Increased Access and Boost Data Security with Systemware Content Cloud - New Standard in ECM


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Systemware Content Cloud provides online, high-availability content in an environment that reduces technology costs by compressing content and storing it on less expensive, distributed network storage devices.

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Increased Access and Boost Data Security with Systemware Content Cloud - New Standard in ECM

  1. 1. Increase Access, Boost Security and Contain CostsSystemware Content Cloud
  2. 2. 2Systemware Content CloudThey are being pressed to create operational efficiencies, make content even more available,address disaster recovery, and reduce costs related to their overall operations. Traditionalapproaches to content storage and access have limitations, and they can be very expensive.However, a new approach improves access and security and does so at a tiny fraction of the cost.This solution stores content on less-expensive, distributed network of storage devices, providingonline, high-availability content in an environment that reduces technology costs. The SystemwareContent Cloud approaches content storage and access in a new way, and is poised to set a newstandard in ECM.Outside Pressures Highlight Need for ChangeThe statistics on the proliferation of content are very familiar, but the numbers bear repeating.It’s been estimated that content creation globally will grow 50-fold by 2020, with 80 percent ormore of that data being unstructured. Amid these pressures, some organizations are pushingthemselves to expand their content management capabilities in order to improve customerservice, encourage user self-service, and leverage various mobile technologies. Others are “right-platforming,” shifting content taking up space on mainframes onto distributed environments. All ofthis is happening in an environment of still-constrained IT spending.Challenges in Data Access and SecurityAs we discuss content management solutions with some of the biggest names in Americanbusiness, we hear over and over again about the need to address four distinct challenges:1. Create operational efficiencies. Corporations are looking to eliminate the multiple silosof content that remain all too common. They want to move away from multiple contentrepositories toward one comprehensive solution that stores and manages content fromany platform to any platform, streamlining processes and reducing costs . And they need tomake certain their solutions will able to address the growth of content volumes.2.Address content availability issues. Consumers are no longer satisfied to have a meresix months of basic account information available online. They want more and moreinformation immediately available. Corporations want to move content closer to consumersbut also to their own users, their employees, to improve internal processes and customerservice.3. Lower costs of disaster recovery. A large bank can spend in excess of a million dollars ayear on disaster-recovery software it hopes never to use. That is a “luxury” to which fewerand fewer corporations want to devote precious resources. Compliance considerationsdictate the need for effective disaster recovery, yet many corporations lack failovercapabilities for content.Systemware Content CloudWith budgets tight and data volumes exploding, Information Technology departments atmany corporations are looking for answers.
  3. 3. 3Systemware Content Cloud4. Reduce costs of mainframe operations. Many corporations are considering a blended-platform deployment allowing them to optimize mainframe applications. By doing so, theywill address the:►► Cost of DASD►► Cost of MIPs consumption►► Cost of latency related to retrieval of content.Solution’s Foundation is Secure StorageIt was with insight into these challenges that companies face in managing ever-increasingvolumes of data that Systemware developed Content Cloud. It is an integrated content networkthat incorporates powerful compression software in a common environment that supportsinstant availability of content online and reliable, low-cost disaster recovery through replication.Its foundation is secure storage. Content Cloud is one, central solution to access all content,regardless of repository or platform.Systemware Content Cloud DiagramSystemware provides the ability to easily consolidate content silos. Often times the legacysystem contains valuable content that has not yet reached the end of its useful lifecycle, but itis desirable to sunset the application. Systemware provides a low-cost, highly efficient solutionfor a systematic, reliable, and repeatable means to consolidate and reuse the contents of legacyrepositories.StoreContentStoreContentServerContentIntegratorContentServerContentIntegratorStorStorStorrrreeeeeeStoreContentStoreStorStorStorrrreeeeeeStoreContentStore
  4. 4. 4Systemware Content CloudInstead of requiring a total archive conversion, our Legacy Archive Processor (LAP) provides virtualaccess to the archived content and real-time conversion of only the data that is needed. Thistransparent approach, with its common interface for all content regardless of new or legacy, hasdramatically reduced time, effort and the cost of consolidation while maximizing user acceptance.Content Cloud also facilitates IT infrastructure optimization, specifically mainframe. With ContentCloud, distributed servers efficiently store the ever-growing volume of content while mainframesdeliver mission-critical applications rather than storage.Encryption is provided throughout the content lifecycle, at rest and in motion. Content Cloudprotects massive data volumes by centrally managing all layers of content access policies anddistribution privileges across each node; and it integrates easily with customer authenticationtechnologies such as LDAP.Instant Availability Improves Customer SatisfactionWith Content Cloud, enterprise content is available online, improving the ability to servecustomers by providing access not just of recent information, but to all information retainedaccording to regulatory compliance or corporate retention policies. It grants access to documents,content and segments of content based on rights and roles while preserving the documents’original integrity. And it delivers replicating content stores, ensuring business continuity anduninterrupted user access.Efficiencies through Replication and CompressionAnother key to Content Cloud is replication, which facilitates content availability and providescost-effective disaster recovery. Content is automatically replicated across content stores, creatingan active failover site for enterprise content.In addition to moving archived content to distributed platforms, Content Cloud compressescontent to consume between 50% and 90% less space and can be tailored by file type andalgorithm for maximum efficiencies. When users access the compressed content, only thecontent or segment of content requested is uncompressed and delivered maximizing bandwidthutilization. Content Cloud retains all the functions of the Systemware repository, includingmessage and browse file emulation as well as standard support for batch query, work queue andrestore functions.Finally, Content Cloud is scalable, with the ability to address both volume growth and changingmarket dynamics. It can be deployed on-premise, hosted in Systemware’s secure data center, ordeployed using a combination of the two.Content Cloud: Speed,Safety,SavingsAs we consider the impact of Systemware Content Cloud, we can see it creates tangible benefits inthe three key areas most valued by corporations needing innovative approaches to content storageand access: speed, safety and savings.
  5. 5. 5Systemware Content CloudNot surprisingly, corporations place differing urgency on each. One has accessibility issues whileanother needs help with security. But in discussing with IT managers an arc of everything that canhappen to a piece of content throughout the environment, one of these goals resonates with mostall of them. If a solution to that problem solves other issues, even better, those other componentsare not only potentially useful, they’re included for “free.”Speed from find-ability and accessThese days, speed often comes down to the ability to find and then access enterprise information.Users are not particularly interested in searching for information. They want to find very specificcontent – quickly and efficiently – and then put that information to work to make informedbusiness decisions, meet regulatory requirements, and serve customers.A basic index, much like a book’s table of contents, provides a way of logically segmenting andquickly referencing target content in a single document or report. With basic indexing, companiescan select and segment important information within a document. But by applying index uponindex, companies can drill down into a document to find and deliver very specific bits of content.Content Cloud delivers greatly enhanced performance through the use of multiple levels ofindexing. This approach, which is far more detailed and comprehensive than traditional corporateindexes, acts as a layered table of contents to accelerate and focus search results.Content Cloud provides instant access and delivery of targeted information within the context ofthe business process, helping users work more efficiently and make more informed decisions.Safety from a secure, compliant foundationInfrastructure soundness is a key concern in an era so driven by issues of security and compliance.Another element of safety is forward-looking, and relates to the ability of a solution to scale as thebusiness grows.Content Cloud provides corporations with a secure, compliant and scalable foundation. Systemresiliency comes from an automatic replication of content and active failover, ensuring continuousavailability for business continuity and cost-effective disaster recovery.Content Cloud is integrated with external security systems for access rights; and role-based accessis defined from a common location for all nodes, easing the administrative burden. Document/report level encryption -- when content is both in motion and at rest -- provides assurance andcontent security.A system monitor provides an audit of system access for compliance, while parallel processing andload balancing provides the ability to scale both horizontally and vertically maximizing systemthroughput and availability.Savings from consolidation, mainframe optimizationAbout 60 percent of IT spending worldwide goes toward infrastructure and operations, so it’s nosurprise that companies looking for savings start with infrastructure. But having made extensiveinvestments in mainframe technology, companies are looking for ways to use that technology inthe most appropriate way while moving other functions to distributed platforms. They want toincrease storage savings, lower CPU consumption and, where possible, reduce network traffic.
  6. 6. Systemware, Inc. is a leading ECM company that effectively andefficientlycapture,index,store and manage the billions of documentsgenerated by some of the largest organizations in the country.Systemware enables customers across vertical industries—includingfinancial institutions, insurance, healthcare and retail—to makebetter business decisions, capitalize on information assets, improvecustomer service, reduce operating costs and ensure compliance.Systemware offers a varietyof ways to license and deployits software— traditional implementation, cloud or hybrid.About Systemware15301 Dallas Parkway #1100Addison, TX 750011-800-535-8681www.systemware.comContent Cloud consolidates content from any platform or third-party repository into one, centralsolution, delivering cost savings and streamlined operations. Content Cloud provides the cross-platform hybrid deployment flexibility that optimizes the utilization of existing infrastructure,improving performance and providing operational efficiencies.Content Cloud also provides a common API to access any content from any platform andenables integration and application independence. This increases storage savings, lowers CPUconsumption, and reduces network traffic through the compression of content on the most cost-appropriate platform.Content Cloud: A new standard in ECMSystemware’s ability to manage and deploy a flexible and responsive platform to manage anexpanding content storage environment while at the same time increasing system stability,responsiveness, resiliency, and lowering costs, in a centrally managed content network, has openedthe way to new approaches to content storage and access.Content Cloud truly has established a new “best practices” mark for ECM.