Getting Things Done

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The slides to accompany the presentation - see http://www.youtube.com/watch?v=BK0eIqPGjPY

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  • What is Getting Things Done? A system of “getting things done” based on a book of the same name Book was written in 2001 by David Allen has sold over 1 million copies The unabridged book comes on 7 audio CDs I'm go to attempt to show you in 15 minutes
  • For me... Start a project but it would get put “on-hold” - some kind of mental block stooped me from moving it forward Stuff not getting done when it was supposed to get done which resulted in more admin or fines Wasted opportunities – come back from a shop and then realising there was something else I needed So, lets look at how this system works...
  • Probably the most important step Get EVERYTHING out: Every half-started project Every commitment you've made to yourself Every odd-job around the house you Everything We call this “stuff” We'll talk about how to organise stuff shortly...
  • Once you've got stuff, for each item, decide... Does someone need to do something about this? Action! Do you just need to hang on to this stuff? No Action
  • File it – in a single alphabetized filing system Bin it Incubate it – keep it for the future (I'll show you how to do his in a cool way soon)
  • Do it Delegate – maybe you boss needs to look review a document before sending to the customer. Start a Project – if there are many steps to getting this done, create a project. Put it on a “Next Action List”
  • Have seperate list depending on context. This make its easier to scan the list and make a good judgement about what to do next
  • Well stokced desk: Stapler Rubber bands Labeller Paper clips Pens and pencils Fast Filing Filing a sinle piece of paper in a new file < 1 min If not, you'll put it off (maybe put it back into the in tray)
  • Weekly review is essential. Reads all your project and next action lists, update as necessary – adding, deleting Ok, I said I would going to talk about how to incubate stuff – enter... The Tickler file
  • Getting Things Done

    1. 1. Getting Things Done
    2. 2. What is it?
    3. 3. Why? (this slide intentionally left blank)
    4. 4. Empty your brain Stuff
    5. 5. Action No action Stuff
    6. 6. If no action is required... File it Bin it Incubate
    7. 7. If action is required... Do It! Next Action List Delegate It! Project <ul><li>End world hunger
    8. 8. Become an astronaut </li></ul>
    9. 9. Projects... ...anything with more than 1 step
    10. 10. Projects... e.g.
    11. 11. Project: Sell Car <ul><li>Get car valeted
    12. 12. Take a photo of car
    13. 13. Send photo + text to autotrader </li></ul>Put this in a “ Next Action” list
    14. 14. Next Action List(s) It's all about Context , Soldier
    15. 15. Fair enough, anything else? Well stocked desk Fast Filing
    16. 16. Fair enough, anything else? Weekly Review
    17. 17. The Tickler File 43 Folders: 1 to 31 and January to December 31 + 12 = 43
    18. 18. If you only read one slide today... <ul><li>Empty your brain
    19. 19. Decide – Action / No Action
    20. 20. No Action -> File, Bin or Incubate
    21. 21. Action -> Do, Delegate, Project or Next Action
    22. 22. Tickler File
    23. 23. You need a well stocked desk
    24. 24. Fast Filing
    25. 25. Weekly Review is ESSENTIAL </li></ul>

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