In the summer of 2011, Tilburg University’s Library & IT Services decided to replace their current integrated library system with OCLC’s cloud-based WorldShare Management Services (WMS) system. Their current end-user environment (in-house developed) was to be replaced by OCLC’s WorldCat Local (WCL). WMS and WCL were planned to go live on June 1, 2012. Tilburg University would be the first Dutch and European university to go live with WMS.
After describing the reasons for Tilburg University to select these systems, Jola Prinsen will present the university’s business case for this project (what the project aims to achieve) and the steps which were taken so far. The first stage of the project aimed at analyzing the current workflows at Tilburg University’s library and determining whether these workflows were supported by the new WMS/WCL systems. On the basis of the resulting gap and impact analyses, in March 2012 the project board decided to go live with WCL in the summer of 2012. The analysis phase for WMS was extended. This latter system is now expected to go live in January 2013.
Jola’s focus will not be on WMS’ and WCL’s functionality, but rather on the practice and challenges of implementing a (cloud-based) library management and search system. She will pay attention to what went well so far and what didn’t. Issues she will address, include the project organization, loading of metadata, linking to full-text, phasing out local systems, staff training, and communication to end-users.