Wedding Presentation


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This powerpoint was created to show senior management of an event planning company the entire process of the Smith/Doe wedding planning process. This presentation shows budgets, budget forcasting, profit, quality control, risk management, communication plan also work breakdown structures.

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  • 3.0.15 Receive corsages, boutonnieres, and bouquets at FOB home (10am) 0.5 Adam S. 3.0.17 Receive church flowers at church (2pm) 0.25 Adam S. 7.0.9 Photographer Arrival at FOB home for home pictures (12:30pm) 1 3M Entertainment 7.0.11 Photographer arrival at Centennial Park for pictures (4:30pm) 1 3M Entertainment 9.0.11 Champagne served to adults, juice boxes for children 0.5 3M Entertainment 11.0.33 Cake is cut by bride and groom 0.20 Bride & Groom
  • Wedding Presentation

    1. 1. K im Furlong A sya Bell J orge Arevalo A dam Stibitz C ourtney O’Shea A mber Bellville
    2. 3. <ul><ul><li>Project Purpose: </li></ul></ul><ul><ul><ul><li>The mission of this project is to successfully execute the marriage and reception of John and Jane on Saturday August 21 st , 2010 within specified timeline and budget. </li></ul></ul></ul><ul><ul><li>Objectives: </li></ul></ul><ul><ul><ul><li>To satisfy the needs and wants as defined by the father of the bride. </li></ul></ul></ul><ul><ul><ul><li>Provide the client with high-quality, cost effective locations and entertainment for 125-150 guests. </li></ul></ul></ul><ul><ul><ul><li>To have all arrangements made to meet the wedding date of Saturday, August 21 st , 2010. </li></ul></ul></ul><ul><ul><ul><li>To stay within the budget constraint of $25,000-$40,000. </li></ul></ul></ul>
    3. 5. What Information Provider Audience Frequency Method of communication Project Status report Group #2 FOB, Bride, Groom Weekly E-mail memo Issues Log Group #2 FOB Weekly E-mail memo, Meeting (if required) Agenda report Group #2 FOB, Bride, Groom Weekly E-mail memo Change requests Group #2 FOB As needed E-mail memo and hard copy Project Charters and Plans Group #2 FOB When created and/or updated E-mail memo Invoices Group #2 FOB Bi-Weekly Hard copy Project Approvals Group #2 FOB Weekly E-mail memo Project Closure/Final Approval Group #2 FOB Once Meeting
    4. 7. <ul><ul><li>Mitigation Actions: </li></ul></ul><ul><ul><ul><li>3.0.15,3.0.17 - Floral guarantee </li></ul></ul></ul><ul><ul><ul><li>7.0.09 – Photography </li></ul></ul></ul><ul><ul><ul><li>7.0.11 – Weather </li></ul></ul></ul><ul><ul><ul><li>9.0.11 – Transportation </li></ul></ul></ul><ul><ul><ul><li>11.0.33 - Toast </li></ul></ul></ul>
    5. 9. <ul><li>To ensure quality we have place a hierarchy of needs for each major check point. </li></ul><ul><li>Start point with follow up service, monthly, bi-monthly, weekly and some daily activities </li></ul><ul><li>All Check Lists have a completion date of contract signing prior to wedding (delivery date is August 21st, 2010) </li></ul><ul><li>Cross departmental activities as needed to insure timing, contract signing, approval, final approvals and reviews </li></ul><ul><li>Implementation of services of all vendors </li></ul><ul><li>Change Control </li></ul><ul><ul><li>Limited flexibility of services due to specifications of date, timing, location, and John Handel </li></ul></ul><ul><li>Check List </li></ul><ul><ul><li>Wedding Location </li></ul></ul><ul><ul><ul><li>Believers Church </li></ul></ul></ul><ul><ul><ul><li>FOB approval for decoration and location </li></ul></ul></ul><ul><ul><li>Reception Location </li></ul></ul><ul><ul><ul><li>DiNolfo’s Banquet Hall </li></ul></ul></ul><ul><ul><ul><li>FOB approval for decoration and location </li></ul></ul></ul><ul><ul><li>Transportation </li></ul></ul><ul><ul><ul><li>Twelve Passenger Limousine </li></ul></ul></ul><ul><ul><ul><li>Beverages </li></ul></ul></ul><ul><ul><li>Florist </li></ul></ul><ul><ul><ul><li>Arrangements </li></ul></ul></ul><ul><ul><ul><li>Bouquets </li></ul></ul></ul><ul><ul><li>Bakery </li></ul></ul><ul><ul><ul><li>Delivery </li></ul></ul></ul><ul><ul><ul><li>Cake Specification </li></ul></ul></ul><ul><ul><li>Videographer </li></ul></ul><ul><ul><ul><li>Equipment and Timing </li></ul></ul></ul><ul><ul><li>Photographer </li></ul></ul><ul><ul><ul><li>Equipment and Timing </li></ul></ul></ul><ul><ul><li>Disc Jockey </li></ul></ul><ul><ul><ul><li>Equipment and Timing </li></ul></ul></ul>
    6. 10.   Completition Date (In Days) 0-30 31-60 61-90 91-120 121-150 151-180 181-210 210+ Project Task                   Start Date 22-Aug-09                 Wedding Location 17-Oct-09     73           Reception Location 17-Oct-09     73           Entertainment 14-Nov-09       101         Catering 21-Nov-09       108         Transportation 12-Dec-09         129       Photographer 9-Jan-09           157     Florist and Misc. Decorations 30-Jan-10           178     Invitations 6-Feb-10             185   Bakery 20-Feb-10             199   Finalalizing Project Tasks 20-Aug-10               364 End Date 21-Aug-10               365
    7. 12. <ul><ul><li>High level requirements </li></ul></ul><ul><ul><ul><li>Church – Kim Furlong </li></ul></ul></ul><ul><ul><ul><li>Reception – Courtney O’Shea </li></ul></ul></ul><ul><ul><ul><li>Transportation – Asya Bell </li></ul></ul></ul><ul><ul><ul><li>Florist – Adam Stibitz </li></ul></ul></ul><ul><ul><ul><li>Bakery – Amber Zweibahmer </li></ul></ul></ul><ul><ul><ul><li>Entertainment (DJ) – Asya Bell </li></ul></ul></ul><ul><ul><ul><li>Photographer – Asya Bell </li></ul></ul></ul><ul><ul><ul><li>Videographer – Asya Bell </li></ul></ul></ul><ul><ul><ul><li>Invitations – Adam Stibitz </li></ul></ul></ul><ul><ul><ul><li>Misc. Décor – Jorge Arevalo </li></ul></ul></ul>
    8. 13. <ul><ul><li>Company Contracted </li></ul></ul><ul><ul><ul><li>Believer’s Church, Matteson, Il </li></ul></ul></ul><ul><ul><li>Requirements </li></ul></ul><ul><ul><ul><li>Clergy, Soloist, Organist </li></ul></ul></ul><ul><ul><ul><li>Counseling, Rehearsal </li></ul></ul></ul><ul><ul><ul><li>Dressing Rooms </li></ul></ul></ul><ul><ul><ul><li>Set up of misc decorations and items </li></ul></ul></ul><ul><ul><li>Profit </li></ul></ul><ul><ul><ul><li>Total Cost $794.89, </li></ul></ul></ul><ul><ul><ul><li>Charge $1200, </li></ul></ul></ul><ul><ul><ul><li>Profit $405.11 </li></ul></ul></ul>
    9. 14. <ul><ul><li>Company Contracted </li></ul></ul><ul><ul><ul><li>DiNolfo’s Banquets </li></ul></ul></ul><ul><ul><li>Requirements </li></ul></ul><ul><ul><ul><li>Four Course Meal Open Bar </li></ul></ul></ul><ul><ul><ul><li>Valet Parking Champagne Toast </li></ul></ul></ul><ul><ul><ul><li>Sweet Table Hot Hors D’Oeuvres </li></ul></ul></ul><ul><ul><li>Profit </li></ul></ul><ul><ul><ul><li>Cost - $11,658, </li></ul></ul></ul><ul><ul><ul><li>Charge to customer - $17,000 </li></ul></ul></ul><ul><ul><ul><li>Profit - $5,342 </li></ul></ul></ul>
    10. 15. <ul><ul><li>Company Contracted </li></ul></ul><ul><ul><ul><li>Orland Park Bakery </li></ul></ul></ul><ul><ul><li>Requirements </li></ul></ul><ul><ul><ul><li>Serves 150 guests from tiered wedding cake </li></ul></ul></ul><ul><ul><ul><li>Fruit filling </li></ul></ul></ul><ul><ul><li>Profit </li></ul></ul><ul><ul><ul><li>Cost - $404 </li></ul></ul></ul><ul><ul><ul><li>Charge to customer - $600 </li></ul></ul></ul><ul><ul><ul><li>Profit - $196 </li></ul></ul></ul>
    11. 16. <ul><ul><li>Company Contracted </li></ul></ul><ul><ul><ul><li>Every Day Flowers </li></ul></ul></ul><ul><ul><li>Requirements </li></ul></ul><ul><ul><ul><li>Bride Bouquet, Bridesmaid’s Bouquets (4 in total) </li></ul></ul></ul><ul><ul><ul><li>Groom, Groomsman, and father’s Boutonnière (6 in total), Bridesmaid’s and mother Corsages (6 in total) </li></ul></ul></ul><ul><ul><ul><li>Pew flower arrangement (40 in total), Altar flowers (2 in total), Flower girl petals and basket </li></ul></ul></ul><ul><ul><ul><li>Cake table flowers </li></ul></ul></ul><ul><ul><li>Profit </li></ul></ul><ul><ul><ul><li>Total Cost $3085, </li></ul></ul></ul><ul><ul><ul><li>Charge $4,500, </li></ul></ul></ul><ul><ul><ul><li>Profit $1415 </li></ul></ul></ul>
    12. 17. <ul><ul><li>Company Contracted </li></ul></ul><ul><ul><ul><li> </li></ul></ul></ul><ul><ul><li>Requirements </li></ul></ul><ul><ul><ul><li>Embossed Invitations, RSVP cards </li></ul></ul></ul><ul><ul><ul><li>Save the Date cards, Thank you Cards </li></ul></ul></ul><ul><ul><ul><li>Reception seating cards </li></ul></ul></ul><ul><ul><ul><li>All stamps </li></ul></ul></ul><ul><ul><li>Profit </li></ul></ul><ul><ul><ul><li>Cost $856, </li></ul></ul></ul><ul><ul><ul><li>Charge $1300, </li></ul></ul></ul><ul><ul><ul><li>Profit $444 </li></ul></ul></ul>
    13. 18. <ul><li>Company Contracted </li></ul><ul><ul><li>3M Entertainment </li></ul></ul><ul><li>Requirements </li></ul><ul><ul><li>Twelve Passenger Vehicle </li></ul></ul><ul><ul><li>On time arrival at John Handel’s home at 2:00pm </li></ul></ul><ul><ul><li>Stay with bridal party until 11:00pm </li></ul></ul><ul><ul><li>Off site location (all locations are noted in the transportation contract, but are subject to change) </li></ul></ul><ul><ul><li>Beverages (Sparkling Wine, Champaign, Juice, and Bottled Water) </li></ul></ul><ul><ul><li>Transportation modifications are to be approved by John Handel </li></ul></ul><ul><li>Profit </li></ul><ul><ul><li>Cost 750.00 </li></ul></ul><ul><ul><li>Charge 1100.00 </li></ul></ul><ul><ul><li>Profit 350.00 </li></ul></ul>
    14. 19. <ul><li>Company Contracted </li></ul><ul><ul><li>3M Entertainment </li></ul></ul><ul><li>Requirements </li></ul><ul><ul><li>Onsite start at 12:30pm until 8:00pm, with offsite location </li></ul></ul><ul><ul><li>Two alternate backdrops </li></ul></ul><ul><ul><li>Bride/Groom one hundred picture photo album </li></ul></ul><ul><ul><li>Two fifty picture parent photo album </li></ul></ul><ul><ul><li>Three month time requirement on photo album </li></ul></ul><ul><ul><li>Online photo availability </li></ul></ul><ul><li>Profit </li></ul><ul><ul><li>Cost 3000.00 </li></ul></ul><ul><ul><li>Charge 4400.00 </li></ul></ul><ul><ul><li>Profit 1400.00 </li></ul></ul>
    15. 20. <ul><li>Company Contracted </li></ul><ul><ul><li>3M Entertainment </li></ul></ul><ul><li>Requirements </li></ul><ul><ul><li>Arrival at Believers Church at 1:45pm until 4:00pm(at the latest) </li></ul></ul><ul><ul><li>Arrival at DiNolfo’s Banquet hall at 4:45pm. </li></ul></ul><ul><ul><li>Video production and product is to completed no later than October 20 th , 2010 </li></ul></ul><ul><li>Profit </li></ul><ul><ul><li>Cost 650.00 </li></ul></ul><ul><ul><li>Charge 1000.00 </li></ul></ul><ul><ul><li>Profit 350.00 </li></ul></ul>
    16. 21. <ul><li>Company Contracted </li></ul><ul><ul><li>3M Entertainment </li></ul></ul><ul><li>Requirements </li></ul><ul><ul><li>Arrival at DiNolfo’s Banquet hall at 5:00pm and is to remain onsite until 11:30pm </li></ul></ul><ul><ul><li>Specified Musical selection to be played during wedding program </li></ul></ul><ul><ul><li>Wedding Announcements </li></ul></ul><ul><ul><li>Music Request will not be taken unless approved by </li></ul></ul><ul><ul><li>John Handel </li></ul></ul><ul><li>Profit </li></ul><ul><ul><li>Cost 800.00 </li></ul></ul><ul><ul><li>Charge 1200.00 </li></ul></ul><ul><ul><li>Profit 400.00 </li></ul></ul>
    17. 22. <ul><ul><li>Company Contracted </li></ul></ul><ul><ul><ul><li> </li></ul></ul></ul><ul><ul><li>Requirements </li></ul></ul><ul><ul><ul><li>Ring Pillow ($26.36) </li></ul></ul></ul><ul><ul><ul><li>Wishing well box ($40.29) </li></ul></ul></ul><ul><ul><ul><li>Unity Candle Holder set ($41.98) </li></ul></ul></ul><ul><ul><ul><li>Serving set ($29.29) </li></ul></ul></ul><ul><ul><li>Profit </li></ul></ul><ul><ul><ul><li>Misc Cost: $137.92, </li></ul></ul></ul><ul><ul><ul><li>Charge: $202.74, </li></ul></ul></ul><ul><ul><ul><li>Profit:$64.82 </li></ul></ul></ul>
    18. 23. Actual Cost Cost to FOB Profit Bakery - Cake $404 $600 $196 Flowers $3,085 $4,500 $1,415 Invitations $856 $1,300 $444 Church $795 $1,200 $405 Photography $3,000 $4,400 $1,400 Videography $650 $1,000 $350 Limousine $750 $1,100 $350 DJ $800 $1,200 $400 Reception Hall $11,658 $17,000 $5,342 Grand Totals $21,998 $32,300 $10,302