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PortalEIR: Tools for tutoring residents

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PortalEIR: Tools for tutoring residents

  1. 1. PortalEIR: Electronic tools for tutoring residents Jose Luis de la Rosa. IAVANTE Foundation. Regional Ministry of Health. Andalusia
  2. 2. Introduction: What PortalEIR is • Project managed by the Andalusian Regional Ministry of Health • Developed by IAVANTE Foundation • Web Application focused on residents education • Financed by the European Social Fund
  3. 3. Introduction: Who is for? Residents Tutors Teachers Education managers
  4. 4. Introduction: Bird-view numbers •More than 1000 residents start each year •Around 5000 active residents in the system •More than 1500 tutors •Around 70 education managers •More than 200 teachers •Increasing number of collaborators
  5. 5. Introduction: The educational approach Learning Evaluation PortalEIR Teaching tutor/resident Collaboration Information
  6. 6. Deals: • Education management system geographically dispersed • Heterogeneous system (>40 education entities) • Old-fashioned processes • Resistance to change • Environment changes very fast
  7. 7. Some Generic Features •Online groups with debates and shared documents •Email and SMS communications •Local events management •Residents and tutors portfolio •E-learning platform •Access to official documents. •And a great etcetera.
  8. 8. Tools for tutoring residents
  9. 9. Tools for tutoring •Anual evaluation •Evaluation of rotations •Semistructured interview •Critical incident report •Self-reflexion report •Clinical session •Some based on the Royal Decree 183/2008 by the Ministry of Health, Government of Spain
  10. 10. Anual Evaluation •Tutors can evaluate each resident's year •Evaluation signed digitally •They evaluate: – Rotations – Complemetary activities – Reports from other tutors – Book of resident
  11. 11. Anual Evaluation
  12. 12. Evaluation of rotations •Questions about knowledge, skills and attitudes •Mark goes directly to the annual evaluation average •Numerical marks are avoided by the application
  13. 13. Evaluation of rotations
  14. 14. Semistructured interview •Done each 3 months •Includes feedback about: – Rotations (internal and externas) – Clinical sessions – Other activities (communications, etc.) – Contributions to tutoring system – Revision of resident's book – Problems found
  15. 15. Semistructured interview
  16. 16. Critical Incident Report •Description of the situation •Questions raised •Aims of learning
  17. 17. Critical Incident Report
  18. 18. Self-reflexion Report •Summary of the case or competence adquired •Positive things •Things to improve •What was the technique applied •What you need to learn •How you will learn it
  19. 19. Self-reflexion Report
  20. 20. Clinical session •Residents and tutors can publish presentation appointment •Anyone can see and come to the interested sessions •Residents and tutors can share slides •All sessions are available in an archive to lookup
  21. 21. Clinical session
  22. 22. Technology Architecture •Django •Moodle •Nuxeo DM
  23. 23. Results of test phase •Around 20 annual evaluations •13 critic incidents •95 reflexion report •102 internal rotations •462 clinical sessions
  24. 24. Conclusions •Tutors find easier to keep track of their tutoring work •Tutors reduce the time needed to retrieve information about residents •Tutors find easier to follow-up residents learning •Residents have a written feedback of all their reports.
  25. 25. Thank you very much joseluis.rosa@iavante.es

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