul><li>Learning Objectives: </li></ul><ul><ul><ul><li>You will understand what defines a successful project </li></ul></ul></ul><ul><ul><ul><li>You will learn the 7 essential steps for planning a project </li></ul></ul></ul>
  4. 4. A successful project. . . <ul><li>Educates </li></ul><ul><ul><li>Teaches the community </li></ul></ul><ul><li>Activates </li></ul><ul><ul><li>Inspires the community </li></ul></ul><ul><li>Brings about Change </li></ul><ul><ul><li>Realizes your vision </li></ul></ul>
  5. 5. The Project Plan: Getting Started <ul><li>KEY: Go through these 7 steps at the beginning of project planning with a small group of core team members. Write down all 7 steps! </li></ul>
  6. 6. The Project Plan: Step 1 <ul><li>Project Focus </li></ul><ul><ul><li>What do you want to work on? </li></ul></ul><ul><ul><li>Why do you want to choose this project? </li></ul></ul><ul><ul><li>Where does the work need to be done? </li></ul></ul><ul><ul><li>Will this contribute to overall team goals? </li></ul></ul><ul><ul><li>Then, get everyone on the same page. </li></ul></ul>
  7. 7. The Project Plan: Step 2 <ul><li>Discovery Stage </li></ul><ul><ul><li>Become an expert! </li></ul></ul><ul><ul><li>Good background research will help inform your project goals </li></ul></ul>
  8. 8. The Project Plan: Step 3 <ul><li>Set Goals for Your Project </li></ul><ul><ul><li>Project Goals Should Be: </li></ul></ul><ul><ul><ul><li>Related directly to the specific issue </li></ul></ul></ul><ul><ul><ul><li>Quantifiable & clear </li></ul></ul></ul><ul><ul><ul><li>Connected to a due date </li></ul></ul></ul><ul><ul><li>Tip: Work backwards (long-term  short-term) </li></ul></ul><ul><ul><li>Goals should build upon one another </li></ul></ul>
  9. 9. The Project Plan: Step 4
  10. 10. The Project Plan: Step 5 <ul><li>Strategy, Tactics & Timeline </li></ul><ul><ul><li>Strategy – “ How are we going to achieve our goals?” </li></ul></ul><ul><ul><ul><li>The big picture and your method for achieving your goals </li></ul></ul></ul><ul><ul><li>Tactics –“ What are we going to do achieve our goals?” </li></ul></ul><ul><ul><ul><li>Specific types of actions you’ll take to help reach your goals </li></ul></ul></ul><ul><ul><li>Timeline – When? </li></ul></ul><ul><ul><ul><li>Plan backwards; be realistic and don’t over-schedule </li></ul></ul></ul><ul><ul><ul><li>Have a hardcopy; living, breathing document </li></ul></ul></ul>
  11. 11. The Project Plan: Step 6 <ul><li>Roles and Responsibilities </li></ul><ul><ul><li>Who will do what? </li></ul></ul><ul><ul><li>Assign tasks appropriately </li></ul></ul>… be realistic about expectations.
  12. 12. The Project Plan: Step 6 What does teamwork mean to you?
  13. 13. The Project Plan: Step 7 <ul><li>Communications </li></ul><ul><ul><li>Message </li></ul></ul><ul><ul><ul><li>Who, what, when, where, why and how? </li></ul></ul></ul><ul><ul><ul><li>Make sure everyone knows it! </li></ul></ul></ul><ul><ul><ul><li>Make it catchy so other people will remember! </li></ul></ul></ul><ul><ul><li>Media </li></ul></ul><ul><ul><ul><li>Can we get this story in the news? </li></ul></ul></ul>… consistent messaging is very important
  14. 14. And don’t forget to. . . <ul><ul><li>Check in with your team regularly </li></ul></ul><ul><ul><ul><li>Continually recognize hard work and accomplishments </li></ul></ul></ul><ul><ul><ul><li>Proactively and adaptively deal with situations and conflicts </li></ul></ul></ul><ul><ul><li>Celebrate successes! </li></ul></ul><ul><ul><ul><li>Both big and small </li></ul></ul></ul>
  15. 15. Recap: <ul><li>Smaller groups (core) better for creating project plan </li></ul><ul><li>- - </li></ul><ul><li>Focus on one issue and become experts </li></ul><ul><li>- - </li></ul><ul><li>Set specific, measurable, and achievable goals </li></ul><ul><li>- - </li></ul><ul><li>Write out a timeline and keep it updated </li></ul><ul><li>- </li></ul><ul><li>Develop your story and stay on message </li></ul><ul><li>- - </li></ul><ul><li>Have Fun! </li></ul>
  16. 16. <ul><li>Questions? </li></ul><ul><li>[email_address] </li></ul>