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Great ISO 14001 Compliance Obligations and Legal Requirements

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How to build a great legal register for ISO 14001:2004 or ISO 14001:2015 for meeting elements 4.3.2 or 6.1.3 respectively. Lessons learned from looking at over 1500 legal registers and helping organizations build aspect lists, impacts, hazard analysis and applicability text for their organization.

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Great ISO 14001 Compliance Obligations and Legal Requirements

  1. 1. Great ISO 14001 Legal Registers Nimonik Jonathan Brun, CEO
  2. 2. Jonathan Brun
 CEO Kim Chanel Vallée-Séguin
 Communications Manager
  3. 3. Great ISO 14001 Legal Registers Nimonik Jonathan Brun, CEO
  4. 4. • A framework to follow • Built on best practices and industry knowledge • Your clients force you to do it Why management standards?
  5. 5. • Certification requires it • All companies are subject to the law • Ignorance does not hold up in court Why legal register?
  6. 6. • The organization shall establish, implement and maintain 
 a procedure(s) • to identify and have access to the applicable legal requirements 
 and other requirements to which the organization subscribes related to its environmental aspects, and • to determine how these requirements apply to its environmental aspects. • The organization shall ensure that these applicable legal requirements and other requirements to which the organization subscribes are taken into account in establishing, implementing and maintaining its environmental management system. 14001:2004 4.3.2
  7. 7. 6. Planning • 6.1 Formulate actions to address your risks 
 and opportunities. • 6.1.1 Develop processes and prepare plans to establish EMS. • 6.1.2 Identify significant environmental aspects and impacts. • 6.1.3 Study environmental aspects and compliance obligations. • 6.1.4 Address aspects, obligations, risks, and opportunities. ISO 14001:2015 6
  8. 8. Compliance obligation “A compliance obligation is a requirement. There are two kinds of compliance obligations: mandatory compliance obligations and voluntary compliance obligations. Mandatory compliance obligations include laws and regulations while voluntary compliance obligations include contractual commitments, community and industry standards, ethical codes of conduct, and good governance guidelines. A voluntary obligation becomes mandatory once you decide to comply with it.” - Praxiom Consulting ISO 14001:2015 6.1.3
  9. 9. What are the operational requirements in terms of permits? What are the operational requirements in terms of applicable rules? What are the operational requirements in terms of collaborative agreements? Monitoring Programs NPRI Report Training and Employment Incident Follow-up Business Opportunities Expiration Date on TDG Training Education Awards and Scholarships Air Emissions Criteria Environmental Matters and Closure Financial Matter
  10. 10. Legislation Name Only Common Element!
  11. 11. • Legislation Name • Control Measures • Jurisdiction • Last Revision Date • Aspects • Work Area or Impacted Area Better Common Elements
  12. 12. • Summary of requirement • Sections or articles (specific obligations) • Applicability text • Issuing authority • Last revision person or group • Specific hazard or asset Additional Elements
  13. 13. Ideally each business activity has identified applicable environmental law by • Aspect (i.e. Air, Waste, Water,…) and with • Applicability Text - short and sweet. Links to Activities
  14. 14. • Can a new employee read it and take action? • Can a new employee understand the critical environmental legislation and how it applies to your operations in under 8 hours? Actionable
  15. 15. • Living document vs. point in time picture • Ability to convert your legal register into an audit protocol Convert to Audit
  16. 16. SpecificBroad Word/Excel Software High Cost High Value Low Cost Low Value Maintainability Very Low Cost Low Value Low Cost High Value
  17. 17. • Know your compliance obligations • Link to your business activities • Demonstrate efforts to stay compliant • Transferability to new employees Conclusion
  18. 18. For more information
 www.nimonik.com
 1-888-608-7511
 info@nimonik.com

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