www.mnptac.org
The Veteran Verification Process
Presented by MN PTAC
Mark Cooper – Veteran Specialist
mcooper@mnptac.org
1...
www.mnptac.org
Agenda
• Federal Registrations
• VetBiz Registration
• CVE – Veteran Verification
a) Process
b) Documents
c...
www.mnptac.org
Federal Registrations
First Step: Get Registered
The two required registrations:
1. Dun & Bradstreet – DUNS...
www.mnptac.org 4
www.mnptac.org
What is a Veteran Owned Business?
What makes a Business truly
Veteran Owned?
5
www.mnptac.org
A small business that is unconditionally owned and
controlled by one or more eligible veterans, service-
di...
www.mnptac.org
If these basic eligibility requirements aren’t met, it
may/will result in immediate denial of your
verifica...
www.mnptac.org
These government entities will accept your
CVE Veteran Verification
 MNDOT
 Dept. of Veteran Affairs
 St...
www.mnptac.org
Veteran Verification Process
www.vetbiz.gov
Center for Veteran Enterprise
(CVE)
9
www.mnptac.org 10
READ
THESE!
www.mnptac.org
Verification Assistance Briefs
 Verification Assistance Briefs on VETBIZ
 Link:
http://www.vetbiz.gov/Ver...
www.mnptac.org 12
www.mnptac.org 13
www.mnptac.org 14
www.mnptac.org 15
www.mnptac.org 16
www.mnptac.org
Click on “NEXT” at bottom of the page
17
www.mnptac.org 18
www.mnptac.org 19
www.mnptac.org
After downloading correct business entity
document use “Register” button to return to
register page
20
www.mnptac.org
Proper labeling is important for
upload! Scan each document
separately, and label as shown!
21
www.mnptac.org
account profile, once complete, will look similar to CCR managemen
IF THIS “STATUS” SAYS “ACTION NEEDED” OR...
www.mnptac.org
You can see and access everything you
uploaded
23
www.mnptac.org 24
www.mnptac.org
VetBiz Verification
Examination
• CVE performs a document review of all information on
the company
• Docume...
www.mnptac.org
VetBiz Verification
Evaluation
• The CVE staff Quality Reviewer (QR) receives the file
and reviews the docu...
www.mnptac.org
VetBiz Verification
Evaluation – Further review recommendation
• Applications recommended for further revie...
www.mnptac.org 28
www.mnptac.org
VetBiz Verification
Evaluation –Site Visit
• If the Risk Management Team determines that a
complete picture...
www.mnptac.org
Site visit Preparation
See Handout Sheets
30
www.mnptac.org
VetBiz Verification
Determination
• Once examination and site visits are complete, the evaluation team
eval...
www.mnptac.org
VetBiz Verification
Issues that may cause delays
• Submission of material or requests that are outside the ...
www.mnptac.org
Issues that may cause delays
• Veteran’s name doesn’t match Veterans Benefit Administration
records (Vetera...
www.mnptac.org
• Quorum Restriction CFR § 74.4(f); 38 CFR § 74.4(f)(2)(i)
• Weighted Voting Requirement 38 CFR § 74.4(f)(2...
www.mnptac.org 35
www.mnptac.org
Veterans Benefits, Health Care, and Information Technology Act of 2006
Public Law 109-461, the Veterans Ben...
www.mnptac.org
1. Redefines priorities for contracting preferences within VA,
placing SDVOSBs and VOSBs first and second, ...
www.mnptac.org 38
www.mnptac.org
Questions????
Need help?
Call Mark Cooper
mcooper@mnptac.org
Or Contact your closest PTAC counselor
39
Upcoming SlideShare
Loading in …5
×

The Veteran Verification Process

544 views

Published on

Published in: Business, Economy & Finance
0 Comments
1 Like
Statistics
Notes
  • Be the first to comment

No Downloads
Views
Total views
544
On SlideShare
0
From Embeds
0
Number of Embeds
5
Actions
Shares
0
Downloads
4
Comments
0
Likes
1
Embeds 0
No embeds

No notes for slide

The Veteran Verification Process

  1. 1. www.mnptac.org The Veteran Verification Process Presented by MN PTAC Mark Cooper – Veteran Specialist mcooper@mnptac.org 1-612-259-6578 1
  2. 2. www.mnptac.org Agenda • Federal Registrations • VetBiz Registration • CVE – Veteran Verification a) Process b) Documents c) Compliance • Overview of Veteran Contracting Program 2
  3. 3. www.mnptac.org Federal Registrations First Step: Get Registered The two required registrations: 1. Dun & Bradstreet – DUNS number – http://fedgov.dnb.com/webform/index.jsp For problems AFTER - call 1-866-705-5711 2. Create an account in SAM; Migrate your Legacy Account (old CCR file) by calling FSD at 1-866-606-8220 or create a New Entity profile 3. DSBS – SBA Dynamic Small Business Profile (Old Pronet) accessible only through SAM 3
  4. 4. www.mnptac.org 4
  5. 5. www.mnptac.org What is a Veteran Owned Business? What makes a Business truly Veteran Owned? 5
  6. 6. www.mnptac.org A small business that is unconditionally owned and controlled by one or more eligible veterans, service- disabled veterans or surviving spouses: 6 • Day-to-day management means supervising the executive team, formulating sound policies and setting strategic direction. • Day-to-day operations mean the marketing, production, sales, and administrative functions of the firm. • not less than 51 percent of which is owned by one or more service- disabled veterans • Not subject to Negative control : this includes, but is not limited to, instances where a minority shareholder has the ability, under the concern's chapter, by-laws, or shareholder's agreement, to prevent a quorum or otherwise block action by the board of directors or shareholders
  7. 7. www.mnptac.org If these basic eligibility requirements aren’t met, it may/will result in immediate denial of your verification application: 7 • The Veteran or service-disabled Veteran must be the highest ranking officer • The Veteran or service-disabled Veteran owner must be the highest compensated employee of the applicant, or provide an explanation as to how taking lower compensation is beneficial to the applicant • Full Time Control (An owner engaged in employment or management outside the applicant concern must submit a written statement supplemental to the application which demonstrates that such activities will not have a significant impact on the owner’s ability to manage and control the applicant concern.) • Transfer of Ownership and Control Within Two Years of Application: Non-Veterans who transfer majority stock ownership or control of the firm to an immediate family member within 2 years prior to the application and remain involved in the firm as a stockholder, officer, director, or key employee of the firm are presumed to control the firm
  8. 8. www.mnptac.org These government entities will accept your CVE Veteran Verification  MNDOT  Dept. of Veteran Affairs  State of MN Materials Management Division  MCUB (Metropolitan Council Underutilized Businesses)  Stadium Commission Why Get Verified? 8
  9. 9. www.mnptac.org Veteran Verification Process www.vetbiz.gov Center for Veteran Enterprise (CVE) 9
  10. 10. www.mnptac.org 10 READ THESE!
  11. 11. www.mnptac.org Verification Assistance Briefs  Verification Assistance Briefs on VETBIZ  Link: http://www.vetbiz.gov/VerificationAssistanceBrief.html ◦ Board Governance ◦ Demonstrating control ◦ Trusts ◦ Transfer Restrictions ◦ Joint Ventures ◦ Full Time Control ◦ Fast Track ◦ Community Property  Seek partnerships with VSOs and other support organizations ◦ Training ◦ Counseling 11
  12. 12. www.mnptac.org 12
  13. 13. www.mnptac.org 13
  14. 14. www.mnptac.org 14
  15. 15. www.mnptac.org 15
  16. 16. www.mnptac.org 16
  17. 17. www.mnptac.org Click on “NEXT” at bottom of the page 17
  18. 18. www.mnptac.org 18
  19. 19. www.mnptac.org 19
  20. 20. www.mnptac.org After downloading correct business entity document use “Register” button to return to register page 20
  21. 21. www.mnptac.org Proper labeling is important for upload! Scan each document separately, and label as shown! 21
  22. 22. www.mnptac.org account profile, once complete, will look similar to CCR managemen IF THIS “STATUS” SAYS “ACTION NEEDED” OR “REQUESTS” YOU MUST CLICK ON IT AND FIND OUT WHAT THE VA IS TRYING TO TELL YOU 22
  23. 23. www.mnptac.org You can see and access everything you uploaded 23
  24. 24. www.mnptac.org 24
  25. 25. www.mnptac.org VetBiz Verification Examination • CVE performs a document review of all information on the company • Documents provided by applicant are examined and rated against the Risk Matrix • Examiners contact the company for additional documentation, if needed, and to clarify questionable items in the documentation • Upon completion of the examination, the examiner makes a recommendation of approve, deny, site visit or further review and returns the file to CVE. 25
  26. 26. www.mnptac.org VetBiz Verification Evaluation • The CVE staff Quality Reviewer (QR) receives the file and reviews the documents and examination report to verify that the analysis was correct. If discrepancies are found, all documents are thoroughly checked. • QR makes an approval, denial, or more evaluation required determination 26
  27. 27. www.mnptac.org VetBiz Verification Evaluation – Further review recommendation • Applications recommended for further review go to the Risk Management Team • Risk Team performs a detailed review of the entire file • Further documentation may be requested and reviewed • If required, a Site visit is scheduled 27
  28. 28. www.mnptac.org 28
  29. 29. www.mnptac.org VetBiz Verification Evaluation –Site Visit • If the Risk Management Team determines that a complete picture of the company can’t be made based on the documentation submitted, a site visit is scheduled • Site visit examiner does a complete review of the documentation before visiting the company • Examiner makes recommendation to Risk Management team based on the results of the site visit 29
  30. 30. www.mnptac.org Site visit Preparation See Handout Sheets 30
  31. 31. www.mnptac.org VetBiz Verification Determination • Once examination and site visits are complete, the evaluation team evaluates the file and makes a determination • All determinations are made by CVE Federal employees • Denial recommendations are based on either a single point of failure (Critical on the Risk Matrix), or on a totality of circumstances • The determination letter is signed and emailed to the Veteran within two business days. • Approved companies have their verification logo turned on and now appear in VIP. • Denied companies have 30 days to file a request for reconsideration 31
  32. 32. www.mnptac.org VetBiz Verification Issues that may cause delays • Submission of material or requests that are outside the accepted process • Not checking the appropriate box for “status” on the VA Form 0877 • Not indicating percentage of ownership for each individual owner • Ownership total does not equal 100% • Not listing all owners • Business name “Name of Company” on VA Form 0877 doesn’t match the business name listed in the Vendor Information Pages profile or D&B, or SAM or the Secretary of State filings (all must be the same) 32
  33. 33. www.mnptac.org Issues that may cause delays • Veteran’s name doesn’t match Veterans Benefit Administration records (Veteran record hasn’t been updated with VBA, i.e., name change due to marriage) • The applicant does not provide complete, correct documentation • The applicant has an unusual ownership or management structure • The applicant has affiliation issues • The Veteran is unavailable or unresponsive to requests for further information. VetBiz Verification 33
  34. 34. www.mnptac.org • Quorum Restriction CFR § 74.4(f); 38 CFR § 74.4(f)(2)(i) • Weighted Voting Requirement 38 CFR § 74.4(f)(2) • Day-to-Day Operations 38 CFR § 74.4(b) • Management of Daily Business and Full-time Devotion During Normal Working Hours 38 CFR § 74.4(b)(3) • Minimum Documents Required for Examination 38 CFR § 74.3 • Ownership 51% Unconditional 38 CFR § 74.4(e) • Community Property 38 CFR § 74.3(f) • Dependence with other entities 38 CFR § 74.4(i)(4) • Control of Strategic Policy 38 CFR § 74.4(e) • Highest Officer Position § 74.4(g)(3) 34 Top 10 Reasons for Denial in August 2013
  35. 35. www.mnptac.org 35
  36. 36. www.mnptac.org Veterans Benefits, Health Care, and Information Technology Act of 2006 Public Law 109-461, the Veterans Benefits, Health Care, and Information Technology Act of 2006, was signed into law by President Bush on December 22, 2006. This law provides VA with unique authority to conduct set-aside and sole source procurements with Small Businesses owned and operated by Veterans. Download VA Acquisition Circular 2008-01, which implements the “Veterans First Contracting Program” (P.L. 109-461). Executive Order 13360, Contracting with Service-Disabled Veterans’ Businesses On October 20th, 2004, the President signed Executive Order 13360 calling for an increase Federal contracting and subcontracting opportunities for Service-Disabled Veteran-Owned businesses. On December 12th, 2004, the Executive Office of the President issued a memorandum to all Federal agencies on the implementation of the Executive Order. This memorandum provides guidance to assist agencies in preparing their strategies to implement the Order. Among other things, the Executive Order requires each agency to: Develop a strategy to significantly increase its contracting and subcontracting with Small Businesses owned and controlled by Service-Disabled Veterans; Designate a senior-level official to be responsible for developing and implementing the agency’s strategy; and Report its progress annually to the Small Business Administration (SBA). Veterans First Program - VA 36
  37. 37. www.mnptac.org 1. Redefines priorities for contracting preferences within VA, placing SDVOSBs and VOSBs first and second, respectively, in satisfying VA’s open market acquisition requirements. 2. Allows sole source contracts over the Simplified Acquisition Procedures Threshold up to $5,000,000 (including options). 3. Implements restricted competition via Set-Aside Procedures for each category of SDVOSBs and VOSBs. 4. Allows additional credit evaluation factors for SDVOSB or VOSB status. Benefits of Veterans First Buying Authority 37
  38. 38. www.mnptac.org 38
  39. 39. www.mnptac.org Questions???? Need help? Call Mark Cooper mcooper@mnptac.org Or Contact your closest PTAC counselor 39

×